HomeMy WebLinkAbout06. 21-500OCTOBER 12, 2021 21-500 RESOLUTION
(CARRIED__6-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE BUDGET TRANSFER AND AWARD BID TO TREEO’S
& GABE’S TOP IT OR DROP IT TREE SERVICES LLC FOR ASH
TREE REMOVAL FOR THE PARKS DEPARTMENT ($113,485.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for emerald
ash borer tree remediation assistance for zones 3 and 4 within the City of Oshkosh for the
Parks Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following
are the most advantageous bids:
GABE’S TOP IT OR DROP IT TREE SERVICE LLC
1018 Robert’s Road
Wild Rose, WI 54984
Bid – Tree Removal Zone 4: $13,650.00
Treeo’s
936 Appleton Road
Menasha, WI 54952
Bid – Tree Removal Zone 3: $99,835.00
Total: $113,485.00
OCTOBER 12, 2021 21-500 RESOLUTION
CONT’D
WHEREAS, these bids meet the minimum specifications and staff has reviewed
the bids and recommend acceptance.
WHEREAS, the Common Council has adopted the 2021 Capital Improvement
Program and Budget, which is on file in the Office of the City Clerk and available for
public inspection; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Program
Budget to add additional funding for this project.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of
Oshkosh that the 2021 Capital Improvements Budget, on file in the City Clerk’s Office, is
hereby amended as follows:
To transfer $125,000.00 from Account No. 0100-0914-7470 Unclassified to
Account No. 0333-0620-6401-11452 Street Tree Memorial - Contractual
Services-Emerald Ash Borer
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bids are hereby accepted and the proper City officials are hereby
authorized and directed to enter into appropriate agreements for the purpose of same, all
according to plans, specifications, and bids on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0333-0620-6401-11452 Street Tree Memorial - Contractual
Services-Emerald Ash Borer
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: October 5, 2021
RE: Approve Budget Transfer and Award Bid to Treeo’s and Gabe’s Top It Or Drop It Tree
Services LLC for Ash Tree Removal for the Parks Department ($113,485.00)
BACKGROUND
The Emerald Ash Borer has caused the immediate need to remove and mitigate approximately 700 Ash
trees that exist within the public right of way. Forestry Division personnel have been actively removing
trees, however they require assistance from outside contractors to remove a large number of trees quickly
to alleviate potential hazards to residents, property and utilities.
ANALYSIS
Working with the Parks Department, the Purchasing Office prepared bid specifications for this project.
The bid specifications identified four zones within the City for the tree locations and required bidders to
submit a bid for each zone. The bid was advertised in the local newspaper and posted on DemandStar.
Bids were due September 16, 2021. The bid tab is attached. Based on the critical condition of the trees in
zones 3 and 4 and to hold costs to the amount of funds currently allocated to address these trees, staff is
recommending awarding this bid to the low bidder in zones 3 and 4. Both low bids met the minimum
bid requirements. Work in zones 1 and 2 will be addressed by staff or by contractors if additional funds
become available.
FISCAL IMPACT
The low bidder for zone 3 is Treeo’s at $99,835. The low bidder for zone 4 is Gabe’s Top It Or Drop It
Tree Services LLC at $13,650. The total fiscal impact of this award is $113,485.00. This project will be
charged to A/N#: 0333-0620-6401-11452 (Street Tree Memorial - Contractual Services-Emerald Ash Borer)
requiring a transfer from the General Fund Balance in the amount of $125,000. The funds will be
transferred from A/N#: 0100-0914-7470 (Unclassified).
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Treeo’s for $99,835 and Gabe’s Top It
Or Drop It Tree Services LLC for $13,650.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
VENDOR INFORMATION BID BID BID BID ADDENDUM PREQUAL BID BOND
TREE REMOVAL TREE REMOVAL TREE REMOVAL TREE REMOVAL TOTAL BID ACKNOWLEDGEMENT
ZONE 1 ZONE 2 ZONE 3 ZONE 4
Asplundh Tree Expert LLC
N29W22775 Marjean Lane $58,996.00 $127,678.00 $126,678.00 $19,694.00 $333,046.00 YES YES YES
Waukesha WI 53186
Gabe's Top It Or Drop It Tree Service LLC
1018 Robert's Road $59,167.50 $147,420.00 $107,126.25 $13,650.00 $327,363.75 YES YES YES
Wild rose WI 54984
Treeo's
936 Appleton Road $56,175.00 $103,185.00 $99,835.00 $27,545.00 $286,740.00 YES YES YES
Menasha WI 54952
ASH TREE REMOVAL - CITY OF OSHKOSH FORESTRY DIVISION
BIDS OPENED SEPTEMBER 16 ,2021
CITY OF OSHKOSH
BID TAB