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Home My WebLink About11 17 21 TAB Staff AgendaPlease contact the Transit Advisory Board at TAB@ci.oshkosh.wi.us with any questions or concerns TRANSIT ADVISORY BOARD STAFF AGENDA ITEMS November 17, 2021 PUBLIC COMMENT APPROVAL OF MINUTES OLD BUSINESS NEW BUSINESS 1. Results of Route 10 RFP – Proposals were due on October 21, 2021. We only received one proposal from our current vendor Kobussen Inc. The proposal met the requirements of the RFP and included an increase from approximately $55 per revenue hour to $58. The proposal was within budget and we recommended Council award the contract to Kobussen. Going forward, we will continue to evaluate this route and alternatives to make the service more efficient and effective. 2. Results of Paratransit RFP – Proposals were due on October 21, 2021. We received two proposals from our current vendors Oshkosh City Cab Inc. and Running Inc. Both proposals met the requirements of the RFP. An evaluation team was assembled to review the proposals. The team was comprised of representatives from GO Transit, Valley Transit, Winnebago County and Lutheran Social Services (Make the Ride Happen). All team members had experience in the area of transportation for individuals with disabilities. Each vendor’s proposal was evaluated based on the RFP criteria that included background, experience and references; vehicles and maintenance; employees and training; service delivery; data collection and technology; proposal organization and cost. It was the consensus of the evaluation team that both firms demonstrated they had the experience and background to perform the requirements of the services. Additionally, both firms indicated they would procure newer vehicles to meet the minimum fleet age requirements (seven years or less) and be able to provide the necessary drivers for the service requirements. While the firms TAB AGENDA ITEMS 2 NOV 17, 2021 differed slightly in how they proposed meeting the RFP’s service delivery standards and data collection/technology capabilities, the evaluation team felt both proposals were sufficient in these categories. Costs were evaluated using each proposal’s per trip rate and any future escalator costs. For years 2-3 of the contract, Running Inc.’s cost included an annual fuel adjustment equal to a 1% increase in the trip cost for each 10% change in fuel based on the Consumer Price Index. Oshkosh City Cab Co.’s cost included a one-time per trip increase to $26.00 per trip for contract years 2-3. Listed below is a table comparing the proposal costs: Contract Year Osh. City Cab Intercity Rate Proposal Osh. City Cab Rural Rate Proposal Osh. City Cab Est. Cost Based on Current Ridership Running, Inc. Intercity Rate Proposal Running, Inc. Rural Rate Proposal Running Inc. Est. Cost Based on Current Ridership 2022 $25 $31.50 $1,463,470 $28.14 $35 $1,644,667 2023 $26 $31.50 $1,514,789 $28.14* $35* $1,644,667 2024 $26 $31.50 $1,514,789 $28.14* $35* $1,644,667 Total $4,493,048 $4,934,000 3 Year Est. Cost Difference between Osh. City Cab Co. and Running, Inc.= $440,952 *future fuel cost escalator unknown In reviewing both proposals against all of the stated criteria of this RFP it was the unanimous consensus of the evaluation team that the proposal from Oshkosh City Cab Co. met the RFP requirements and provided the best value for the City of Oshkosh. Based on this, we recommended Council award the contract to Oshkosh City Cab Co. We have had further discussions with Winnebago County and we are in agreement that continuing to offer 24/7 paratransit service is limiting competition and driving increased costs for this service. We need to continue to discuss and evaluate this service. 3. Agency Fares – An agency fare is an amount charged to human service organizations purchasing transit services on behalf of their clients. Agency fares are determined by the local public sponsor of the transit service (i.e. city, county, etc.). Each TAB AGENDA ITEMS 3 NOV 17, 2021 public transit service determines what an appropriate agency fare is. The agency rate is higher than those for the general public. Why are there agency fares? Both public transit systems and human service agencies face fiscal constraints on the services they provide. Agency fares allow public transit systems to recoup the full expense of providing rides to human service agency clients, ensuring that such rides do not reduce state and federal aids designated for providing transit service to the public at large. In the absence, municipalities and counties may also end up paying more local share due to the lost revenue; that could also lead to service cuts for all riders if the local tax levy isn’t able to cover that share. In effect, agency fares represent a compromise so that public transit systems can recover service costs while human service organizations can utilize public transit for a lower cost than would be paid to private provider. Offering one agency fare for ADA whether ambulatory or non-ambulatory will allow us to match the fares with the costs and ease program administration. These proposed agency fares will align us better with our peers and help recoup a small portion of the increased costs thereby reducing the local burden. The intention is to keep these fares in place through 2024 (length of the 3 year contract). Agency Fare Type Current Rate 2022 Contracted Rate Current Agency Fare Proposed Agency Fare Fond du Lac Agency Fare Valley Transit Agency Fare Sheboygan Agency Fare Lacrosse Agency Fare ADA $9.75 $25 $8.50 $17 $15 $20 $17 $20.14 ADA Wheelchair $35 $25 $15 $17 $15 $20 $17 $20.14 Rural $31.50 $31.50 $22.50 $25 I recommend approval of the proposed agency fares. TAB AGENDA ITEMS 4 NOV 17, 2021 STAFF STATEMENTS 4. Ridership & Procurement Updates OASD student ridership remains strong. We are dealing with incidents of unruly student behavior on the buses after school. We have engaged OPD and the Student Resource Officers to help with these issues. UWO now only offers 20 ride punch passes to current students. They no longer purchase monthly passes or allow faculty or staff to receive “free” transit fare. This is a significant change from previous revenue agreements with the city. The fuel tank replacement project at the GO Transit maintenance facility is complete other than the new tank monitor which is currently on backorder. Bids were opened for the Downtown comfort station addition and platform renovation on November 2nd. The contractor has until Nov. 1, 2022 to complete the work. FUTURE AGENDA REQUESTS ADJOURNMENT