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HomeMy WebLinkAboutAugust Storm Water Utility Board Minutes 08-19-2021_v2 August Storm Water Utility Board Minutes 08-19-2021_v2 Page 1 of 4 STORM WATER UTILITY APPEALS BOARD Minutes August 19, 2021 7:30 am (Via Webex) Present: John Kiefer, Kyle Clark, Kristopher Ulrich, Cheryl Hentz Absent: None Also Present: Justin Gierach, Engineering Division Manager / City Engineer; Dan Gabrilska, Civil Engineering Supervisor; Chuck Boehm, Brown and Caldwell I. Call to Order. A. Mr. Kiefer called the meeting to order at 7:35 am. II. Approval of July 15, 2021 Meeting Minutes A. Motion to approve July 15, 2021 minutes (Mr. Clark / Mr. Ulrich). Approved 3-0. III. Approval of 2022 to 2026 CIP A. Mr. Ulrich asked if we could discuss the recent article in the Oshkosh Herald about the ARPA funding. B. Mr. Gierach suggested that it may fit better under item IV of the agenda (Approval of using ARPA funding to expedite the Stringham Creek Storm Water Project). C. Mr. Kiefer asked if we wanted to go to the storm water part of the CIP to discuss the projects. D. Mr. Clark noted that on page 14 of the CIP there are 3 specific storm water items. E. Mr. Gierach noted that in addition to those items, there are many other projects under 0410 – Utility Infrastructure, that have storm water components. a Oregon Street Interceptor – this project has some storm water funding to fix storm sewers but is otherwise mostly a sanitary sewer project. b Sawyer Creek watershed detention basin – the City is working through land acquisition now with an acquisition specialist. The City is looking to complete process between this fall and next spring. The project would then proceed into the design phase. c The storm sewer laterals project is planned to move forward as usual. d The annual concrete repairs project has some funding related to storm sewers also as needed during that work. e The Up-Front Engineering Services project covers everything from environmental assessments to televising ahead of projects. f There is about $185,000 for Vegetation Planting for the Libby Basin and Oshkosh Corporation ponds. g Algoma Boulevard project is a full reconstruct from Wisconsin Street to Congress Avenue. The project will connect to an existing outfall northwest of the Vine/High intersection and there will be another outfall to the river as well for this project. h Bowen Street Interceptor project from Murdock Avenue to Mallard Avenue has storm sewer in conjunction with the project. i East 9th Avenue project, which is part of the broader Sawdust area effort, has a large storm sewer outfall as part of the project to improve storm water. j East Lincoln Avenue is a full reconstruct with all utilities. k Rosalia Street is a full reconstruct with all utilities. l Vine Avenue from Algoma Boulevard to High Street is also a full reconstruct. m The Asphalt Paving Program is an annual effort and includes ditching and crossing of Gallups- Merritts Creek. F. Motion to approve the 2022-2026 CIP (Mr. Kiefer / Mr. Ulrich). Approved 4-0. August Storm Water Utility Board Minutes 08-19-2021_v2 Page 2 of 4 IV. Approval of using ARPA funding to expedite the Stringham Creek Storm Water Project A. Mr. Ulrich suggested writing an article or letter in support of using ARPA funds for the Stringham Creek Storm Water Project could help the case for this effort. B. Mr. Gabrilska suggested that the Board would have to create a formal request to the Common Council through the City website which was set up to accept suggestions for potential projects to use ARPA funds. The Council would then have to act on it. The 2024 and 2025 projects would have to be moved up to fit the program schedule. There is about $7M for stormwater projects plus street work. C. Mr. Kiefer asked if the City could provide a synopsis of the Stringham Creek Project. D. Mr. Gabrilska provided an overview of the Stringham Creek Project which includes replacing an existing undersized box culvert to increase capacity for the area near the South Park Lagoons all the way to the Fox River. The first phase of work has been completed to construct the outfall at the river, but the second and third phases still need to be completed. E. Mr. Ulrich asked what the size of the box culvert was. F. Mr. Gabrilska noted that the existing sewer is a 4.5-foot by 10-foot box culvert that needs to upsized to a 6-foot by 12-foot box culvert. Another issue with the existing culvert is that in some sections, the top of the box had failed several years ago and had to be rehabilitated, and in doing so, the culvert was decreased in size and capacity in those locations due to the repair that was made. G. Mr. Kiefer asked if doing this project would necessitate redoing the streets as well. H. Mr. Gabrilska said that when 7th street was re-done in the early 90’s, that was an era when the City was not replacing utilities as part of the road work so the city would be looking to upgrade that street and the utilities as needed. Essentially every street impacted by the project would have some level of roadwork and utility improvements required along the entire stretch. I. Mr. Clark noted that he was in favor of approving, but there are a lot more parts to the project than most folks understand. An article in the herald would help inform the public on the scope and nature of the project and that it is a legacy issue we are trying to address. J. Mr. Gabrilska noted that if this project could get moved up to design in 2022 and construction in 2023- 24, it would be an accomplishment. K. Mr. Gierach noted that James’ comment in the recent article was good. Depending on how this all plays out you at least want to get the land under city control and then you can work out details as long as it fits in the program, even if it doesn’t get through with the ARPA funding it can still move forward to help the situation out. L. Motion to approve the use of ARPA funding to expedite the Stringham Creek Storm Water Project and submit an application through the City website/nomination process (Mr. Clark / Ms. Hentz). Motion approved 4-0. M. Mr. Gabrilska added that someone needs to start the process to get this moving this forward. N. Mr. Gierach stated that City Staff can start the application development but that someone from the Board, probably Mr. Kiefer as the Chair, would need to review the information and develop an additional statement of support from the Storm Water Utility Appeals Board to move this forward. O. Mr. Kiefer noted he would be happy to do so. V. Program and Project Updates (J. Gierach). A. 20-02 Southwest Industrial Park 1. Mr. Gierach said that Transit Way and other areas are paved. Clairville Road should have been closed as of Monday for work to start there. Mr. Gabrilska confirmed that Clairville Road was closed. Reconstruction of Clairville road is the last phase of this project. B. 21-03 Oregon Street and Fond du Lac Road Sanitary Sewer Interceptor 1. Mr. Gierach indicated that this project is taking longer than the contractor hoped due to lots of rock and dewatering that is hindering project. Work on Waukau Avenue is underway now. Once that is done the contractor will move to the Oregon Street side of the project. Sanitary sewer on Oregon Street may lead into winter work due to the current rate of progress. C. 21-04 W. 9th Avenue Reconstruction August Storm Water Utility Board Minutes 08-19-2021_v2 Page 3 of 4 1. Mr. Gierach said that next week concrete will be going on the ground for this project. D. 21-05 Ceape Avenue Reconstruction 1. This project includes storm sewer reconstruction and full utility, roadway and sidewalk construction. All utilities are complete (Sanitary sewer, storm sewer, and water main) The contractor is finishing the street grading and is scheduled to pour the first phase of concrete pavement next week E. 21-20 Mini Storm Contract 1. Mr. Gierach indicated that this project still has not started. It is a little later than usual but with the amount of work at hand the contractor should be able to complete it. VI. Discussion of virtual vs. in-person meetings going forward. A. Mr. Gierach noted that this group has been discussing if meetings should continue as virtual or move to in-person. He noted that City Hall is back to masks for meetings and opening up to continued virtual meetings due to the continued virus impacts. The Plan Commission may go back to virtual but Common Council meetings are in person. Mr. Gierach asked the committee for their thoughts on future meetings. B. Committee members collectively indicated that they would were fine/prefer to stay virtual at this time. VII. Review Discussion of Future Meeting Agenda Items. A. Review public information through Oshkosh Media Department – staff to be present at future board meetings. B. Tour of Storm Water facilities (tentative for a fall meeting). 1. Mr. Kiefer asked the members of the Board if they still wanted to do a tour of City storm water facilities and what transportation might be considered, either caravanning personal vehicles or going together in a van. Mr. Ulrich indicated he is fine with caravanning. Mr. Clark indicated he is fine with using a van or caravanning. Ms. Hentz indicated she is also fine with either option. 2. Mr. Gabrilska noted that he was not sure if the Board was familiar with all of the City’s ponds, but the High School has good parking whereas some of the other ones are not as convenient for parking. 3. Mr. Gierach stated that over the next few weeks staff can develop a route/plan for the tour and work on picking a date. 4. Mr. Gabrilska suggested that perhaps we can find a time when the City’s nuisance trapper working at a facility and those efforts could be explained which would be interesting. 5. Mr. Kiefer asked if we could look at this before the next meeting. 6. Mr. Ulrich asked if the City was allowed to/could use Doodle Poll to check for possible dates. 7. Mr. Kiefer asked if this would this be in addition to or replace our next meeting. 8. Mr. Gabrilska noted that if this would be a formal meeting that it would have to be noticed and handled like a normal board meeting. 9. Mr. Kiefer noted that the last time there was a tour, the meeting was kicked off at the first site and then continued with tour. 10. Mr. Clark recalled that there was a short agenda and approval of minutes, etc and the tour was the main feature/item on the agenda which took the bulk of time. 11. Mr. Ulrich indicated that this sounded like a good plan. VIII. Adjournment. Mr. Kiefer asked if there were any other items that needed to be discussed. Hearing none, a motion to adjourn was made and seconded: (Mr. Clark/Ms. Hentz) Motion Approved 4-0. Adjournment at 8:10 am. August Storm Water Utility Board Minutes 08-19-2021_v2 Page 4 of 4 Respectfully Submitted Dan Gabrilska; Civil Engineering Supervisor