HomeMy WebLinkAboutSecond Addendum to the COVID-19 CORONAVIRUS Fire Service Mutual Aid Pact A RECEIVED °`' S`r�k`'
OCT U 7 2021
CITY CLERK'S OFFICE
SECOND ADDENDUM TO THE COVID-19 CORONAVIRUS
FIRE SERVICE MUTUAL AID PACT
THIS SECOND ADDENDUM ("Second Addendum") shall serve as an understanding and
agreement to extend the existing COVID-19 Coronavirus Fire Service Mutual Aid Pact originally
entered on March 27, 2020 ("Pact") and extended by Addendum ("Addendum") through
December 31, 2021, between the following municipalities (jointly referred to as "Members")
located within Winnebago County and/or adjacent to Winnebago County that provide fire
protection:
City of Oshkosh, City of Kaukauna, Town of Grand Chute, City of Appleton,
Neenah-Menasha Fire Rescue, and Village of Fox Crossing.
WHEREAS, the Members entered into the Pact on March 27, 2020 and extended the Pact
through December 31, 2021. The parties again desire to extend the Pact to December 31, 2023
as the effects of COVID-19 have continued to impact staffing availability as well as calls for
service.
NOW THEREFORE, the Members hereby incorporate the previous statements and
1 mutually agree to the following:
1. The Pact shall terminate on December 31, 2023 unless further modified in writing by
all Members.
2. This Addendum is not intended to modify, amend or in any way change any other
terms of the Pact other than as set forth herein.
3. The Pact is attached as Exhibit A. The Addendum is attached as Exhibit B.
4. Revision or modification to this Second Addendum must be agreed to by the parties
and signed by the authorized representative of each party.
(SIGNATURE PAGES FOLLOW)
IN WITNESS WHEREOF,the parties have caused the foregoing instrument to be executed
in three (3) original counterparts.
Dated this j4day of 4--- , 2021.
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CIT OF OSHKOSH
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Mike Stanley, Emergency Management-Director' Date Signed
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Mark Rohloff,City Manager Date Signed
CITY OF APPLETON
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4diMayoAWoodfr Date Signed
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Jer y Ha en, Fire Chief Date Signed
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CITY OF KAUKAUNA
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Anthony PEn erman, Mayor 'Date Signed
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Sally KennettCity Clerk Date Signed
VILLAGE OF FOX CROSSING
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Je f t r ell,Village anager f
Date igned
Dale Youngqui, , ilia r sident Date Signed
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TOWN OF GRAND CHUTE
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Jams Mar ,Town Administrator Date S gned
mothy Bantes, Fire Chief/Emergency er Date Signed
NEENAH-MENASHA FIRE RESCUE
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Dean Kaufert, Neenah Ma or D e Signed
Don Merkes,Menasha Mayor Date Signed
Exhibit A
COVID-19 Coronavirus
Fire Service Mutual Aid Pact
STATEMENT OF PURPOSE: It is the purpose of this agreement to provide a
regional system to allocate potentially limited resources during the COVID-19
Coronavirus Emergency declared by the State of Wisconsin to assure that
participating municipalities are able to provide necessary emergency responses.
Reliance on mutual aid under this agreement when resources may be depleted
due to the current Emergency is intended to supplement existing mutual aid
agreements pertaining to firefighting and first responder capabilities and is not
intended to be a substitute for maintenance of an adequate level of firefighting
capability and/or first responder care.
This agreement is entered into by and between the following municipalities located
within Winnebago County and/or adjacent to Winnebago County that provide fire
protection:
City of Oshkosh, City of Kaukauna, Town of Grand Chute, City of Appleton,
Neenah-Menasha Fire Rescue, and Village of Fox Crossing.
This agreement shall be binding upon each of the parties and is entered into
pursuant to §323.15(4) Wis. Stats. Heads of Emergency Management; Duties and
Powers; Powers During an Emergency.
This agreement shall become effective on the date executed; a copy hereof shall
be filed in the office of the municipal clerks of the respective parties.
OPERATION: Each member municipality hereby authorizes their Fire Chief to
request and afford mutual aid from and to other pact members when properly
requested. In the absence of the Fire Chief, departmental personnel are
authorized to act employing the appropriate chain of command.
RULES AND REGULATIONS for the technical operation of this pact shall be as
follows and shall be adhered to by member Fire Departments and First Responder
groups under the direction of their Fire Chiefs.
A. Nothing contained herein shall in any way require a pact member to, at
any time, materially impair the service necessary for the protection of
their individual municipalities. (Right of Refusal)
B. The Fire Chiefs from the participating Departments shall select one of
their members to act as the Regional Coordinator for purposes of
requests under this Agreement. The designation of Regional
Coordinator may change or the Chiefs may designate deputy or
•
alternate Coordinators during the period of Emergency as necessary to
provide for continuity of operations.
C. Each member Fire Department shall provide, and update as reasonably
necessary, the following information:
1. names of chief officers
2. business numbers of the departments, if available
3. a copy of the department personnel roster showing the chain-of-
command
4. a list of personnel with special skills or certifications
5. a list of any or all equipment available for mutual aid
6. maps of the community
D. Fire Departments subject to shortages of personnel and/or equipment
during the Emergency period may make a request through the Regional
• Coordinator. The municipality requesting mutual aid should be specific
as to what equipment and personnel are required and the estimated time
period to be covered by the request.
E. The Regional Coordinator shall review all requests and available
resources and facilitate the fair and equitable distribution of resources
to each participating municipality under this Agreement.
F. Aiding departments shall respond in official Fire Department dress and
vehicles unless specifically authorized by both their own and the
requesting department to respond in casual attire and/or with personal
vehicles. Directions to the appropriate facility shall be provided by the
aided department.
G. Each department shall maintain full charge of daily operations for that
department.
H. The Fire Chiefs of the various signatories are hereby authorized to
further enact the details of this pact for efficient day-to-day operation.
Liability: In accordance with Wisconsin State Statutes § 323.41, for purposes of
Wisconsin State Statutes §§ 895.35 and 895.46, personnel acting in response to
a request for assistance shall remain employees of the department which they are
employed by and covered by their department for all liability purposes.
In accordance with Wisconsin State Statutes §323.40, if a member of a responding
department is injured or killed while responding to, acting at, or returning from an
incident covered under this agreement, the department of which they are a
member, or the municipality by which they are employed shall grant them the same
2
compensation and insurance benefits that it would provide if the incident occurred
in the department's jurisdiction. All wage and disability payments, pension and
worker's compensation claims, damage to equipment and clothing, and medical
expense shall be paid by the municipality regularly employing the employee.
For all other purposes, each municipality shall be legally responsible for their own
personnel.
No Signatory shall be held liable to another signatory for damages, loss of
equipment, injury to personnel or payment of compensation arising as a result of
assistance rendered under the terms of this agreement.
All parties shall exercise due diligence in returning lost or forgotten equipment or
material to the rightful owner.
All parties shall procure their own respective commercial insurance policies
satisfactory to insure for liability of the actions of their own employees that may
arise as a result of a mutual aid response.
(Signature Pages to Follow)
3
CITY OF OSHKOSH
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Mike St anfey, Emerg. Mgmn . Date Signed
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Mark ohloff, City Manager Date Signed
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CITY OF APPLETON
!moth anna , Mayor Date Signed
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Jer my Han en, Fire Chief Dat Signed
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CITY OF KAUKAUNA
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Mayor An h ny Penterman Date Signed
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City Clerk ally Kenney Date Signed
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VILLAGE OF FOX CROSSING
Vill* a ager Je rey turgell !Dat Signed
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Village Presid D ungquist Date Signed
TOWN OF GRAND CHUTE
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Town: dmi ii' trator Jam- March D to Signed
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illirimothy Bantes, Fire Chief/Emerg. Mgr. Date igned
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NEENAH MENASHA FIRE RESCUE
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Ma r Dean Kaufert, enah D to Signed
Mayor Don Merke , enasha D to Signed
9
Exhibit B
ADDENDUM TO THE COVID-19 CORONAVIRUS
FIRE SERVICE MUTUAL AID PACT
THIS ADDENDUM ("Addendum") shall serve as an understanding and agreement to
extend the existing COVID-19 Coronavirus Fire Service Mutual Aid Pact entered on March 27,
2020 ("Pact") by and between the following municipalities (jointly referred to as "Members")
located with Winnebago County and/or adjacent to Winnebago County that provide fire
protection:
City of Oshkosh, City of Kaukauna, Town of Grand Chute, City of Appleton,
Neenah-Menasha Fire Rescue, and Village of Fox Crossing.
WHEREAS, the Members entered into the Pact on March 27, 2020 and desire to extend
the Pact to December 31, 2021 as the effects of COVID-19 will likely last beyond the expiration
of any state declared emergencies.
NOW THEREFORE, the Members hereby incorporate the previous statements and
mutually agree to the following:
1. The Pact shall terminate on December 31, 2021 unless further modified in writing by
all Members.
2. This Addendum is not intended to modify, amend or in any way change any other
terms of the Pact other than as set forth herein.
3. The Pact is attached as Exhibit A.
4. Revision or modification to this Addendum must be agreed to by the parties and
signed by the authorized representative of each party.
(SIGNATURE PAGES FOLLOW)
CITY OF OSHKOSH
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Mike Stanley, Emergency Management Director Date Signed
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Mark Rohloff,City Manager Date Signed
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CITY OF APPLETON
Jacob A.Woodford, Mayor Date Signed
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Jergmy Nans n, Fire Chief Date Signed
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CITY OF KAUKAUNA
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Anthony P n erman, Mayor Date Signed
Sally Kenney, City Clerk Date Signed
VILLAGE OF FOX CROSSING
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Je S u( elf Vill g ��a Manager Dat Signed
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Dale Youngquis illage dent Date Signed
TOWN OF GRAND CHUTE
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•1arch,Town Administrator 4F/7../APQ
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mottW Ban Fire gmergen anager Da Signed
NEENAH-MENASHA FIRE RESCUE
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Dean Kaufert,Neenah M or Date Signed
Don Merkes,Menas Mayor Date S' ed
•
Exhibit A
COVID-19 Coronavirus
Fire Service Mutual Aid Pact
STATEMENT OF PURPOSE: It is the purpose of this agreement to provide a
regional system to allocate potentially limited resources during the COVID-1g
Coronavirus Emergency declared by the State of Wisconsin to assure that
participating municipalities are able to provide necessary emergency responses.
Reliance on mutual aid under this agreement when resources may be depleted
due to the current Emergency is intended to supplement existing mutual aid
agreements pertaining to firefighting and first responder capabilities and is not
intended to be a substitute for maintenance of an adequate level of firefighting
capability and/or first responder care.
This agreement is entered into by and between the following municipalities located
within Winnebago County and/or adjacent to Winnebago County that provide fire
protection:
City of Oshkosh, City of Kaukauna, Town of Grand Chute, City of Appleton,
Neenah-Menasha Fire Rescue, and Village of Fox Crossing.
This agreement shall be binding upon each of the parties and is entered into
pursuant to §323.15(4) Wis. Stats. Heads of Emergency Management; Duties and
Powers; Powers During an Emergency.
This agreement shall become effective on the date executed; a copy hereof shall
be filed in the office of the municipal clerks of the respective parties.
OPERATION: Each member municipality hereby authorizes their Fire Chief to
request and afford mutual aid from and to other pact members when properly
requested. In the absence of the Fire Chief, departmental personnel are
authorized to act employing the appropriate chain of command.
RULES AND REGULATIONS for the technical operation of this pact shall be as
follows and shall be adhered to by member Fire Departments and First Responder
groups under the direction of their Fire Chiefs.
A. Nothing contained herein shall in any way require a pact member to, at
any time, materially impair the service necessary for the protection of
their individual municipalities. (Right of Refusal)
B. The Fire Chiefs from the participating Departments shall select one of
their members to act as the Regional Coordinator for purposes of
requests under this Agreement. The designation of Regional
Coordinator may change or the Chiefs may designate deputy or
alternate Coordinators during the period of Emergency as necessary to
provide for continuity of operations.
C. Each member Fire Department shall provide, and update as reasonably
necessary, the following information:
1. names of chief officers
2. business numbers of the departments, if available
3. a copy of the department personnel roster showing the chain-of-
command
4. a list of personnel with special skills or certifications
5. a list of any or all equipment available for mutual aid
6. maps of the community
D. Fire Departments subject to shortages of personnel and/or equipment
during the Emergency period may make a request through the Regional
Coordinator. The municipality requesting mutual aid should be specific
as to what equipment and personnel are required and the estimated time
period to be covered by the request.
E. The Regional Coordinator shall review all requests and available
resources and facilitate the fair and equitable distribution of resources
to each participating municipality under this Agreement.
F. Aiding departments shall respond in official Fire Department dress and
vehicles unless specifically authorized by both their own and the
requesting department to respond in casual attire and/or with personal
vehicles. Directions to the appropriate facility shall be provided by the
aided department.
G. Each department shall maintain full charge of daily operations for that
department.
H. The Fire Chiefs of the various signatories are hereby authorized to
further enact the details of this pact for efficient day-to-day operation.
Liability; In accordance with Wisconsin State Statutes § 323.41, for purposes of
Wisconsin State Statutes §§ 895.35 and 895.46, personnel acting in response to
a request for assistance shall remain employees of the department which they are
employed by and covered by their department for all liability purposes.
In accordance with Wisconsin State Statutes §323.40, if a member of a responding
department is injured or killed while responding to, acting at, or returning from an
incident covered under this agreement, the department of which they are a
member, or the municipality by which they are employed shall grant them the same
2
compensation and insurance benefits that it would provide if the incident occurred
in the department's jurisdiction. All wage and disability payments, pension and
worker's compensation claims, damage to equipment and clothing, and medical
expense shall be paid by the municipality regularly employing the employee.
For all other purposes, each municipality shall be legally responsible for their own
personnel.
No Signatory shall be held liable to another signatory for damages, loss of
equipment, injury to personnel or payment of compensation arising as a result of
assistance rendered under the terms of this agreement.
All parties shall exercise due diligence in returning lost or forgotten equipment or
material to the rightful owner.
All parties shall procure their own respective commercial insurance policies
satisfactory to insure for liability of the actions of their own employees that may
arise as a result of a mutual aid response.
(Signature Pages to Follow)
•
3
CITY OF OSHKOSH
/‘ I/Mike Stanley, Emerg. Mgmnt.
• Date Signed
Mark ohIoff, City Manager Date Signed
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CITY OF APPLETON
3 ..2 7- Za La
!moth anna , Mayor
Date Signed
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Jer my Han en, Fire Chief 03/2 2DLD
Dat Signed
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CITY OF KAUKAUNA
03-A7-A991f0
Mayor An h ny Penterman Date Signed
Gl. . d3- d1- aaa0
City Clerk ally Kenney
Date Signed
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VILLAGE OF FOX CROSSING
c327 Dat
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Vilf* a ager Je rey turgell D Signed
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Village Presid D ungquist Date Signed
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TOWN OF GRAND CHUTE
3to 7-7/A3 act
Town•. dmi trator Jam March D Signed
03/74
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imothy Bantes, Fire Chief/ Emerg. Mgr. Date igned
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NEENAH --MENASHA FIRE RESCUE
3 g7 lo2v
Ma r Dean Kaufert, enah D to Signed
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Mayor Don Merke , enasha y 040
D to Signed •
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9
Ubrig, Pam
From: Stanley, Mike
Sent: Thursday, October 7, 2021 8:02 AM
To: Ubrig, Pam;Joeckel, Angela J.
Subject: FW: Fire Service Mutual Aid Pact
Attachments: 20-0153 - Fire Mutual Aid - Second Addendum through 2023 - FULLY EXECUTED.pdf
For your records
From:JeremyJ. Hansen [mailto:Jeremy.Hansen@Appieton.org]
Sent: Wednesday, October 6, 2021 4:49 PM
To:Stanley, Mike<MStanley@ci.oshkosh.wi.us>;carreljj@kaukauna-wi.org; KKloehn@nmfire.org;Timothy A. Bantes
<Timothy.Bantes@grandchute.net>; Harbison, Brian<BHarbison@foxcrossingwi.gov>; Matthew E. Kasriel
<Matthew.Kasriel@grandchute.net>
Cc: Ryan Weyers<Ryan.Weyers@Appleton.org>; Doug Vrechek<Doug.Vrechek@Appleton.org>
Subject: RE: Fire Service Mutual Aid Pact
EXTERNAL SENDER. Only open links and attachments from known senders. DO NOT provide your
username or password to anyone.
All,
Please find the fully executed Fire Service Mutual Aid Pact. We are now good through Dec. 31, 2023. Hopefully, COVID
will be gone by then.....maybe. Thank you for your continued support of our regional partnership.
Jeremy
From:Jeremy J. Hansen
Sent:Tuesday, September 14, 2021 8:13 AM
To: 'Stanley, Mike'<MStanley@ci.oshkosh.wi.us>; 'carreljj@kaukauna-wi.org'<carrelii@kaukauna-wi.org>;
'KKloehn@nmfire.org'<KKloehn@nmfire.org>; 'Timothy A. Bantes'<Timothy.Bantes@grandchute.net>; 'Harbison, Brian'
<BHarbison@foxcrossingwi.gov>; 'Matthew E. Kasriel'<Matthew.Kasriel@grandchute.net>
Cc: Ryan Weyers<Ryan.Weyers@Appleton.org>; Doug Vrechek<Doug.Vrechek@Appleton.org>
Subject:09-14-21_RE: Fire Service Mutual Aid Pact
All,
Just reaching out to get an update on where we are with getting the attached agreement signed. As of now, I've only
received a signed copy from Fox Crossing.
Thanks,
Jeremy
From:JeremyJ. Hansen
Sent: Monday,August 16, 2021 4:02 PM
To: 'Stanley, Mike' <MStanley@ci.oshkosh.wi.us>; 'carreljj@kaukauna-wi.org'<carrelii@kaukauna-wi.org>;
'KKloehn@nmfire.org' <KKloehn@nmfire.org>; 'Timothy A. Bantes' <Timothy.Bantes@grandchute.net>; 'Harbison, Brian'
<BHarbison@foxcrossingwi.gov>; 'Matthew E. Kasriel' <Matthew.Kasriel@grandchute.net>
Cc: Ryan Weyers<Ryan.Weyers@Appleton.org>; Doug Vrechek<Doug.Vrechek@Appleton.org>
Subject: 08-16-21_RE: Fire Service Mutual Aid Pact
All,
Please find the attached second amendment to the Fire Service Mutual Aid Pact. Please have the appropriate people
sign for your organization, scan the signature page and send it to me. Once done, I'll send out a signed copy of the
agreement.
Jeremy
From:Jeremy J. Hansen
Sent: Wednesday, August 4, 2021 4:55 PM
To: Stanley, Mike <MStanley@ci.oshkosh.wi.us>; carrelij@kaukauna-wi.org; KKloehn@nmfire.org; Timothy A. Bantes
<Timothy.Bantes@grandchute.net>; Harbison, Brian <BHarbison@foxcrossingwi.gov>; Matthew E. Kasriel
<Matthew.Kasriel@grandchute.net>
Cc: Ryan Weyers<Ryan.Weyers@Appleton.org>; Doug Vrechek<Doug.Vrechek@Appleton.org>
Subject: 08-04-21_RE: Fire Service Mutual Aid Pact
I'll do that. I'll use December 2023 (28 months), unless the group wants a short timeframe?
Jeremy
From: Stanley, Mike <MStanley@ci.oshkosh.wi.us>
Sent: Wednesday, August 4, 2021 4:33 PM
To:Jeremy J. Hansen <Jeremy.Hansen@Appleton.org>; carrelij@kaukauna-wi.org; KKloehn@nmfire.org;Timothy A.
Bantes<Timothy.Bantes@grandchute.net>; Harbison, Brian<BHarbison@foxcrossingwi.gov>; Matthew E. Kasriel
<Matthew.Kasriel@grandchute.net>
Cc: Ryan Weyers<Ryan.Weyers@Appleton.org>; Doug Vrechek<Doug.Vrechek@Appleton.org>
Subject: RE: Fire Service Mutual Aid Pact
I agree with everyone else on we should do the extension. We are going to be on this merry go round for a while.
Jeremy, did you want to make the changes on dates like last time and send it out to everyone?
From:Jeremy J. Hansen [mailto:Jeremy.Hansen@Appleton.org]
Sent: Wednesday, August 4, 2021 1:17 PM
To: Stanley, Mike <MStanley@ci.oshkosh.wi.us>; carrelji@kaukauna-wi.org; KKloehn@nmfire.org;Timothy A. Bantes
<Timothy.Bantes@grandchute.net>; Harbison, Brian <BHarbison@foxcrossingwi.gov>; Matthew E. Kasriel
<Matthew.Kasriel@grandchute.net>
Cc: Ryan Weyers<Ryan.Weyers@Appleton.org>; Doug Vrechek<Doug.Vrechek@Appleton.org>
Subject: Fire Service Mutual Aid Pact
EXTERNAL SENDER. Only open links and attachments from known senders. DO NOT provide your
username or password to anyone.
Good Afternoon,
The City of Appleton reissued a mask wearing mandate in city building effective Aug 5th. Our current Fire Service Mutual
Aid Pact expires on December 31, 2021. As the number of COVID cases increases in our area, I wanted to reach out and
see if we as a group wanted to meet again in the future? Also in the next month or two,we should determine if we
need to extend the agreement into 2022.
Thanks,
Jeremy
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