HomeMy WebLinkAbout30. 21-496
SEPTEMBER 28, 2021 21-496 RESOLUTION
(CARRIED___6-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PROFESSIONAL SERVICES AGREEMENT WITH
GALLAGHER FOR BENEFIT CONSULTING SERVICES
INITIATED BY: ADMINISTRATIVE SERVICES
WHEREAS, the City of Oshkosh requested proposals for benefit consulting
services; and
WHEREAS, the evaluation committee concluded that Gallagher best meets the
request for proposals criteria.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said proposal is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement with Gallagher for benefit
consulting services, all according to plans, specifications and proposal on file.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 601-0903-XXXX-XXXXX Internal Service Benefit Fund
TO: Honorable Mayor and Members of the Common Council
FROM: John Fitzpatrick, Assistant City Manager/Director of Administrative Services
DATE: September 22, 2021
RE: Professional Services Agreement with Gallagher for Benefit Consulting Services
($216,000)
BACKGROUND
In recognition of the importance of controlling employee health care cost, we periodically
conduct a structural review of the city’s health insurance plan, cost and contributions. A request
for proposals (RFP) was last issued and awarded in 2015. In order to continually evaluate the
effectiveness of the city’s benefit plans, the city issued a recent RFP on July 12, 2021 for services
beginning in 2022.
ANALYSIS
The RFP was due July 28, 2021. Seven proposals were received. The committee evaluated the
proposals against the RFP’s stated criteria which included technical requirements,
implementation strategy and timelines, demonstrated performance of proposed services
elsewhere, demonstrated expertise of resources to address the score of services, timeliness and
professionalism of on-going support, and cost and quality of services. Based on this evaluation
review, the evaluation committee concluded three firms (USI Insurance Services, LLC,
Cottingham & Butler Benefits Consulting Services and Gallagher) best met the RFP criteria and
invited the firms for presentation about their services. From the presentations, the evaluation
committee concluded the proposal from Gallagher provided the best match of services and tools
to meet the city’s needs.
FISCAL IMPACT
The 2022 cost for Gallagher benefit consulting services is $72,000 which approximately a 2.2%
increase over the 2021 costs and no change in annual costs for 2023 and 2024. This service will
continue to be charged to A/N#: 06010903-6401.
RECOMMENDATION
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of
a specialized nature may be procured without the use of competitive bidding or quotation
process. In accordance with Section 12-16 of the Code, and because this agreement is in excess
of $75,000 over the three year contract, staff recommends that the Common Council award this
three year benefit consulting services agreement to Gallagher, 245 S, Executive Drive Suite 200,
Brookfield WI 53005 for $72,000 in 2022, 2023 and 2024.
Respectfully Submitted, Approved:
John M. Fitzpatrick Mark A. Rohloff
Assistant City Manager/ City Manager
Director of Administrative Services