HomeMy WebLinkAbout08. 21-542NOVEMBER 9, 2021 21-542 RESOLUTION
(CARRIED___6-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE AGREEMENT WITH OSHKOSH CITY CAB CO. FOR
PARATRANSIT SERVICES FOR GO TRANSIT (2022: $1,463,470.00;
2023: $1,514,789.00; 2024: $1,514,789.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh requested proposals for paratransit services for
both non-ambulatory and ambulatory riders within City of Oshkosh; and
WHEREAS, an evaluation team reviewed the proposals based on background,
experience and references, vehicles and maintenance, employees and training, service
delivery, data collection and technology, and proposal organization and cost; and
WHEREAS, the evaluation team concluded that the following service provides the
best benefits for GO Transit riders:
OSHKOSH CITY CAB
2723 Harrison Street
Oshkosh, WI 54901
2022 estimated city cost $1,463,470.00
2023 estimated city cost $1,514,789.00
2024 estimated city cost $1,514,789.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement in accordance with the Request for
Proposals and Proposal received from Oshkosh City Cab Co. for paratransit services within
the City of Oshkosh. Money for this purpose is hereby appropriated from:
Acct. No. 511-1728-6449-00000 Purchased Transportation
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: November 2, 2021
RE: Approve Agreement with Oshkosh City Cab Co. for Paratransit Services for GO Transit
(2022: $1,463,470; 2023: $1,514,789; 2024: $1,514,789)
BACKGROUND
As required by the Americans with Disabilities Act (ADA), GO Transit offers paratransit service to
individuals with disabilities that are unable to access bus routes. GO Transit’s current paratransit service
is provided through contracts with Running Inc. for non-ambulatory riders and Oshkosh City Cab Co.
for ambulatory riders. GO Transit’s paratransit system consists of 5 main programs. This procurement
included all paratransit programs in one RFP (including the rural programs GO Transit administers in
conjunction with Winnebago County along with Access to Jobs). The current contracts for these services
expire on December 31, 2021.
ANALYSIS
In preparation for this procurement, Transportation and Purchasing staff began formulating a request
for proposal (RFP) to solicit contractors to provide paratransit service for both non-ambulatory and
ambulatory riders within the City of Oshkosh. As part of this process staff reviewed recent similar RFP
documents used by the cities of La Crosse, Madison, Eau Claire, Green Bay and Appleton. The RFP listed
the length of the contract to be for an initial three year term commencing on January 1, 2021 with the
option to extend for two, one-year periods. The RFP was advertised in the local paper. It was also posted
online with Demandstar and the State of Wisconsin’s VendorNet system. Proposals were due on October
21, 2021. Oshkosh City Cab Co. and Running Inc. submitted proposals. Both proposals met the
minimum requirements necessary to move forward in the RFP evaluation process.
An evaluation team was assembled to review the proposals. The team was comprised of representatives
from GO Transit, Valley Transit, Winnebago County and Lutheran Social Services (Make the Ride
Happen). All team members had experience in the area of transportation for individuals with disabilities.
Each vendor’s proposal was evaluated based on the RFP criteria that included background, experience
and references; vehicles and maintenance; employees and training; service delivery; data collection and
technology; proposal organization and cost. It was the consensus of the evaluation team that both firms
demonstrated they had the experience and background to perform the requirements of the services.
Additionally, both firms indicated they would procure newer vehicles to meet the minimum fleet age
requirements (seven years or less) and be able to provide the necessary drivers for the service
requirements. While the firms differed slightly in how they proposed meeting the RFP’s service delivery
standards and data collection/technology capabilities, the evaluation team felt both proposals were
sufficient in these categories. Costs were evaluated using each proposal’s per trip rate and any future
escalator costs.
For years 2-3 of the contract, Running Inc.’s cost included an annual fuel adjustment equal to a 1%
increase in the hourly rate for each 10% change in fuel based on the Consumer Price Index. Oshkosh
City Cab Co.’s cost included a one-time per trip increase to $26.00 per trip for contract years 2-3. Listed
below is a table comparing the proposal costs:
Contract
Year
Osh. City
Cab
Intercity
Rate
Proposal
Osh. City
Cab
Rural
Rate
Proposal
Osh. City
Cab Est.
Cost
Based on
Current
Ridership
Running,
Inc.
Intercity
Rate
Proposal
Running,
Inc. Rural
Rate
Proposal
Running
Inc. Est.
Cost
Based on
Current
Ridership
2022 $25 $31.50 $1,463,470 $28.14 $35 $1,644,667
2023 $26 $31.50 $1,514,789 $28.14* $35* $1,644,667
2024 $26 $31.50 $1,514,789 $28.14* $35* $1,644,667
Total $4,493,048 $4,934,000
3 Year Est. Cost Difference between Osh. City Cab Co. and Running, Inc.- $440,952
*future fuel cost escalator unknown
In reviewing both proposals against all of the stated criteria of this RFP it was the unanimous consensus
of the evaluation team that the proposal from Oshkosh City Cab Co. met the RFP requirements and
provided the best value for the City of Oshkosh.
FISCAL IMPACT
The Transit Utility budgeted $1,470,000 for this service in A/N# 511-1728-6449-00000 (Purchased
Transportation) of their 2022 operating budget. The estimated cost for this service in calendar year 2022
would be $1,463,470. Federal, State and County grant funding will cover approximately 80% of this cost.
Fares will cover approximately 15%. The city share of this contract is estimated at 5% or less ($73,500).
RECOMMENDATION
Purchasing supports the evaluation team’s recommendation that the Common Council award this three-
year agreement to Oshkosh City Cab Co., 2723 Harrison Street, Oshkosh, WI 54901 for estimated costs of
$1,463,470 in 2022; $1,514,789 in 2023 and $1,514,789 in 2024.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager