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HomeMy WebLinkAbout7-20-21 Full Agenda TO: Downtown Oshkosh Business Improvement District Board FROM: Megan Lang, Chair DATE: July 13, 2021 PLEASE BE ADVISED that the Downtown Oshkosh Business Improvement District Board will hold a regular meeting at 8:00 AM, Tuesday, July 20th, 2021 in Rooms 406 and 404 at City Hall, 215 Church Ave, Oshkosh, WI to consider the following agenda: AGENDA I. Call to Order II. Approve Minutes of the June 15, 2021 Meeting III. Approve July, 2021 Monthly Financial Report IV. Policing/Traffic/Parking/Enforcement Issues a. Oshkosh Police Dept Update b. Farmer’s Market Rules c. N. Main Street traffic V. Approve Retention Fund Grant for the amount of $1,000.00 to Caramel Crisp and Café LLC, 200 City Center D, 101 Commerce Street (Caramel Crisp Corner) VI. Approve BID Mural Grant application for the amount of $1,000.00 to Emma Daisy Gertel for a mural at 438 N. Main Street VII. CVB Roger Brooks presentation updates VIII. Recommended projects for American Rescue Plan Act (ARPA) funding IX. Seagull Wrap Up X. Scooters in Downtown XI. 2021 Holiday Season Campaign and Events XII. BID Manager and BID Committee Reports a. Events b. MemberCO c. Beautification d. Marketing & Communications XIII. Other Business (Must address items not listed on the BID Board meeting agenda) XIV. Identification of Agenda Items for the August 17th, 2021 Meeting XV. Adjournment IF YOU CANNOT ATTEND THIS MEETING, PLEASE CALL THE PLANNING SERVICES DIVISION AT 236-5059. Downtown Oshkosh BID Board Minutes June 15, 2021 Present: Marlo Ambas, James Evans, Sandra Prunty, James Stapel, Jill Anderson, Chanda Anderson, David Krumplitsch, Barb Nelson, Megan Lang, Carrie Olson, Autumn Urban and Derek Mulloy Excused: Aaron Armstrong, David Krumplitsch, Kris Larson Staff: Jessica Meidl – BID Manager, Kelly Nieforth – Economic Development Services Manager, Sean Fitzgerald – Economic Development Specialist Others: Amy Albright – Executive Director, Oshkosh Convention and Visitors Bureau, Michael Cooney – Oshkosh Farmers Market, Rob Kleman – Senior Vice President, Oshkosh Chamber of Commerce, Sgt. Kari Pettit, Andy Ratchman I. Call to Order Chairperson Lang called the meeting to order at 8:03 a.m. A quorum was declared present. II. Approve Minutes of the May 18, 2021 Meeting Evans moved to approve the minutes of the May 18, 2021 meeting, second by Prunty. Motion passed unanimously. III. Policing/Traffic/Parking/Enforcement Issues Sgt. Pettit discussed policing and traffic issues and noted six of the pedestrian crosswalk signs have been struck and damaged by vehicles this year. Lang inquired about the possibility of obtaining a grant to acquire several replacement crosswalk signs for the downtown area. IV. Approve June 2021 Monthly Financial Report BID Manager Meidl discussed the financial report as presented in the packet. Stapel moved to approve accepting the financial report, second by Prunty. Motion passed unanimously. V. CVB Roger Brooks Update Kelly Nieforth gave a report of the Roger Brooks presentation to the Oshkosh Area Convention & Visitors Bureau on June 1. CVB Executive Director Amy Albright provided an expanded summary of the presentation. Committee members had a conversation about blade signs and how they might be implemented for storefronts downtown. Lang set a goal of having blade signs up by the winter holiday season. Chanda Anderson asked about variances for the 8-foot clearance for awnings over storefronts. VI. American Rescue Plan Act Funding Nieforth gave a report on American Rescue Plan Act funds the city will appropriate, which are expected to be about $20 million. Lang suggested ideas for possibly using these funds for the creation of a downtown plaza. She suggested the BID submit an application to the city requesting funds for general expenses in the downtown area. VII. Holiday Parade Meidl indicated planning efforts for the holiday parade on November 18 are underway. VIII. Seagull Update as of 5/5/21 Prunty reported on the efforts of the seagull consultant retained by the BID and his efforts to mitigate the population of the birds in the downtown. The most substantial concern has been on the roof of the former Kline’s building on the 200 Block of North Main Street. IX. Traffic Calming Signage Nieforth reported new pedestrian crosswalk signs cost between $300 to $500 each, depending upon the particular signs. She indicated city staff could evaluate other traffic calming measures along Main Street through the downtown. Lang recommended purchasing some signs to use yet this summer. Anderson asked about installing pedestrian crosswalks with flashing lights in the downtown. Nieforth said she would ask the traffic department to conduct painting and striping in the downtown. X. BID Manager and BID Committee Reports  Events  MemberCO  Beautification  Marketing & Communications Meidl provided her management and committee report and offered an update of her activities in the office during the past month. She noted concerns about the ability for some of the annual events slated for later this year to be successful without getting more volunteers to plan and staff these events. She applied for two grants to help fund the mural project in the BID, and she is also working on designing banners for use in 2022. Meidl indicated she hasn’t had time to focus on the marketing and communications committee, and asked members of the committee for assistance keeping tabs on its program of work. She said she’s also working on the design for the downtown directory, and is also working to submit an application for the WEDC’s Main Street program later this coming fall. XI. Other Business (Items not listed on the BID Board meeting agenda) Nieforth noted two items of other business. She introduced Sean Fitzgerald as new city staff who may be working with the bid. She also noted the city planning department received a request from a business owner in the downtown area looking to raise chickens at their property. She wanted the BID board to be able to provide feedback on the request and its potential impact downtown. Carrie Olson indicated she was the business owner who made the request. She explained she owns a mixed-use commercial property on the 500 Block of North Main Street and lives in the upper residential unit. The building has a unique green space at its rear which could support a chicken coop. She’s looking for similar consideration as other city residents living in residential zoned areas. BID members were advised they could share any concerns with Nieforth outside of the meeting. XII. Identification of Agenda Items for the July 20, 2021 Meeting No specific items of note were identified as agenda items for the July 20, 2021 meeting. XIII. Adjournment Motion to adjourn by Evans at 9:29 a.m., second by Olson. Motion carried unanimously. Respectfully Submitted, Kelly Nieforth Economic Development Division Economic Development Services Manager Description Expenditure Leadership Oshkosh Convention and Visitor's Bureau CVB Contract June 4,391.56$ Reimbursements: Website Maintenance/Office Supplies Canva - Credit Card Reimbursement 12.95$ PayPal - Credit Card Reimbursement 80.00$ D&K Rentals - July Rent 110.00$ Reimbursements: Recruitment/Retention/Video Grants Recruitment/Retention Grant Program Reimbursements: Video Grant Program Events Waterfest Live at Lunch unWINEd-Wine Walk Farmers Market Reimbursements: Holiday Parade Reimbursements: Gallery Walk Other Events Advertising Houck Transit Advertising 5/27-6/27 400.00$ WOSH 1490 Memorial Day Week 2021 250.00$ Oshkosh Herald - Star Wars Celebration 318.00$ Jim Koepnick Photography LLC - First Friday Photos 205.00$ Jennifer L Kalchik - Blog Post - Loding Options Downtown Oshkosh 25.00$ Houck Transit Advertising - 6/27-7/27 400.00$ Reimbursements: Gift Card Program Marketing Consortium Membership Donations Sandra Prunty (35.00)$ Add'l Activities/Marketg Materials Holiday Chalk Walk City of Oshkosh Chalk Walk Sponsorship (125.00)$ Donation: Beautification Contracted Services The Grounds Guys Monthly Maintenance Contract - 69061 1,650.00$ Holiday Reimbursements: Planter and Bumpout Maintenance The Grounds Guys - Planting Flower Pots & Bump Outs 8,420.00$ Lakefly Sponsorship Seagull Mitigation Project Parking Parking Study Implementation Reimbursements: Storage Unit Reserves / Capital Improvements Reimbursements: Total 16,102.51$ 2021 Business Improvement District June 8, 2021 through July 9, 2021 2021 Assessment 140,610.00 2020 Carry over 76,412.21 2020 Encumberance 1,000.00 TOTAL AVAILABLE 218,022.21 Funds Allocated 217,022.21 Balance Available 1,000.00 2021 Encumbered Allocation Expenditures Receipt Transferred Balance Balance Leadership Oshkosh Convention and Visitor's Bureau 70,000.00$ 27,803.11 0.00 0.00 0.00 42,196.89 Website Maintenance/Office Supplies 4,000.00$ 2,670.40 0.00 0.00 0.00 1,329.60 Recruitment/Retention Grant Program -$ 1,000.00 0.00 10,000.00 1,000.00 8,000.00 Events Waterfest 2,000.00$ 2,000.00 0.00 0.00 0.00 0.00 Live at Lunch 500.00$ 0.00 0.00 0.00 0.00 500.00 unWINEd-Wine Walk 750.00$ 0.00 0.00 0.00 0.00 750.00 Holiday Parade 750.00$ 711.00 175.00 0.00 0.00 214.00 Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00 Other Events 2,500.00$ 706.91 0.00 0.00 0.00 1,793.09 Advertising -$ 6,242.46 925.00 15,000.00 0.00 9,682.54 Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00 Marketing Consortium Membership Donations -$ 468.21 520.00 0.00 0.00 51.79 Additional Activities & Marketing Materials 850.00$ 0.00 0.00 0.00 0.00 850.00 Holiday 2,000.00$ 0.00 0.00 0.00 0.00 2,000.00 Chalk Walk 150.00$ 0.00 125.00 0.00 0.00 275.00 Beautification Contracted Services 25,000.00$ 10,400.00 0.00 0.00 0.00 14,600.00 Holiday 8,500.00$ 0.00 0.00 0.00 0.00 8,500.00 Planter and Bumpout Maintenance 13,950.00$ 0.00 0.00 3,050.00 0.00 17,000.00 Seagull Mitigation Project 3,000.00$ 8,420.00 0.00 0.00 0.00 (5,420.00) Parking -$ 0.00 0.00 15,000.00 0.00 15,000.00 Storage Unit 660.00$ 605.00 0.00 0.00 0.00 55.00 Reserves / Capital Improvements 76,412.21$ 0.00 0.00 43,050.00 0.00 119,462.21 TOTAL OPERATING BUDGET 217,022.21$ 61,027.09$ 1,745.00$ 86,100.00$ 1,000.00$ 242,840.12 Postings through July 9, 2021 Downtown Oshkosh Business Improvement District - 2021 Operating Plan BID Manager Report July 2021 Priorities for the Month:  Post on social media 5+ times per week  Continue email template to be sent out on a monthly basis to property/business owners  Change message on interchangeable sign  Continuous website updates  Participate in biweekly Community Partner Update with Oshkosh community leaders  Attend monthly Chamber EDAC meetings and give monthly BID update  Meet with Rob Kleman from the Chamber and Tricia Rathermal from GOEDC once per month for downtown opportunity update  Reconcile gift card account and BID invoices every Friday  Develop and send the monthly newsletter (I send these as I feel they are needed)  Create monthly Oshkosh Herald and Houck bus ads  Monthly ads and interview with Bob Burnell  Put on First Friday event every First Friday of each month (June First Friday also had Jazz in the Square)  Contract 1-2 blogs per month with blogger (on hold) Committee Reports: MemberCO o Put together the monthly agenda o Sent out prior minutes and agenda o Attended monthly meeting Beautification/Retention Grant/Mural Grant o Beautification o Mural Project  Approved for $7500 CVB Tourism Grant  Approved for $5000 OACF Arts Grant  Doe House Artist in Residence Program o 2022 banner design and sponsorships o Electrical box wraps: Status update (Kelly) o ADA Compliance – FDA/City Ordinance update (Kelly/Sean) o Retention Grant o Caramel Crisp signage: $1000.00 o Recruitment Grant o No pending applications o Mural Grant o 440 N Main Street – Emma Daisy Gertel Marketing & Communications  No update Events  No update Other Highlights/Projects  Chalk Walk – August 7th o Create posters, ordered necessary supplies, set up registration, etc.  Planned July First Friday o August First Friday: Oshkosh Creates o September First Friday: Titantown  New downtown banners, designing with Quill Creative o October First Friday: Into the Night  Downtown Guide  Update kiosk in Opera House Square  Create new newsletter templates  Lunch Bucks – every Friday June-September  OCVB rebranding and destination assessment committee  Submitted ARPA Proposal 7/9 for Plaza Project  Main Street Communities application for Fall membership with Kelly and Jeff  Wine Walk  Oshkosh Into the Night committee  Downtown Holidays update o Sponsorships o Send out applications o Begin general planning  Joined Propel and actively attend 2+ events per month