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HomeMy WebLinkAbout20. 21-554R E V I S E D NOVEMBER 9, 2021 21-554 RESOLUTION (CARRIED___7-0___LOST______LAID OVER______WITHDRAWN______) PURPOSE: APPROVE ONE YEAR AGREEMENT WITH GREATER OSHKOSH HEALTHY NEIGHBORHOODS INCORPORATED (GO-HNI) INITIATED BY: DEPARTMENT OF COMMUNITY DEVELOPMENT WHEREAS, the Common Council of the City of Oshkosh has previously approved two 3- year agreements with Greater Oshkosh Healthy Neighborhoods Incorporated (GO-HNI), to serve as the structure for the next generation of neighborhoods programs, community building and engagement, and real estate development in Oshkosh on; and  WHEREAS, the existing agreement is set to expire on December 31, 2021; and WHEREAS, GO-HNI is requesting a one-year agreement through December 31, 2022 to create a strategic plan and funding plan that further the overall goals of the ONE Oshkosh Initiative by facilitating neighborhood activities through interagency cooperation and services provided by GO-HNI to strengthen neighborhoods in Oshkosh. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached one year agreement with Greater Oshkosh Healthy Neighborhoods Incorporated (GO-HNI), is hereby approved and the proper City officials are hereby authorized to execute and deliver said agreement in substantially the same form as attached hereto, any changes in the execution copy being deemed approved by their respective signatures, and said City officials are authorized and directed to take those steps necessary to implement the terms and conditions of the Agreement. Acct No. 0302-0740-6401 Healthy Neighborhood Initiatives  Indicated Revision City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Kelly Nieforth, Community Development Director DATE: November 4, 2021 RE: Approve One (1) Year Agreement with Greater Oshkosh Healthy Neighborhoods Incorporated (GO-HNI) BACKGROUND Greater Oshkosh Healthy Neighborhoods Incorporated (GO-HNI) was created in 2016 as a public-private partnership whose primary focus is to revitalize neighborhoods and engage neighborhood residents in the City of Oshkosh. The City’s Strategic Plan identifies neighborhood revitalization as a continuing goal and annually, GO-HNI fulfills many action items approved as part of the plan. Since 2016, GO-HNI has been an active participant in the ONE Oshkosh, Neighborhood Night Out, Rock the Block, and many neighborhood events throughout Oshkosh that support neighborhood development. ANALYSIS Since 2016, GO-HNI has cultivated and provided assistance to the twenty (20) existing neighborhood associations and regularly guides neighborhoods through the process to create their own association. There are multiple prospects for additional neighborhood associations over the next three years and a goal of helping to facilitate the creation of one (1) additional neighborhood association included in the proposed agreement extension. In addition to neighborhood association development, another important aspect of GO-HNI’s initial strategic plan was real estate development through housing rehab projects. When GO- HNI was created, housing rehab investments were intended to serve as a means to generate additional income to grow GO-HNI’s capabilities and eventually decrease the city’s investment in the organization. However, since 2016, real estate redevelopment has been a challenge for the organization and GO-HNI has proposed to explore other activities that would assist in redeveloping neighborhoods, but not create a financial burden for the organization. GO-HNI is also committed to researching alternate funding options to sustain the organization if real estate development is not being pursued. In the meantime, GO-HNI continues to offer grants and services that improve the appearance of homes in the neighborhood associations. City staff is supportive of the one (1) year agreement to give the GO-HNI Board and staff ample time to explore alternate funding sources and to finalize their strategic plan. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us FISCAL IMPACT The term of the agreement is for one year. The proposed city investment $100,000 for 2022 which aligns with the previous agreement. City funding from this agreement is supported by TID funds collected during the one year affordable housing extension option allowed per state statute. Account No. 0302-0740-6401 – Healthy Neighborhoods Initiative will fund the contribution. There is no impact on the general fund. RECOMMENDATIONS The Common Council approves the 2022 agreement with Greater Oshkosh Healthy Neighborhoods Incorporated for $100,000.00 Respectfully Submitted, Approved, Kelly Nieforth Mark A. Rohloff Community Development Director City Manager AGREEMENT This Agreement is between the City of Oshkosh, ("the City") and the Greater Oshkosh Healthy Neighborhoods Incorporated, ("GO-HNI") for one (1) year. In accordance with this Agreement, GO-HNI agrees to provide neighborhood development activities in the City, to coordinate this assistance with designated the City staff and City Council, and to implement the activities set forth herein. PURPOSE The purpose of the one (1) year Agreement is to further the overall goals of the ONE Oshkosh Initiative as set forth in EXHIBIT A by facilitating neighborhood development activities through interagency cooperation and services provided by GO-HNI to strengthen neighborhoods in Oshkosh. AGREEMENT GO-HNI agrees to provide direct community development assistance in the City in accordance with ONE Oshkosh Initiative as set forth in EXHIBIT A and herein. GO-HNI will advocate for neighborhood development within the City. GO-HNI will put forth its best efforts to promote neighborhood development services including community building & engagement and property development/enhancement activities within Oshkosh. The neighborhood development services to be provided by GO-HNI will consist of the following: Neighborhood Revitalization 1. GO-HNI will conduct on-going neighborhood organizing. GO-HNI will support the organization of one (1) new neighborhood association in 2022. GO-HNI will contact the appropriate City staff when new neighborhoods begin the organizing process. City staff will provide technical assistance to the neighborhood organization, as feasible, upon request by GO-HNI. The neighborhood organizing efforts will be done in coordination with the Neighborhood Association Recognition Policy in place with the City. GO-HNI will be responsible for notifying recognized neighborhood associations and the City when a recognized neighborhood association meets or fails to meet the requirements set forth by the Neighborhood Association Recognition Policy in place with the City. GO-HNI will also supply a list of one (1) neighborhood resident contacts from each recognized neighborhood association to the City in 2022. 2. GO-HNI will assist existing neighborhood associations upon direct contact or referral from the City Council and/or City staff and report findings and resolution to the respective party. 3. GO-HNI will organize and provide staff support for ten (10) Oshkosh Healthy Neighborhood Alliance (OHNA) meetings in 2022. GO-HNI will be responsible for maintaining a membership roster and a record of meeting agendas, materials, and minutes. 4. GO-HNI will promote and administer a Community Building and Engagement program in the City. GO-HNI and the City will review the program to ensure it is achieving the outcomes and production targets established by the terms of this Agreement. The City will be recognized as a funder and/or sponsor on all program promotional materials. 5. GO-HNI will establish one (1) unique neighborhood brands as set forth by the ONE Oshkosh brand criteria established by the City and GO-HNI in 2022. 2 6. GO-HNI will work with residents to develop neighborhood-specific marketing materials that promote Oshkosh neighborhoods as places of choice as set forth by the ONE Oshkosh Initiative brand criteria established by the City and GO-HNI by the Term of this Agreement. 7. GO-HNI will be responsible for supporting, sponsoring, or organizing a minimum of one (1) event per recognized neighborhood association in 2022. 8. GO-HNI will organize, sponsor, and promote a minimum of one (1) resident leadership training or educational workshop opportunity in 2022 for recognized neighborhood associations. 9. GO-HNI and the City will coordinate to collect, analyze and report on data that measures the impacts of Community Building and Engagement activities on resident confidence within an agreed upon geography by the Term of this Agreement. 10. GO-HNI will actively partner to foster neighborhood revitalization in Oshkosh. GO-HNI will lead the resident engagement efforts with the Rock the Block Oshkosh; through collaboration with residents and community partners, Rock the Block Oshkosh will provide a lasting and positive impact on neighborhoods with beautification, weatherization and exterior home repair projects. Property Development/Enhancement 11. GO-HNI will attract private capital investment to neighborhoods with the goal of creating $2 of private investment for every $1 of public funding spent by the Term of this Agreement. 12. GO-HNI will allocate a minimum of twenty (20) Good Neighbor Grants in 2022 in recognized neighborhood associations. 13. GO-HNI will review opportunities to purchase and/or rehab homes when financially feasible. 14. GO-HNI will actively partner on neighborhood beautification efforts through public/private partnerships. 15. GO-HNI will explore the option of creating an affiliation with NeighborWorks America to advance property development/enhancement programs. Marketing Activities 16. GO-HNI will implement a written marketing plan that utilizes media and public relations relationships designed to increase the awareness of GO-HNI’s services and to reflect a positive image of neighborhoods in Oshkosh. 17. GO-HNI will develop targeted communication and outreach tools to reach stakeholders to garner on-going support for neighborhood development activities in Oshkosh. Activities, and frequency of such, will include: 3 Annually:  Presentations to Civic Clubs  Neighborhood Association Meetings and/or Appropriate Events  One (1) City-wide event to promote neighborhood development activities of GO-HNI and the City Semi-Annually:  City Council meetings As Appropriate:  Social Media  Press Releases 18. GO-HNI will ensure that its website is both a reflection of the collaborative and high-quality organization, as well as be a client-centered resource containing quality information. 19. Annually GO-HNI will secure earned media placements at least once (1) per quarter in local news media outlets to showcase Oshkosh neighborhoods or citizens, framed in a positive light. 20. When meeting with local residents, investors, realtors, or lending institutions, GO-HNI will provide information and referrals on existing local, state and federal neighborhood assistance programs. These programs include but are not limited to housing loan and grant programs, neighborhood capital improvement programs and homebuyer assistance programs offered by the City. GO-HNI staff will also provide information and referrals to other organizations that can meet the needs of residents, investors, realtors, and lending institutions. 21. GO-HNI will pursue opportunities to inform and educate area service providers (i.e. realtors, lenders, employers) about the services provided by GO-HNI and the City to encourage client and employee referrals. 22. GO-HNI will provide written quarterly and annual reports to the City Manager and Director of Community Development. This activity will include a summary of the activities conducted during the reporting period as they related to the identified production targets within this Agreement. Capacity Building 23. GO-HNI staff will meet bi-monthly and as needed with City staff to review neighborhood development needs and discuss implementation of appropriate community or location-specific tools, as well as to provide support for neighborhood development endeavors. 24. GO-HNI will support and prioritize neighborhood-based development and redevelopment initiatives that concentrate resources into recognized neighborhood association areas. 25. GO-HNI will build the capacity of the organization to proactively respond to neighborhood-based opportunities or concerns originated by residents. 4 26. GO-HNI will support the City in identifying one (1) recognized neighborhood association to complete a neighborhood action plan in 2022. GO-HNI will also assist the City with identifying and training resident leaders to support a resident-led survey within the identified neighborhood. Additional Support Activities 27. GO-HNI will implement systems and tools in order to conduct an impact analysis for all investment- related decisions for property development/enhancement. 28. GO-HNI will track key measurements to garner an overall sense of how the greater Oshkosh area is doing. Such measurements may include, but are not limited to:  Number and value (in dollars) of resident volunteer hours invested by neighborhood  Number of event participants  Value (in dollars) of in-kind donations  Number of resident events held and/or sponsored  Number of projects completed and/or sponsored  Dollars leveraged as a result of the City’s investment TERM This Agreement shall commence on January 1, 2022 and shall terminate on December 31, 2022 unless terminated earlier by one of the parties as provided in this Agreement. TERMINATION This Agreement may be terminated by either party with or without cause upon thirty (30) days written notice in the event of default by the other party of any material provision hereof which remains unremedied for thirty (30) days following written notice of such default. COMPENSATION The City shall pay to GO-HNI a lump sum annually in the amount of $100,000 in 2022. The City has the ability to withhold funding should GO-HNI fail to meet annual production targets as indicated within this Agreement. Up to $40,000 of GO-HNI annual contract amount can be used for CB&E (Neighborhood Revitalization) activities identified within this Agreement. The remaining annual contract funds must be used for affordable housing activities identified within this Agreement and no more than 15% can be used towards administrative costs. In the event this Agreement is terminated for any reason during the course of the year after payment has been made, GO-HNI will be entitled to retain payment for documented work completed, with the remainder of the lump sum returned to the City. 5 ADDITIONAL SERVICES FOR MANAGEMENT AND ADMINISTRATION OF NEIGHBORHOOD DEVELOPMENT ACTIVITIES At the City’s discretion the City may request additional marketing, sales, projects and other management and administrative tasks or services related to the City’s neighborhood development activities. If additional services are requested, the City and GO-HNI shall mutually determine a starting date for such assignment, goals and expectations, as well as additional compensation for such functions, if necessary. INDEPENDENT CONTRACTOR GO-HNI shall be an independent contractor of the City. Neither GO-HNI nor any of its officers, employees, or agents shall be considered to be an employee of the City as a result of the obligations undertaken pursuant to this agreement. The projects funded and undertaken shall not be considered to be joint ventures or indicative of any partnership, and both such relationships are disavowed. GO-HNI's officers, employees and agents shall make no commitments or representation on behalf of the City to third parties without prior approval of the City. In addition, GO-HNI hereby holds harmless the City and its departments, officers, employees and agents from and against all claims, demands and liability for damages to third persons of any type whatever arising out of the actions of GO-HNI under this agreement. CONFIDENTIALITY GO-HNI Board members and staff will receive information on a regular basis which has been designated by GO- HNI or a third party as confidential. GO-HNI has determined it is vitally important to maintain confidentiality of information. GO-HNI requires all of its Board members and staff to agree to protect the confidential information that they have access to or use during their time with GO-HNI. This requirement is important to the credibility of the organization and to instilling confidence in GO-HNI for client companies and investors. GO-HNI is committed to open dialogue with City staff and City Council. However, there may be those occasions where confidentiality requirements restrict the sharing of such confidential information. GO-HNI agrees to assist the City with all of the City’s efforts to comply with open records laws as those laws apply to the City’s funding of GO-HNI and its projects. LIABILITY INSURANCE GO-HNI agrees to abide by the attached City of Oshkosh Insurance Requirements for Professional Services. NOTICES All communications or notices required or permitted by this Agreement shall be in writing and shall be deemed to have been given: (i) upon delivery to an officer or the person entitled to such notice, if hand delivered, or (ii) two business days following deposit in the United States Mail, postage prepaid, or with a nationally recognized overnight commercial carrier that will certify as to the date and time of delivery, air bill prepaid, or (iii) upon transmission if by facsimile, any such communication or notice shall be addressed as follows, unless and until any such party notifies the other in accordance with this section of any change of address: If to the City: City of Oshkosh Community Development Director 215 Church Avenue 6 Post Office Box 1130 Oshkosh, WI, 54903-1130 If to GO-HNI: Greater Oshkosh Healthy Neighborhoods Incorporated 100 N. Main Street, Suite 103 Oshkosh, WI 54901 Attn: Chairman of the Board ASSIGNMENT GO-HNI agrees that it will not assign this Agreement or any portion thereof, or any of its responsibilities hereunder, to any other party without first obtaining the written permission of the City. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the _____ day of _____________________, 2021. GREATER OSHKOSH HEALTHY NEIGHBORHOODS INCORPORATED ________________________________ JULIE KIEFER CHAIRPERSON OF THE BOARD CITY OF OSHKOSH ______________________________ Mark A. Rohloff CITY MANAGER ______________________________ PAMELA R. UBRIG CITY CLERK APPROVED AS TO FUNDING AVAILABILITY: APPROVED AS TO FORM: ______________________________ ______________________________ RUSS VAN GOMPEL, FINANCE DIRECTOR LYNN LORENSON, CITY ATTORNEY EXHIBIT A 2022 OSHKOSH HEALTHY NEIGHBORHOODS PRODUCTION TARGETS GOALS PRODUCTION TARGET ACTION STEPS SUCCESS MEASURES 1. Organize and support neighborhood associations a. Provide support to all existing neighborhood associations b. Facilitate the creation of one (1) new neighborhood association through the term of the agreement a. Promote the benefits of a neighborhood association through a variety of public formats a. # of neighborhood associations created annually b. # of volunteer hours invested on behalf of neighborhoods annually 2. Provide staff support for the Oshkosh Healthy Neighborhood Alliance (OHNA) a. Hold ten (10) OHNA meetings annually b. Sponsor one (1) OHNA project or event annually C. Schedule a minimum of one (1) educational guest speakers for OHNA annually d. Grow OHNA membership a. Maintain regular communication with resident leaders to identify neighborhood needs that can be addressed at OHNA meetings b. Generate ideas for community-wide projects and events; establish planning work groups and provide staff support c. Maintain an ongoing list of relevant guest speakers and topics of concern d. Promote OHNA and encourage new associations to appoint resident members a. Number of meetings held b. Number of projects/events held c. Number of guest presentations given d. Number of meeting/project/ event/work group participants 3. Sponsor neighborhood projects and events a. Sponsor a minimum of twenty (20) neighborhood projects / events annually a. Promote and administer CB&E funding to support neighborhood association activities b. Provide organizational support to neighborhood associations as necessary a. Number of events held b. Number of event participants c. Value (in $) of in-kind donations and volunteer hours invested d. Project / event photo documentation e. Annual CB&E Program Executive Summary 4. Establish unique neighborhood brands and positive neighborhood identities. Market and promote neighborhoods as "places of choice." a. Partner with a minimum of one (1) neighborhood association in 2022 to develop unique logos and marketing materials a. Promote and administer available funding for neighborhood marketing b. Participate in marketing meetings as necessary to ensure consistency with brand parameters c. Assist with identifying impactful marketing methods a. Number of neighborhood logos created b. # of marketing methods being employed 5. Provide Resident Leadership Education a. Sponsor a minimum of one (1) Creating Healthy Neighborhoods workshop in 2022 b. Assist with identifying and recruiting residents for other education opportunities a. Recruit work group to organize and implement a workshop b. Refine workshop curriculum a. Number of residents trained b. Number of neighborhoods organized 6. Attract private capital investment to neighborhoods a. In 2022, create $2 of private investment for every $1 of public funding spent a. Create and implement a three year resource development plan b. Actively seek to grow and renew partnerships a. Increase in private revenues b. Amount of private funding invested in neighborhoods compared to public funding 7. Mobilize resources to create neighborhoods of choice a. Allocate funds for a minimum of twenty (20) Good Neighbor Grants in 2022 a. Review program policies to ensure grants are being adequately utilized and awarded throughout all neighborhood associations b. Solicit additional private investors a. Ratio of total investment by property owners and Oshkosh Healthy Neighborhoods though the Good Neighbor Grants annually