Loading...
HomeMy WebLinkAboutMinutes__________________________________ Plan Commission Minutes 1 December 7, 2021 PLAN COMMISSION MINUTES December 7, 2021 PRESENT: Margy Davey, Michael Ford, Thomas Perry, Kathleen Propp, Justin Mitchell, John Hinz, Phil Marshall EXCUSED: Mamadou Coulibaly, Meredith Scheuermann, Brad Spanbauer, John Kiefer STAFF: Mark Lyons, Planning Services Manager; Kelly Nieforth, Community Development Director; Justin Gierach, Engineering Division Manager / City Engineer; Brian Slusarek, Planner; Jeff Nau, Associate Planner Chairperson Hinz called the meeting to order at 4:00 pm. Roll call was taken and a quorum declared present. The minutes of November 16, 2021 were approved as presented. (Mitchell/Davey) I. SPECIFIC IMPLEMENTATION PLAN AMENDMENT FOR AN ACCESSORY BUILDING AND SMOKER ADDITION AT 30 WISCONSIN STREET Site Inspections Report: Mr. Hinz, Council Member Ford, and Ms. Davey reported visiting the site. Staff report accepted as part of the record. The petitioner requests approval of a Specific Implementation Plan (SIP) amendment for an accessory building and smoker addition at 30 Wisconsin Street. Mr. Slusarek presented the item and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The applicant is requesting an SIP amendment for construction of an accessory building on the rear side of the restaurant building (Mahoney’s) as well as an enclosed smoker addition on the rear of the building. The proposed accessory building is intended to accommodate catering equipment and supply storage for a new tenant (Parker John’s) and the enclosed smoker will be used for preparing various foods that require the smoking flavor process. The proposed 10’ X 16’ accessory storage building will be located to the rear (south) of the existing restaurant. The 9’ 3” X 19’ 2”smoker enclosure will be constructed on the southeast corner of the existing building and attached to the existing structure. The storage building will be placed on an existing paved area and will have a 38’ ¾” setback from the Marion Road front property line and will be closer to the street than the principal structure (restaurant). Code requires accessory structures to have a minimum 60’ setback and be at least 5’ behind the principal structure for the UMU district. __________________________________ Plan Commission Minutes 2 December 7, 2021 The applicant is requesting a Base Standard Modification (BSM) for the accessory building to be placed closer to the street than the principal structure. To offset the BSM, the applicant is proposing three new evergreen trees to be planted between the accessory building and right-of- way to buffer the view of the building from the street. Staff is supportive of the BSM for the accessory building placement as the property is double fronted, with the Marion Rd. side functioning as the rear of the property. Also, the accessory structure will exceed principal structure setbacks and will be further from the street than the existing dumpster enclosure. The enhanced landscaping adequately compensates for the accessory structure placement and will not have a detrimental effect to surrounding properties. The new accessory structure and smoker addition will be placed on existing pavement and will not result in an increase in impervious surface ratio for the site. Staff recommends approval with the findings and conditions as listed in the staff report. Mr. Hinz opened up technical questions to staff. Mr. Hinz asked for any public comments and asked if the applicant wanted to make any statements. Scott Thiess, Quasius Construction, stated they are doing a 10’x16’ lap siding to match the color of the roof. The smoker is a smaller L shape than what actually shows, it is roughly about 8’x15’ siding to match lap siding of the building also. There were no other public comments on this item. There were no public comments on this item. Mr. Hinz closed public comments and asked if the applicant wanted to make any closing statements. There were no closing statements from the applicant. Motion by Mitchell to adopt the findings and recommendation as stated in the staff report. Seconded by Ford. Mr. Hinz asked if there was any discussion on the motion. Mr. Mitchell asked if the materials used would have to get final approval from staff. In the past visuals have been presented that may not actually match the material and a shed could look questionable at some point. Just want to make sure the applicant is ware to get final approval from staff before starting anything. Mr. Lyons said that during plan review they can have them provide samples to make sure it does match. __________________________________ Plan Commission Minutes 3 December 7, 2021 Motion carried 7-0. II. SPECIFIC IMPLEMENTATION PLAN FOR AN INDOOR INSTITUTIONAL USE AT THE NORTHWEST CORNER OF CEAPE AVENUE AND BROAD STREET Site Inspections Report: Mr. Hinz, Ms. Davey, Mr. Mitchell and Mr. Perry reported visiting the site. Staff report accepted as part of the record. The applicant requests approval of a Specific Implementation Plan for an indoor institutional use at the northwest corner of Ceape Avenue and Broad Street. Mr. Slusarek presented the item and reviewed the site and surrounding area as well as the land use and zoning classifications in this area. The applicant is proposing to combine the two subject parcels into a single lot for an institutional residential development (Day by Day Warming Shelter). A CSM will be required to combine the parcels, and will need to be submitted to the Department of Community Development for review. The proposed development includes a single story 13,124 sq. ft. warming shelter which will provide overnight accommodation for the local homeless population, allowing up to 50-60 guests per night. The site will also include a 13-stall parking lot for employee and guest parking, with one-way access from Broad Street to Otter Avenue. Mr. Slusarek explained on 7/27/21, a zone change was approved to Institutional with a Planned Development Overlay. A Conditional Use Permit/General Development Plan were also approved for the site. This will be only a review for the Specific Implementation Plan as the land use has already been approved. The proposed plan will require base standard modifications (BSMs) for reduced front setbacks along Otter Ave. and Ceape Ave. (minimum 30’ setback), reduced street side setback along Broad St. (minimum 25’ setback), and reduced side yard setback (east). According to the applicant, setback reductions are needed to meet the needs of the building program and easements located along the south and west property lines as well as vehicle access and parking further limit usable space on the site. Staff is supportive of BSMs for the reduced setbacks as site constraints related to the lot configuration result in difficulties meeting setback requirements. The reduced setbacks are appropriate as the property is located within a relatively high density center city area that would typically see smaller setbacks than required by Institutional zoning. Also, as neighboring properties within the block are zoned UMU which would allow for 0’-5’ setbacks, the proposed setbacks will be consistent with the surrounding properties. The total impervious surface ratio for the site is slightly over the maximum of 60% for the Institutional district. The applicant has stated that this is necessary to allow for the needed building and parking area on the site. Staff is supportive of a BSM to allow the increased impervious surface, again, due to the unique lot configuration and center city location of the __________________________________ Plan Commission Minutes 4 December 7, 2021 property which would typically see higher density development with higher impervious surface ratios. The surrounding UMU zoning allows for up to 85% impervious surface, so the proposed 63.6% impervious surface ratio is consistent with the surrounding area. The applicant has provided increased landscaping to offset the reduced setbacks and increased impervious surface ratio. The site plan shows a total of 13 parking stalls. According to the applicant, the provided parking stalls will accommodate 10 daytime staff and 2-3 guest spaces. As the site is located within the Parking Requirement Exemption Overlay, there is no minimum number of parking stalls required. Staff feels the provided number of parking stalls is appropriate based on the use of the site. Staff recommends approval with the findings and conditions as listed in the staff report. Council Member Ford asked if the class of materials for institutional use is not required, but it’s being included that so Plan Commission has that information. Mr. Slusarek confirmed that is correct. Mr. Hinz asked for any public comments and asked if the applicant wanted to make any statements. Mike Karrels, T R Karrels & Associates, made himself available for questions. There were no other public comments on this item. There were no public comments on this item. Mr. Hinz closed public comments and asked if the applicant wanted to make any closing statements. There were no closing statements from the applicant. Motion by Perry to adopt the findings and recommendation as stated in the staff report. Seconded by Mitchell. Mr. Hinz commended everyone involved in this project. It’s beneficial to the city and to the neighborhood. Motion carried 7-0. PLANNING DIRECTOR’S REPORT Mr. Lyons said that the December 21st meeting has been cancelled. __________________________________ Plan Commission Minutes 5 December 7, 2021 Mr. Lyons asked the Commission if they would like to continue with virtual meetings or resume in-person. City Hall is continuing mask wearing at least until the end of the month. Ms. Davey said if City Hall still has a mask mandate in January, she would be fine with either option. Ms. Propp said she agreed with Ms. Davey. Mr. Hinz asked Council Member Ford how long the mask mandate is in effect. Council Member Ford said it might be January 7th. That is when the City Manager will make the call under the emergency order. The Council and the Committee on Aging meetings are in person and have been going well. Mr. Hinz said that he has no issues with either and will go with what the Plan Commission is comfortable with. Ms. Davey asked if there is any enforcement of the mask mandate for those who aren’t commissioners. Mr. Lyons said it will continue to follow city guidelines and we are directed not to confront people. Mr. Lyons continued and said due to how notifications work and the holidays, we will have to do virtual for the first January meeting. By that time we should know if the City Manager is continuing the mask mandate or not. There being no further business, the meeting adjourned at approximately 4:30 pm. (Marshall/Mitchell) Respectfully Submitted, Mark Lyons Planning Services Manager