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HomeMy WebLinkAboutMay Storm Water Utility Board Minutes 05-20-2021 May Storm Water Utility Board Minutes 05-20-2021_v2 Page 1 of 3 STORM WATER UTILITY APPEALS BOARD Minutes May 20, 2021 7:30 am (Via Webex) Present: John Kiefer, Paul Janty, Kyle Clark, Maureen Muldoon Absent: Also Present: Justin Gierach, Engineering Division Manager / City Engineer; Dan Gabrilska, Civil Engineering Supervisor; Mike Wegner, Brown and Caldwell I. Call to Order. A. Mr. Kiefer called the meeting to order at 7:30 am. II. Approval of April 15, 2021 Meeting Minutes A. Motion to approve April 15, 2021 minutes. (Mr. Clark / Mr. Kiefer). Approved 4-0. III. Recognition of Paul Janty for his service to the Board (Justin Gierach). A. Mr. Janty requested that Item IV in the agenda be moved ahead of this item due to Ms. Muldoon’s longer tenure of service. B. Mr. Gierach thanked Mr. Janty for his long tenure and service on the committee, which began in September, 2008. Mr. Gierach acknowledged Mr. Janty’s input on fiscal items and stated that this input was welcomed by staff and he was positive about working through any issues encountered. IV. Recognition of Maureen Muldoon for her service to the Board (Justin Gierach). A. Mr. Gierach thanked Ms. Muldoon for her tenure of service which began in October 2003. He thanked her for sharing her technical knowledge and insight on various stormwater matters and wished that she could have continued to serve on the board. Following the recognition of Mr. Janty and Ms. Muldoon it was discussed that this is the last meeting for both individuals. Their three-year board appointment terms end May 31, 2021 and they are not seeking renewal for new terms. Mr. Gierach indicated that two new members were appointed at the last Common Council meeting by the Mayor, and their appointments will take effect on June 1st, 2021. Mr. Gabrilska said the new members are Cheryl Hentz, and Kristopher Ulrich. There is still one vacancy on the board. Mr. Clark and Mr. Kiefer both thanked Mr. Janty and Ms. Muldoon for their service and wished them the best in future endeavors. V. Discussion of virtual vs. in-person meetings going forward. A. Mr. Gierach stated that the Common Council is allowing boards and commissions to decide between virtual or in-person meetings at the present time. The current options are to have either virtual or in- person meetings, hybrid meetings will not be allowed. It was noted that the duration for which there is the ability to have virtual meetings is unknown at this time and subject to change by the Common Council. B. Mr. Kiefer indicated his preference is for virtual meetings to continue through the summer, but he would like to hear opinions of other committee members, including new members prior to finalizing format. C. Mr. Clark supported continuing virtual meetings as well, and also would like input of new members. He prefers virtual meetings, but understands the switch to in-person when it occurs May Storm Water Utility Board Minutes 05-20-2021_v2 Page 2 of 3 D. Mr. Janty stated he is a member of a different county board that will continue to meet virtually through Labor Day. The meetings are recorded and made available to the public. E. Mr. Gierach said that given this input, staff would schedule the June meeting as a virtual meeting and discuss the topic at future meetings when new members join the committee and/or additional direction is provided by the Common Council. VI. Program and Project Updates (J. Gierach and D. Gabrilska). A. 20-02 Southwest Industrial Park 1. Mr. Gabrilska said that currently the contractor is excavating for the new Transit Drive. The contractor will start placement of concrete in early June. B. 20-15 Mini Storm #2 1. Mr. Gabrilska stated all laterals are for this project are installed and restoration is complete. 2. The only remaining item is the Ceape Avenue Parking lot storm sewer extension. Signed easements are in place and work is ready to commence. However, the work will be delayed due to summer events at the Leach Amphitheater. The delay will avoid disruption to traffic and parking for events. The storm sewer work is scheduled for September. C. 21-03 Oregon Street and Fond du Lac Road Sanitary Sewer Interceptor 1. Mr. Gabrilska said the contractor for this project is working on sanitary sewer and is about to Gibson Road. The crossing under the railroad tracks is complete. The road is closed to traffic and will remain closed through summer. The project schedule has experienced some delay due to high rock elevations and challenges with blasting and rock removal. D. 21-04 W. 9th Avenue Reconstruction 1. Mr. Gabrilska explained that the sanitary sewer work is close to complete between Pheasant Creek Drive and Oakwood Road. There is some sanitary lateral work remaining. 2. The contractor will then start working on watermain improvements. This project is not a full replacement of the watermain. There is relocation to move valves and avoid storm sewer inlets conflicts. E. 21-05 Ceape Avenue Reconstruction 1. Mr. Gabrilska said sanitary sewer work is almost complete and the contractor will start on water main in the next week. F. 21-20 Mini Storm Contract 1. Mr. Gabrilska summarized that this is a large Mini Storm project. There are lots of laterals that will be installed on Graeber Street and this is a big portion of the project. 2. Work is scheduled to start in July/August based on contractor’s schedule they have provided. Work will be completed by the end of the year. G. Parkway Basin 1. Mr. Gierach indicated that this is a project that is currently funded but is not completed. He said that the City has started land acquisition process for acquisition of land from the railroad and for a residential property at 616 Grand Street. The acquisition process began by going through the Plan Commission last week and will go to Common Council next week. After approval staff will work with an acquisition specialist for 616 Grand Street and will work directly with the railroad. 2. Mr. Kiefer asked if 616 Grand is a rental unit. Mr. Gierach indicated that it is. Mr. Kiefer asked if it was an amicable acquisition. Mr. Gierach said the eminent domain process would be used. He has been in contact with the property owner and based on initial discussions the owner doesn’t have concern and understands the need for the project. The owner was concerned about the needs of the tenants who currently occupy the property. Mr. Gierach indicated that the eminent domain process would ensure the tenant needs would be met. 3. Mr. Kiefer stated that he understood there was some hesitation on the Plan Commission regarding the need to acquire a private property for Parkway Basin. Mr. Gierach said the City investigated using a vacant parcel north of pond instead of acquiring a structure. However, this option wasn’t feasible due to the elevations needed for the emergency overflow from the pond. May Storm Water Utility Board Minutes 05-20-2021_v2 Page 3 of 3 4. Mr. Kiefer asked about the schedule for reconstruction of Grand Street. Mr. Gierach said it would occur the year following pond construction. H. Westowne Basin 1. Mr. Gierach said this project also required land acquisition from the current Shell gas station on Westowne Avenue. The acquisition is following the same schedule as the Parkway Basin and an acquisition specialist will also be utilized for this project. 2. This project started in late 2015/early2016 and acquisition went through Plan Commission and Common Council in 2016. Based on staff turn-over and Plan Commission turn-over staff chose to go through the commission again. 3. Mr. Kiefer indicated he was happy the project went through plan commission again. 4. Justin indicated there was some question about whether acquisition for this project needed to go to Plan Commission and their legal department indicated they didn’t need to go through this process, however with staff change and commission change, staff thought it was a good idea. 5. Mr. Clark asked about the start dates for both projects. Mr. Gierach said they have both followed roughly the same timeframe. The City reconstructed Parkway Avenue in 2015 and at that time was when the pond project was fully developed. The study supporting the project was done prior to this. VII. Review Discussion of Future Meeting Agenda Items. A. 2022 Budget (summer topic) 1. Mr. Gierach said staff is in final stages of preparing budget. It will then be reviewed by department heads and the City manager. Topic would likely fit for mid to late summer. B. Review public information through Oshkosh Media Department C. NEWSC News D. 2022 CIP E. Mr. Clark asked about meeting with the City attorney as was identified at the last meeting. Mr. Gierach said it could be a future topic, but the City is still very early in process of figuring out/gathering information as part of the Citywide SWMP that would be needed for this discussion. The topic would likely be longer term agenda item. F. Mr. Kiefer stated that the committee would need new vice-chair, as the current vice-chair is Mr. Janty. This should be added as a topic for the next meeting. 1. Mr. Clark indicated he would be willing to be serve as vice-chair for the committee. VIII. Adjournment. Motion to adjourn: Mr. Clark/ Mr. Janty (Approved 4-0). Adjournment at 7:56 am. Respectfully Submitted Dan Gabrilska; Civil Engineering Supervisor