HomeMy WebLinkAbout06. 21-586DECEMBER 14, 2021 21-586 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF THREE AMBULANCES FROM
JEFFERSON FIRE & SAFETY INC. FOR FIRE DEPARTMENT
($909,267.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the Fire Department is in need of replacing three (3) ambulances; and
WHEREAS, a competitive bidding process conducted in 2016 resulted in the
purchase of Life Line Ambulances through Jefferson Fire & Safety Inc.; and
WHEREAS, the Life Line Ambulances have performed well and compatibility is
important for maintenance and to assist personnel in the performance of emergency
services without loss of time.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to waive formal competitive bidding
processes and to purchase three (3) ambulances from:
JEFFERSON FIRE & SAFETY INC.
7617 Donna Drive
Middleton, WI 53562
Total: $909,267.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 03230230 7210 66902 Motor Vehicles- Fire Ambulances
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 7, 2021
RE: Approve Purchase of Three Ambulances to Jefferson Fire & Safety Inc. for Fire
Department ($909,267.00)
BACKGROUND
There are nine ambulances in the Fire Department fleet. Three ambulances were replaced in
2016 and three more were replaced in 2019. The remaining oldest three ambulances purchased
in 2012 have outlived their service life. The Common Council allocated $927,000.00 in the 2022
CIP for replacing these 2012 ambulances. These ambulances have no trade-in value and will
either be sold at auction or will be used for parts when replacement ambulances are
incorporated into the fleet.
The 2016 ambulances were purchased using a competitive bid process as the former
ambulances being used were no longer being manufactured. The 2016 bid specifications
included all the Fire Department ambulance requirements including structural body warranty,
adequate compartment space, HVAC systems, construction materials, door latches, safety
features and more. The 2016 bid received bids from six ambulance manufacturers. The bid
review process determined the Life Line ambulance from Jefferson Fire & Safety Inc. best met
the critical bid requirements. Since their addition to the fleet the 2016 and 2019 Life Line
ambulances have performed exceptionally in the field and have proved extremely durable.
Their build quality is excellent and the customer service with Jefferson Fire & Safety Inc. has
been very positive. In addition to the ambulance chassis and body, several pieces of equipment
manufactured by different companies are necessary to complete the new ambulances, most of
which are built into the chassis at the time of manufacture. This equipment includes the power
cot and power load system and radio systems. The Jefferson Fire and Safety Inc. proposal for
the three new ambulances for 2022 reflects all of these required ambulance components.
Purchasing has confirmed Jefferson Fire & Safety Inc. is the exclusive Life Line dealer for the
State of Wisconsin. In consideration of this, and to meet the Fire Department’s goal to ensure
operational and maintenance compatibility and standards for the ambulance fleet moving
forward, we concluded this purchase qualifies as a sole source exception to our purchasing
ordinance.
ANALYSIS
Purchasing and Fire Department staff reviewed Jefferson Fire & Safety Inc.’s proposal for three
new ambulances and the required equipment components. The proposal addresses all of the
warranty, chassis, body and equipment/component requirements for the new ambulances. The
proposal also reflects a $5,500 multi-vehicle discount per ambulance. The total cost for each
ambulance is $303,089.00. Once ordered the new ambulances are expected to be delivered
within 12 months.
FISCAL IMPACT
The total fiscal impact cost for these three ambulances is $909,267.00. The 2022 CIP allocated
$927,000.00 for these ambulances. This purchase will be charged to A/N#: 03230230 7210 66902.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager,
purchases may be made without following a formal competitive bidding process when the
purchase is from only one source of supply or when standardization or compatibility is the
overriding consideration. In accordance with Section 12-11 of the Municipal Code and with
approval by the City Manager, Purchasing recommends the Common Council approve this
purchase from Jefferson Fire & Safety Inc., 7617 Donna Drive, Middleton, WI 53562, in the
amount of $909,267.00
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager