HomeMy WebLinkAboutFebruary Minutes 02-18-2021
Storm Water Utility Board Minutes 02-18-2021 Page 1 of 3
STORM WATER UTILITY APPEALS BOARD Minutes
February 18, 2021
7:30 am (Via Webex)
Present: John Kiefer, Kyle Clark, Maureen Muldoon, Mike Norton
Absent: Paul Janty
Also Present: Justin Gierach, Engineering Division Manager / City Engineer; Dan Gabrilska, Civil
Engineering Supervisor; Mike Wegner, Brown and Caldwell
I. Call to Order.
A. Mr. Kiefer called the meeting to order at 7:33 am.
II. Approval of January 21, 2021 Meeting Minutes
A. Ms. Muldoon identified a revision to the January 21, 2021 meeting minutes. The sentence under II.
Approval of November 19, 2020 Meeting Minutes should be changed to read, “Motion to approve
November 19, 2020 minutes. (Mr. Clark / Ms. Muldoon). Approved 4-0.”
B. Motion to approve January 21, 2020 minutes as revised. (Mr. Clark / Mr. Norton). Approved 4-0.
III. Move March 18th meeting up one week to March 11th for 2020 MS4 Annual Report discussion and
recommendation for council approval.
A. Motion to move the March 18th meeting to March 11th to allow for discussion of the MS4 Annual
Report and recommendation for council approval (Mr. Clark / Mr. Norton). Approved 4-0.
IV. Discussion/acknowledgement of amended rules for Board Meetings due to Covid.
A. Mr. Clark summarized that the amended rules require social distancing and mask wearing, along with
allowing virtual meetings.
B. Mr. Gierach indicated that there was discussion at City department head meetings regarding the
policies and procedures. City staff wanted to provide the amended rules to board members.
Currently it is anticipated that virtual meetings will continue through April.
C. Ms. Muldoon asked if the virtual meeting policy was only for the duration of the Covid-19 pandemic.
Mr. Gierach indicated that virtual meetings would end when the Covid-19 pandemic ends as per
Common Council vote.
D. Ms. Muldoon, Mr. Kiefer, and Mr. Clark voiced support for allowing virtual meeting participation
past the end of the pandemic.
V. Program and Project Updates (J. Gierach and D. Gabrilska).
A. 20-02 Southwest Industrial Park
1. Project has completed initial clearing and grubbing.
2. Construction is currently on-hold until approximately March or April when weather allows.
B. 20-15 Mini Storm #2 (includes completion of storm sewer for 2019 Ceape Ave Parking Lot)
1. No work was completed since last meeting. Work is on-hold for the winter.
2. The City is continuing to work with WPS for an easement. The easement agreement is close to
being in finalized, which would allow construction of the outlet storm sewer from the Ceape Ave
parking lot.
C. 21-04 W. 9th Avenue design/bid
1. Dorner Construction was awarded the construction contract.
2. A pre-construction conference is being scheduled and construction is anticipated to start on April
12.
Storm Water Utility Board Minutes 02-18-2021 Page 2 of 3
3. The project will include reconstruction of 9th Avenue from Oakwood Road to Linden Oaks Road. It
includes installation of new storm sewer in this area and reconstruction of the storm sewer outfall
from Oakwood Road to Sawyer Creek.
4. Mr. Clark asked if the bids received were favorable. Mr. Gabrilska and Mr. Gierach indicated the
City received 6 to 8 bids and they were all competitive. Bid prices were lower than anticipated.
They believe that bidding the project early in the year helped in obtaining more bids and favorable
bid prices.
D. 21-05 Ceape Avenue Reconstruction
1. This project is currently out for bids and the City is anticipated heavy contractor interest.
2. The project includes paving and utilities from Lake Street to Bowen Street.
3. Lake Street paving and construction of the storm sewer outfall was completed previously. This
project will connect to that paving and outfall. It includes enlarged storm sewer and installation of
storm sewer laterals.
E. 21-20 Mini Storm Contract
1. Design is currently on-going. All requested storm sewer laterals that are currently on the request
list will be included as part of this contract.
2. Bidding is scheduled for April.
F. 21-03 Oregon Street and Fond du Lac Road Sanitary Sewer Interceptor
1. Bids were opened on Monday. The City received three bids and prices were favorable. Advance
Construction was the low bidder.
2. The project includes dewatering, bedrock, and adjacent utilities. Blasting will be needed for
removal of the rock and will require protection of the adjacent utilities.
3. Construction will likely last from Spring through Fall 2021.
4. Phasing of the construction is required. Oregon Street and Fond du Lac Road cannot be closed at
same time and the contractor will need to phase the work and paving of the project.
5. Mr. Clark asked if this was the last phase of the sanitary sewer work on Oregon Street. Mr.
Gabrilska stated that there are two more phases (schedule for construction in 2022 and 2023) that
extend to the south. The remaining phases will be primarily sanitary sewer installation and have
less ancillary work such as bridge replacement or storm sewer improvements.
G. Parkway Basin
1. Mr. Gierach has been in discussion with railroad staff regarding land acquisition.
2. The railroad has sent an initial purchase offer to the City. The City and AECOM are reviewing the
land acquisition boundaries to verify is matches the project design.
3. The project also includes the purchase of a home to allow for construction of an inlet sewer. The
land acquisition will run concurrently for the railroad and home.
4. Pending the land acquisition schedule, construction is scheduled for 2021. The home is currently a
rental property, and Covid protocols may add additional time to the land acquisition schedule.
5. Mr. Clark asked if this is the 1st home purchased for a stormwater project. Mr. Gierach indicated
that it was not. He was unsure of total number of home previously purchased. But there were
homes purchased for; the Glatz Creek relief sewer (1 or 2 homes), the Tipler Detention
Basin/Conveyance Project (1 or 2 homes), and the Baldwin detention basin.
6. Mr. Kiefer asked about where the project is located. Mr. Gierach said that the basin would be north
of Parkway Avenue and east of Grand Street. It will look very similar to Baldwin Detention Basin,
with a wall along the railroad tracks and it be a dry basin that is used as storage during larger
events.
VI. Review Discussion of Future Meeting Agenda Items.
A. Approval of 2020 MS4 Annual Report
1. Mr. Kiefer asked if the board would receive a copy of the report prior to the meeting. Mr. Gabrilska
said that they would receive a copy and it would also be posted on City website at same time.
There are new requirements this year and preparation of the report is taking more time. The IDDE
Storm Water Utility Board Minutes 02-18-2021 Page 3 of 3
report is being completed by OMNNI and should be received by the City prior to the end of the
month. This report will be included in the MS4 report. The target completion date for a draft of the
report is March 4th.
2. Mr. Kiefer asked about community outreach and how much was able to be accomplished due to
Covid. Mr. Gabrilska stated a large component of the City’s efforts were through NEWSC. There
were some individual residents who completed outreach projects themselves, such as cleaning inlets
because group projects couldn’t be done. The City also updated postings on website. It is likely
that challenges will continue with outreach into 2021.
B. Review public information through Oshkosh Media Department
C. 2020 IDDE Presentation by OMNNI
1. Mr. Gabrilska said that this topic is targeted for the April meeting.
D. NEWSC News
E. 2022 Budget (summer topic)
VII. Adjournment.
Motion to adjourn: Mr. Clark / Mr. Kiefer (Approved 4-0). Adjournment at 7:55 am.
Respectfully Submitted
Dan Gabrilska;
Civil Engineering Supervisor