HomeMy WebLinkAbout10. 21-565NOVEMBER 23, 2021 21-565 RESOLUTION
(CARRIED____6-0____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AGREEMENT FOR ASSISTANCE WITH
PERFORMANCE AND MANAGEMENT OF A POTABLE WATER
SYSTEM BACKFLOW CONTROL PROGRAM / HYDROCORP,
INC. ($148,488.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, Wisconsin Department of Natural Resources rules required a
comprehensive cross-connection control program be implemented for elimination of
existing cross-connections and prevention of future cross-connections; and
WHEREAS, HydroCorp, Inc. has provided services to the City for this purpose in
the past and is willing to continue to provide those services; and
WHEREAS, City staff have reviewed the proposal and recommends that the City
enter into an agreement with HydroCorp, Inc. for continuation of these services.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized to enter into and take those
steps necessary to implement a professional services agreement with HydroCorp, Inc. for
assistance with performance and management of a potable water system backflow
control program.
Money for this purpose is hereby appropriated from:
Acct No. 0541166-6401-08665 Water Distribution Operating-Contractual
Services-Miscellaneous Expense
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TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works / Utilities General Manager
DATE: November 18, 2021
RE: Approve Agreement for Assistance with Performance and Management of a Potable
Water System Backflow Control Program / HydroCorp, Inc. ($148,488)
BACKGROUND
In 2012, the Wisconsin Department of Natural Resources (WDNR) updated the Administrative Code
requirements for the cross-connection control program for industrial, commercial, public authority, and
residential properties connected to the municipal water distribution system. A cross-connection is a
physical connection between the water supply and another water source that can cause a back-siphon
effect and contaminate the public water supply. Cross-connections are currently prohibited by the City
of Oshkosh Municipal Code and are currently managed through the City permit and building inspection
process.
The WDNR rules required a comprehensive cross-connection control program be implemented for
elimination of existing cross-connections and prevention of future cross-connections. This is to be done
through an inspection program for industrial and commercial properties.
ANALYSIS
The City previously entered into two-year agreements with HydroCorp in 2012, 2014, 2016, 2018, and
2020 to provide these services. HydroCorp has provided a proposal to continue providing assistance to
the City’s cross-connection control program through December 2023. The elements in the HydroCorp
proposal include program review meetings with Water Utility staff to set goals for the next inspection
cycle, continuing to provide educational materials during site inspections, assisting with educational
materials that are provided to all water utility customers every three (3) years, preparing management
reports, and performing 1,118 industrial and commercial inspections over the two-year contract period.
Data management will be also provided throughout the contract period using the HydroCorp software
management program. HydroCorp is the only firm, located in the State of Wisconsin, that we are aware
of, that performs these services.
FISCAL IMPACT
The total cost of the program for the 2022 to 2023 inspection cycle is $148,488 for 1,114 inspections. The
cost for the previous two-year period was $124,008 for 1,006 inspections. Based on unit price, the new
contract represents an increase of $10.02 per unit or 8.1% over the two (2) years of the agreement. This
work is funded through the Water Utility Operating Budget (Account #0541166-6401-08665 – Water
Distribution Operating-Contractual Services-Miscellaneous Expense).
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RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized
nature may be procured without the use of formal, sealed quotes. I have reviewed this agreement and
in accordance with Section 12-16 of the Code, I am hereby recommending the Common Council approve
this agreement.
Approved:
Mark A. Rohloff
City Manager
SMG/tlt