HomeMy WebLinkAbout53. Professional Services Agreement AECOM Proposalcity411111K
of
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: John Fitzpatrick, Assistant City Manager / Director of Administrative Services
DATE: August 19, 2021
RE:
Professional Services Agreement with AECOM Technical Services, Inc. for
Environmental Services during Geotechnical Subsurface Exploration Project for the
2022 Capital Improvement Projects (CIP) ($29,000)
An agreement for subsurface exploration and geotechnical engineering evaluation services for the 2022
CIP is being awarded to ECS Midwest, LLC (ECS) at the August 24, 2021 Common Council Meeting.
Previously, an agreement for Phase I environmental services for the 2022 CIP was awarded to Fehr
Graham Engineering & Environmental (Fehr Graham). Based on the results of the environmental
research performed by Fehr Graham, and in conjunction with the subsurface exploration services to be
performed by ECS, the Department of Public Works has requested a proposal from AECOM to provide
environmental services during the subsurface exploration services. These services are in compliance
with the City's Environmental Services Program.
The intent of the Environmental Services program is to identify subsurface environmental impacts and
pre -plan soil and groundwater management prior to awarding the construction projects. This approach
of pre -planning for management of impacted material reduces or eliminates future liability; reduces
management costs; and reduces/eliminates construction change orders resulting from unanticipated
landfill disposal charges, soil and groundwater management, and lost time during construction.
AECOM was chosen to provide these services due to their experience in providing these services to the
City in the past; and their local office location, which due to its physical closeness to the projects, allows
AECOM to provide cost-effective rapid response to the projects.
The cost of these services is estimated not to exceed $29,000 and will be split among the Street Paving,
Storm Water, Water, Sanitary Sewer, and Property Improvement CIP sections. Funding was budgeted
in all five (4) sections of the 2021 CIP (Account #03210410-68XX-XXXXX/Multiple Funds and #03231717-
7216-63001/Parking Lot Improvements -Land Improvement -Parking Lot Improvements.
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized
nature, including engineering services, may be procured without the use of formal, sealed quotes. In
accordance with Section 12-16 of the Code, I am hereby submitting this report regarding this professional
services agreement.
Please contact me if you have any questions concerning this professional services agreement.
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AECOM
Mr. James Rabe, PE, CPESC
Director of Public Works
City of Oshkosh
215 Church Avenue
Oshkosh, Wisconsin 54903-1130
RECEIVED
AUG16ZO2i
DEPT OF PUBLIC WORKS
OSHKOSH, WISCONSIN
AECOM
558 North Main Street
Oshkosh, WI 54901
aecom.com
August 16, 2021
AECOM Proposal No.
O P P-1139426
Proposal for Environmental Services During Geotechnical Subsurface Exploration Project for the 2022 Capital
Improvement Projects in Oshkosh, Wisconsin
Dear Mr. Rabe,
AECOM Technical Services, Inc. (AECOM) is pleased to submit this proposal to provide environmental services
during geotechnical subsurface exploration related to the City of Oshkosh (City) 2022 Capital Improvement Program.
This proposal provides a scope of work anticipated to be in compliance with the City's Environmental Services
Program.
Project Understanding
The intent of the Environmental Services Program is to identify subsurface environmental impacts and pre -plan soil
and groundwater management prior to awarding the construction projects. This approach of preplanning for
management of impacted material reduces or eliminates future liability, reduces management costs and/or
reduces/eliminates construction change orders resulting from unanticipated landfill disposal charges, soil and
groundwater management, and lost time during construction. If a utility contractor is delayed during a project, it can
cost the City $1,500 or more per hour of delay. Identification of subsurface -impacted soil and groundwater,
determining the recommended management practice, and preparing the landfill disposal application including
laboratory analysis typically takes approximately 2-3 weeks to complete. If these conditions are not anticipated, the
resulting delay impacts the completion schedule of the project and increases associated costs significantly.
Therefore, the identification and preplanning for management of impacted soil and groundwater is extremely important
in the overall effort to manage construction costs. Please note the ability to identify soil and groundwater impacts is
limited by available records, site and area knowledge, and results of the Geotechnical Exploration and associated
Environmental records searches. Retaining a consultant that has significant experience in the City is critical in
contributing to the success of this program.
AECOM will provide experienced environmental staff from our Oshkosh office that have worked on these types of
projects in prior years. AECOM has maintained a strong and growing office in Oshkosh, Wisconsin since 1976.
AECOM is proud to have served the City on multiple fronts over the past 42 years. The Oshkosh office is currently
comprised of 15 full time -staff that provide construction management, civil engineering, geotechnical engineering,
environmental engineering and environmental compliance services. Several members of our team grew up in the
area and still reside within the City of Oshkosh.
AECOM has extensive environmental experience in and around the City. Our experience will be utilized as follows in
an effort to cost effectively deal with environmental issues:
• Identify previously -investigated environmental subsurface impacts that have been encountered near the areas of
concern. By use of this information, AECOM will be able to provide recommendations for material management
that are consistent with past practices in these locations. These recommendations will likely be based on
documentation, information, and disposal profiles prepared for other projects. Examples are urban fill, railroad
ties, trolley lines, wood chip / debris, demolition debris, and petroleum and solvent impacts to the subsurface.
• Urban fill is primarily encountered along the Fox River, its tributaries, and Lake Winnebago and Lake Butte des
Morts. This material is the result of filling low areas with a mixture of soil, wood chips, foundry sand, paper
sludge, and demolition debris. The material is considered solid waste by the Wisconsin Department of Natural
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Resources (WDNR). AECOM has worked within multiple areas containing this material and have utilized this
data and previously -approved landfill acceptance documents to facilitate proper management. This information
will be utilized to avoid duplicating previously -completed laboratory testing for profiling for landfill disposal.
• AECOM has a very good working relationship with the WDNR. We work closely with the WDNR to share
information of previously- and/or newly -identified subsurface impacts and proper management in compliance
with Wisconsin Administrative Code NR 700. This relationship has resulted in cost savings to the City as our
approach for material management and documentation takes into consideration our extensive experience and
knowledge of the WDNR expectations regarding these areas of concern. Additional site work has been avoided
which would have delayed construction projects or required removal and replacement of new pavement and
utilities. A recent example is the Court Street coal tar issue encountered during the 2018 construction season.
This work will be conducted in general compliance with the City of Oshkosh Environmental Services Program. We
understand that the Environmental Records Review portion of the program will be completed by others and the
information will be available by October 1, 2021.
The anticipated streets or projects were based on the Preliminary 2022 Capital Improvement Program (CIP).
Specifically, the streets or projects requested for this scope of work include:
• Algoma Boulevard (Wisconsin Street to Congress Avenue)
• Bowen Street (East Murdock Avenue to Anchorage Court)
• East 9th Avenue (South Main Street to Pioneer Drive)
• Oregon Street (West Waukau Avenue to West 35th Avenue)
• Rosalia Street (Washington Avenue to Ceape Avenue)
• Wisconsin Street (West New York Avenue to West Bent Avenue)
• East Lincoln Avenue (North Main Street to Railroad Tracks)
• Vine Avenue (Algoma Boulevard to High Street)
• 300 East Parking Lot (17 Washington Avenue)
• Quarry Park Parking Lot
• Red Arrow Parking Lot
• Miscellaneous Additional Streets or Projects — To Be Determined
Scope of Services
AECOM will provide environmental services in accordance with the Environmental Services Program (Geotechnical
Exploration Portion Only) developed by the City of Oshkosh and will include the following tasks:
1. AECOM will review the results of the Environmental Records Review and compare the recommended soil boring
number and location to AECOM's knowledge of the area and/or previous projects. Please note these review
services of the Environmental Records Review will be provided at no charge. Once the review is complete,
AECOM will provide a summary of recommended changes, if any, to the drilling program. In addition, AECOM
will order laboratory sampling kits that are anticipated to be required to complete laboratory testing in compliance
with Waste Management's Landfill Acceptance Profile Criteria. It is important to have the sample kits ready to
use as there are critical time constraints on the sampling and preserving of the laboratory samples.
2. AECOM will attend a preconstruction conference with the selected geotechnical driller to provide a "quick
reference guide" that discusses potential environmental impacts that may be encountered during drilling,
communication plan, sample collection, and environmental screening. We anticipate attending one (1) meeting
with associated required documents. Project management fees are also included in this task.
3. AECOM will provide environmental documentation during the geotechnical drilling, including field screening of
the split soil samples collected by the geotechnical driller, review the draft geotechnical boring logs, and prepare,
if necessary, laboratory analytical samples required for landfilling profile acceptance. It is critical that the
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tCOM
samples are screened and sampled for laboratory analysis on a daily basis to be in compliance with analytical
sampling protocol. We anticipate completing four (4) landfill acceptance profiles for purposes of this proposal
based on previous experience. This task includes subcontracting cost budget for Pace Analytical Services LLC.
Please note the final amount of landfill profiles and laboratory analysis will be based on encountered impacts.
4. AECOM will prepare a "Soil and Groundwater Management Plan" for each construction project prior to bidding.
This allows the "street by street' analysis to be combined Into a single report for inclusion in the Construction
Bidding Documents. The plan will include a map of anticipated locations of impacted soils and groundwater. In
addition, it will include a landfill disposal profile and a sanitary discharge permit for impacted groundwater
disposal for each identified subsurface impacted area. We anticipate completing four (4) plans for the purposes
of this proposal.
5. For Part Time Services, AECOM will visit the geotechnical driller up to two times per day (total of up to 4 hours
per day) to pick up split soil samples and review the draft geotechnical boring logs. Full-time oversight will be
provided as needed during geotechnical drilling operations occurring in areas identified as having potential
environmental impacts.
6. For Full Time Services, AECOM will be on -site up to 8 hours per day with the geotechnical driller to pick up split
soil samples, review the draft geotechnical boring Togs field screen the samples, collect laboratory analytical
samples and provide recommendations on additional drilling locations if necessary.
Budget
The services provided will be performed in accordance with approved 2021 Fee Schedule and the conditions of the
2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an
integral part of our agreement for professional services. AECOM will not exceed the below estimate without your
authorization and approval. A cover letter will be included with all invoices with a breakdown cost per street which will
be matched to respective budget for City tracking purposes. The estimated costs are presented below.
Task
Task 1 — Review of Environmental Records
Budget
$0
Task 2 — Preconstruction Meeting / Project Management
$3,500
Task 3 — Environmental Documentation
(Part Time=$500/day including expenses, Full Time = $1,150/day including expenses)
Street Estimated Drilling Days
$15,500
Algoma Boulevard
1 day (Part Time) $500
Bowen Street
1 day (Part Time) $500
East 9th Avenue
1 day (Full Time) $1,150
Oregon Street
2 days (Full Time) $2,300
Rosalia Street
0.5 day (Part Time) $250
Wisconsin Street
1 day (Part Time) $500
East Lincoln Avenue
0.5 day (Part Time) $250
Vine Avenue
0.5 day (Part Time) $250
300 East Parking Lot
1 day (Part Time) $500
Quarry Park Parking Lot
1 day (Full Time) $1,150
Red Arrow Parking Lot
1 day (Full Time) $1,150
Additional Streets
4 days (Part Time) $2,000
Subcontract Laboratory Services (4 WM Profiles)
$5,000
Task 4
Soil and Groundwater Management Plans (4 plans / $2,500 per plan)
TOTAL ESTIMATED FEES
$10,000
$29,000
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To initiate this work, please sign the attached Authorization to Proceed and email a copy to Andrew.Mott@aecom.com.
We look forward to working with you and providing assistance with this project.
If you have any questions or need clarification on the estimated costs, please call Andrew Mott at 920-379-6024.
Yours sincerely,
AECOM Technical Services, Inc.
?c-N
CeI D an
Prociect Scientist
Kevin L Brehm, PE
Associate Vice President
enclosure: Authorization
Andrew Mott
Senior Project Manager
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AECOM
Authorization
August 16, 2021
I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this
agreement.
I hereby authorize AECOM to proceed with the scope of work for the Environmental Services during Geotechnical
S ubsurface Exploration Project for the 2022 Capital Improvement Projects in Oshkosh, Wisconsin as described in
AECOM's proposal number OPP-1139426, dated August 16, 2021, with a budget authorization of $29,000 under the
general terms and conditions specified in the proposal.
S ignature Date
Mark A Rohloff
Print Name
City Manager
Title/Organization
S ignature
Pamela R. Ubrig
Print Name
City Clerk
Title/Organization
Signature
Lynn A Lorenson
Print Name
City Attorney
Title/Organization
Signature
Russ Van Gompel
Print Name
Director of Finance
Title/Organization
Date
Date
Date
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