HomeMy WebLinkAbout11. 21-545NOVEMBER 9, 2021 21-545 RESOLUTION
(CARRIED___6-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF 2022 VEHICLES TO EWALD
AUTOMOTIVE GROUP FOR VARIOUS DEPARTMENTS
($165,408.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Streets Division and Water Filtration Division have determined a
need to purchase new vehicles which include: three (3) Ford ¾ Ton Pickup and one (1)
Ford ½ Ton Pickup; and
WHEREAS, by participating through the State of Wisconsin Cooperative Purchase
program, staff was able to obtain a more competitive price; and
WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that
purchases may be done without the use of formal sealed quotations or bids pursuant to
a contract with any other local, state or federal governmental unit or agency; and
WHEREAS, Ewald’s Automotive Group holds the State of Wisconsin’s
Department of Administration contract (#505ENT-M21-VEHICLES-03) for Ford vehicles.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-15 of the Oshkosh Municipal Code to purchase the above mentioned vehicles
from:
EWALD AUTOMOTIVE GROUP
2570 E. Sumner Street
Hartford, WI 53027
Total: $165,408.00
NOVEMBER 9, 2021 21-545 RESOLUTION
CONT’D
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 03230430-7210-66023 Motor Vehicles- ¾ Ton Pickup #045033
03230430-7210-66021 Motor Vehicles- ¾ Ton Pickup #045022
03221810 7210-66131 Motor Vehicles- ¾ Ton Pickup #801891
03230420 7210-66901 Motor Vehicles- ½ Ton Pickup #042389
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: November 2, 2021
RE: Approve Purchase for 2022 Vehicles to Ewald Automotive Group for Various
Departments ($165,408.00)
BACKGROUND
The Common Council allocated funds in the 2021 CIP for the purchase of several new vehicles
for various departments. This memo addresses the procurement of four of these vehicles using
a cooperative purchase under state contract with Ewald Automotive Group.
ANALYSIS
Purchasing has confirmed that Ewald Automotive Group holds the State of Wisconsin
Department of Administration contract (#505ENT-M21-VEHICLES-03) for Ford vehicles. The
table below lists the four vehicles being procured, the amount allocated for each vehicle in the
2021 CIP, state contract pricing and the account numbers to be charged.
Vehicle 2021 CIP Department,
Vehicle &
Amount Budgeted in 2021
CIP
State Contract
Vehicle and Pricing
A/N# to be charged
with Description &
Title
1. Streets Division:
¾ Ton Pickup
$46,589.32
2022 Ford F350 with
Liftgate $42,225
03230430-7210-66023
(Motor Vehicles- ¾ Ton
Pickup #045033)
2. Streets Division
¾ Ton Pickup
$44,000
2022 Ford F350 with
Liftgate $42,225
03230430-7210-66021
(Motor Vehicles- ¾ Ton
Pickup #045022)
3. Water Filtration Division
¾ Ton Pickup
$50,000
2022 Ford F250 with
Vee Plow & Liftgate
$47,030
03221810 7210-66131
(Motor Vehicles- ¾ Ton
Pickup (#801891)
4. Engineering Division
½ Ton Pickup
$37,000
2022 Ford F150 with
Truck Cap $33,928
03230420 7210-66901
(Motor Vehicles- ½ Ton
Pickup (#042389)
FISCAL IMPACT
The total fiscal impact for these four vehicles via state contract pricing is $165,408.00. The
remaining funds in each CIP account will be used by the Mechanics Division to procure the
necessary items to complete the setup for each vehicle including seat covers, back-racks, radios
and floor mats.
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager,
cooperative purchases pursuant to a contract with any other local, state or federal governmental
unit or agency may be made without following a competitive bidding or quotation process. In
accordance with Section 12-15 of the Municipal Code and with approval by the City Manager,
Purchasing recommends the Common Council approve this purchase pursuant to the State of
Wisconsin Cooperative Purchase for Vehicles for these departments to Ewald Automotive
Group, 2570 E. Sumner Street, Hartford, WI, 53027 for $165,408.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark Rohloff, City Manager