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Home My WebLink AboutContractor Agreement Dry Cleaning and Laundry Services - Stannard Cleaners Inc. City ORIGINAL l 4031 of Oshkosh RECEIVED .° .. CONTRACTOR AGREEMENT: JUN 2 3 2021 DRY CLEANING AND LAUNDRY SERVICES CITY OF OSHKOSH POLICE DEPARTMENjy CLERK'S OFFICE THIS AGREEMENT,made on the 26th day of MAY,2021,by and between the CITY OF OSHKOSH,party of the first part, hereinafter referred to as CITY, and STANNARD CLEANERS INC, 653 N MAIN STREET,OSHKOSH WI 54901 hereinafter referred to as the CONTRACTOR, WITNESSETH: That the City and the Contractor, for the consideration hereinafter named, enter into the following agreement. The Contractor's proposal is attached hereto and reflects the agreement of the parties except where it conflicts with this agreement, in which case this agreement shall prevail. ARTICLE I. COMPONENT PARTS OF THE CONTRACT This contract consists of the following component parts, all of which are as fully a part of this contract as if herein set out verbatim, or if not attached, as if hereto attached: A. This Instrument B. Proposal Solicitation C. Contractor's Bid Proposal Form dated May 14, 2021 In the event that any provision in any of the above component parts of this contract conflicts with any provision in any other of the component parts, the provision in the component part first enumerated above shall govern over any other component part which follows it numerically except as may be otherwise specifically stated. ARTICLE II. PROJECT MANAGER A. Assignment of Project Manager. The Contractor shall assign the following individual to manage the project described in this contract: (JOE LEROY, STANNARD CLEANERS INC,PRESIDENT) B. Changes in Project Manager. The City shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The City shall be City Hall,215 Church Avenue P.O.Box 1130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us a provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE III. CITY REPRESENTATIVE The City shall assign the following individual to manage the project described in this contract: (MAINUE KHANG, OFFICE AMDIN MANAGER, CITY OF OSHKOSH POLICE DEPARTMENT) ARTICLE IV. SCOPE OF WORK The Contractor shall provide the services described in the City's (INVITATION FOR BID OR REQUEST FOR QUOTATION)for the Project titled"DRY CLEANING AND LAUNDRY SERVICES"dated MAY 4, 2021, and the contractor's bid form and materials attached as Exhibit A. If anything in the Bid Form conflicts with the Bid Specifications, the provisions in the Bid Specifications shall govern. The Contractor may provide additional products and/or services if such products/services are requested in writing by the Authorized Representative of the City. ARTICLE V. CITY RESPONSIBLITIES The City shall furnish,at the Contractor's request,such information as is needed by the Contractor to aid in the progress of the project, providing it is reasonably obtainable from City records. To prevent any unreasonable delay in the Contractor's work the City will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE VI. TIME OF COMPLETION The work to be performed under this contract shall be completed by no later than MAY 31,2024 OR: The work to be performed under this contract shall be completed within XX days of the purchase order issued for this project. Any changes to this completion date must be agreed upon by both parties in writing. ARTICLE VII. PAYMENT A. The Contract Sum. The City shall pay to the Contractor for the performance of the contract the sum of $126,269.79 adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto. B. Fee schedules shall be firm for the duration of this Agreement. i. Method of Payment. The Contractor shall submit itemized monthly statements for services. The City shall pay the Contractor within 30 calendar days after receipt of such statement. If any statement amount is disputed,the City may withhold payment of such amount and shall provide to Contractor a statement as to the reason(s) for withholding payment. ii. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE VIII. STANDARD PROVISIONS The CONSULTANT agrees in all hiring or employment made possible by or resulting from this agreement, there will not be any discrimination against any employee or applicant for employment because of race, color,religion, sex, sexual orientation, gender identity, or national origin. ARTICLE IX. CONTRACTOR TO HOLD CITY HARMLESS The Contractor covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims and demands of any kind or character whatsoever which may in any way be caused by or result from the intentional or negligent acts of the Contractor, his agents or assigns, his employees or his subcontractors related however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the City all sums including court costs, attorney fees and punitive damages which the City may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the City's written demand for indemnification or refund. ARTICLE X. INSURANCE The Contractor shall provide insurance for this project that includes the City of Oshkosh as an additional insured. The contractor's certificate of insurance for this project is attached as Exhibit B. ARTICLE XI. TERMINATION C. For Cause. If the Contractor shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the City shall have the right to terminate this Agreement by written notice to the Contractor. In this event, the Contractor shall be entitled to compensation for any satisfactory,usable work completed. D. For Convenience. The City may terminate this contract at any time by giving written notice to the Contractor no later than 10 calendar days before the termination date. If the City terminates under this paragraph, then the Contractor shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. • In the Presence of: CONTRACTOR/CON ULTANT By: 669 (WMV (Seal of Contractor if a Corporation) (Specify Title) By: %NAL m iv (Specify Title) CITY OF OSHKOSH By: Mark A. Rohloff, City Manager (Witness) (Ian And: (Witness) Pamela R.Ubrig, City Clerk APPROVED: I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. ttorne � City Comptroller COST PROPOSAL DRY CLEANING AND LAUNDRY SERVICES FOR POLICE OFFICERS—JUNE 1 2021—MAY 31,2024 We, the undersigned,propose to furnish the June 1, 2021—May 31, 2024 dry cleaning and/or laundry service for the Police Department of the City of Oshkosh, as per specifications,brought in and picked up, at the following prices: ITEMS PRICED EACH YEAR DRY CLEANING: Uniformed Personnel YEAR 1 YEAR 2 YEAR 3 Winter jacket(Blue uniform) Scotch Guard Process 7� (103 more or less) [o l / (D /Each Trousers uniformed (Honor Guard) f` (25 more or less) / ‘ / / / 7 /Each Uniform Jacket(Honor Guard) / (25 more or less) LD / ' / U /Each Sweaters(10 more or less) 3 l 3 go l .g 56'/Each Non-uniformed Personnel—NOTE: Non-uniformed shirts and trousers do not need to be dry cleaned unless the manufacture requires it. Top coats and/or overcoats required by Mfg. label (10 more or less) / / (o /Each Suit or sport coats required by Mfg. label 7 f�� (50 more or less) / / Y [Each Shirts-required by Mfg. label required by Mfg. label ` 96 0 (50 more or less) :/ / / / /Each 10 Trousers-required by Mfg.label (50 more or less) ,P 9C/ /Qr O / ZC/Each Sweaters-required by Mfg.label 5S (50 more or less) ; . / 7� / 95/Each ITEMS PRICED EACH YEAR LAUNDRY: Uniformed and Non-uniformed Personnel YEAR 1 YEAR 2 YEAR 3 Shirts(5525 more or less) Blue Long sleeve Aid / / /Each Shirts(5525 more or less) Blue Short sleeve 2'6 / a / vZ C/Each Trousers(Blue uniform) �� 3600 more or less) ` 'C / - ' / /Each Lightweight(Blue uniform jackets) 85 more or less) `'l lv ZS/ 6. Z C/Each Shirts(non-uniformed)Long sleeved go 0 500 more or less) / / � /Each Shirts (non-uniformed)Short sleeved �o 500 more or less) Z / 9° / 2 6-o/Each Trousers (non-uniformed) r 7‘ i p4 � /Each 500 more or less) / / This contract is to be for a term of years June 1,2021—May 31, 2024 e i Ultita- 4(ir 6 -1 it-?1 re and date of acknoWled ementof Signature g statement above TERMS: 4/K' % O days 11 *Atiftil LWAM 4/1. CUMW NAME OF COMPANY SUBMITTED BY: '� " WAL' v - "_P-09 NAME AND TITLE OF PERSON SUBMITTING BID 4- l`f,- ? 1 2021 ip 1 3 6 J tit 11 VYWAL J1 DATE ADDRESS (MA\ 61-loto CITY STA�TE ZIP / VyJ "l ' d 150 TELEPHONE NUMBER 12