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Home My WebLink AboutAmendment No. 1 Environmental Support Services 2020 AECOM I3q CI A=CO 558 North Main Street Oshkosh,WI,54901 aecom.com May 14,2020 • RECEIVED AECOM Project No. 60620543 MAY 2 U 2020 City Contract No. Mr.James Rabe, PE, CPESC Director of Public Works DEPT OF PUBLIC WORKS 2020-04 City of Oshkosh OSHKOSH, WISCONSIN 215 Church Avenue Oshkosh,WI 54901 Amendment No. 1 to Provide Environmental Support Services During the 2020 Calendar Year for the City of Oshkosh Department of Public Works Dear Mr. Rabe, AECOM Technical Services, Inc. (AECOM) is proposing an amendment to the agreement dated October 30,2019, OPP-830129, City of Oshkosh (City) Contract No.2020-04,to add additional budget to the 2020 Environmental Support Services Agreement.The additional budget is anticipated to be used to provide additional environmental services on City Contracts 20-05,20-07,and restore a contingency budget for unknown environmental issues that may be encountered on other City projects. The original budget will continue to be utilized on providing environmental services for City Contracts 20-04 and 20- 05. Contract 20-04 support services include attending a preconstruction meeting and being on call if impacted soil and/or groundwater is encountered. Contract 20-05 support services include preparing a Contaminated Groundwater Discharge Permit application from Remedial Action Operations General Permit WI-0046566-7. This permit is related to the discharge to the storm sewer of the anticipated groundwater that will be removed during the renovation of the West 28th Avenue Pump Station and associated utility improvements for Contract 20-05. The location of the project is within the Oshkosh Area TCE Advisory Zone. Therefore,during dewatering activities, impacted groundwater may be encountered and require remediation prior to discharge to the storm sewer. In addition,AECOM will provide water discharge monitoring required by the permit,Wisconsin Department of Natural Resources coordination,and subcontracting analytical laboratory services. This scope of services in Contract 20-05 is beyond the services provided on a yearly basis. Please note these services will be required for all future subsurface work in the TCE Advisory Zone. The zone generally extends from West 23rd Avenue to West 35th Avenue, North to South, and from Airport East Perimeter Road to U.S. Hwy 45, East to West. Project Background AECOM is providing environmental support during the construction of the City's 2020 Capital Improvement Program (CIP). These environmental support services include, but are not limited to, providing environmental services such as Phase I and II Environmental Site Assessments(ESA),site investigation/characterization (including waste), cleanups for street and public utility improvement, storm water watershed design/improvement,facility construction/improvement, and release response/cleanups. The original contract budget was prepared prior to completing the 2020 CIP Street Phase I Environmental Site Assessments and the 2020 Geotechnical Subsurface Investigations. The original budget was based on average expenditures of previous years'projects. This amendment is proposed to provide a budget increase to cover additional environmental services that may be required in 2020. We anticipate amending the scope of services for Contract 20-05 as the project proceeds and providing services on Contract 20-07. In addition,we are proposing to add a contingency budget for unanticipated projects. RECEIVED JUN 3 0 2020 CITY CLERK'S OFFICE K:\Projects\60620543_2020 Environmental Support1100-Contract160620543_Contract Amendment No. 1.docx 1/5 AECOM Environmental Services These environmental support services include, but are not limited to, providing environmental services such as Phase I and II Environmental Site Assessments(ESA), site investigation/characterization (including waste),cleanups for street and public utility improvement, storm water watershed design/improvement, facility construction/improvement, and release response/cleanups. This amendment also is intended to provide field documentation services related to results of the 2020 CIP Environmental Records Review and Geotechnical Drilling Environmental Support work previously completed. AECOM will provide environmental services in accordance with the'Environmental Services Program(Pre- Construction Screening and Construction Monitoring)'developed by the City and will include the following tasks: • Attend Project Meetings as necessary • Respond to questions and field observations as requested • Development of work plans and contaminated material management plans • Documentation for management of contaminated soil and groundwater during construction activities • Prepare off-site treatment and disposal applications and assist in obtaining required approvals • Prepare Sanitary Discharge Permit applications for disposal of impacted water and assist in obtaining required approvals • Prepare Project Summary reports Additional Proposed Budget Based upon the above scope of services, and as discussed with the City,the estimated budget amendment to provide additional environmental support services for City of Oshkosh CY2020 projects is an additional$90,000. This amendment is intended to add additional budget to the general master services account project agreement for environmental support services to the City, under which services will be authorized and invoiced on a task by task basis. For each project/task request for environmental support,AECOM will complete a Project AuthorizationP'Work Order" Form containing the scope of work and estimated costs, and submit for approval to Mike Blank or other appropriate personnel in the City. Upon receipt of the authorized Work Order,AECOM will set up a task under this authorized AECOM project agreement. This AECOM project agreement will be considered complete when all the work and deliverables for the authorized Work Orders in CY2020 have been completed and submitted. Costs will be tracked per billing accounts provided by City staff to facilitate tracking charges to the correct account. If services to be provided under this amendment require the agents, employees, or contractors of AECOM to enter onto the Project site, Client shall provide right-of-access to the site to AECOM, its employees, agents, and contractors,to conduct the planned field observations or services. The services described in this amendment will be provided on a time and materials basis. As with all our agreements,AECOM will only bill for actual time incurred. We reserve the right to request changes in budgets if the scope of work varies from our project assumptions. This includes increases as well as decreases in our budget. The services provided will be performed in accordance with the approved Fee Schedule and conditions of the General Conditions of Service—City of Oshkosh,April 2009,which are expressly incorporated into,and are an integral part of, our agreement for professional services. As you are aware,the world is experiencing a pandemic as it relates to the coronavirus COVID-19("Coronavirus"). This health emergency has the potential of impacting multiple facets of each project/task request including,without limitation, labor, personnel, manufacturing, equipment, materials,transportation, and related supply chains; all of which have the potential to adversely impact the critical path of each project/task request schedule.These potential, unusual,and unavoidable delays are outside of the control of AECOM and cannot be anticipated or determined in advance. AECOM will exercise reasonable care to mitigate the potential impact of the Coronavirus to the extent K:\Projects\60620543_2020 Environmental Support1100-Contract\60620543_Contract Amendment No.1.docx 2/5 AECOM within AECOM's reasonable control.AECOM will notify you in the event AECOM becomes aware of any potential impact to the work caused by the Coronavirus." If you have any questions or need to clarify a point, please call any of the undersigned at 920-236-6718. Yours sincerely, AECOM Technical Services, Inc. QcAf t40-u) Paul F.Timm Kevin L. Brehm, P.E. .8V'Q Account Manager Associate Vice President encl: Amendment to Agreement Amendment Authorization K:1Projects160620543_2020 Environmental Support1100-Contract160620543_Contract Amendment No.1.docx 3/5 ArM `O� • 558 N Main Street Oshkosh,WI 54901 920.236.6710 Amendment to Agreement Amendment No. 1 City Contract 2020-04 AECOM Project No. 60620543 RETURN TO: AECOM Date: May 14, 2020 558 North Main Street Oshkosh, WI 54901 Attention: Paul Timm Summary Original Agreement Value $97,500 Total Previous Amendments $0 Amount of this Amendment $90,000 Revised Agreement Amount $187,500 K:\Projects\60620543_2020 Environmental Support\100-Contract160620543_Contract Amendment No. 1.docx 4/5 acoM558 N Main Street Oshkosh,WI 54901 920.236.6710 Authorization May 14,2020 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this amendment. I hereby authorize AECOM to proceed with the scope of work outlined in Amendment No. 1 to the agreement dated October 30,2019 related to additional budget for the 2020 Environmental Support Services Contract 2020-04,with a revised total budget authorization of$187,500 under the general terms and conditions specified in the amendment and the agreement. C(Signature Date Mark A Rohloff Print Name City Manager (lit /Organization lUaY)/1 wit. C)Oa) Signature Date Pamela R. Ubrig Print Name City Clerk Title/i•anization i!.4 di. ig .tu e ' Date Lynn A. Lorenson Print Name City Attorney Title/Organization cda Signature Date Ross Van Gompel Print Name Director of Finance Title/Organization K:1Projects160620543_2020 Environmental Support1100-Contract160620543_Contract Amendment No.1.docx 5/5