HomeMy WebLinkAboutProposal for Playground Equipment Menominee Park Replacement "It
City
of
Oshkosh
City of Oshkosh
REQUEST FOR PROPOSALS
Playground Equipment Design and Installation:
Menominee Park Little Oshkosh Replacement
�N
M 31,2019
City of Oshkosh
215 Church Ave
Oshkosh,WI 54901
City of Oshkosh Request for Proposal
Playground Equipment Design and Installation:
Menominee Park Little Oshkosh Playground Replacement
I. GENERAL
A. General Information
The City of Oshkosh (also herein referenced as the "City") is requesting proposals
from qualified firms to provide playground equipment design and installation
services for the following Oshkosh park:
• Menominee Park located at 530 Siewert Trl, Oshkosh, WI 54901
The City requests proposals for the design,installation,configuration, and acceptance
of the playground equipment as described in the following documents by interested
persons(hereinafter known as"The Proposer"). Price quotes shall be all-inclusive and
represent a complete installation as represented in the attached specifications. The
Proposer shall be responsible for all parts, labor, and all other associated equipment
necessary to completely install,test and turnover for acceptance to the City the project
detailed herein.
B. Questions
Questions regarding this RFP must be submitted via electronic mail by 4:30 p.m. on
June 14, 2019. Any Proposers wishing to receive any addenda of this RFP must
provide their contact information to Jon G.Urben at the email address below by June
14, 2019. Responses to all questions received by the deadline will be emailed as
addenda to all known Proposers. All questions regarding this RFP must be submitted
via email to:
Jon G.Urben, General Services Manager, City of Oshkosh
Email: jurben@ci.oshkosh.wi.us
C. Preliminary Schedule of Events
RFP Issued Ma<31, 2019
Deadline for submitting questions June 14,2019-4:30 p.m.
Addendum emailed on questions By June 17, 2019
Proposals Due June 25,2019
Anticipated Recommendation for Award July 23,2019
Anticipated Installation/Acceptance Complete By November 8, 2019
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II. TERMS AND CONDITIONS
A. RFP Submittal
All proposals, sealed and marked"PROPOSAL FOR PLAYGROUND EQUIPMENT
DESIGN AND INSTALL-MENOMINEE PARK," are due by 10:00 a.m. on June 25,
2019 and must be delivered to:
City Manager,c/o City Clerk's Office,
Room 108, City Hall,
215 Church Avenue,P.O.Box 1130,
Oshkosh,WI 54903-1130
Any proposal received after this time will not be considered. Each proposal shall
remain open for a period of 60 days from the date of the bid opening. Proposers must
submit, in a sealed package, one original (identified) plus one copy of all materials
required for acceptance of their proposal on or before the submittal deadline. An
electronic version of the proposal should also be included. Prices quoted in any cost
proposal shall include all items of labor,material,tools,equipment,training,and other
costs necessary to fully provide the service pursuant to specifications. The cost
proposal must be included in a separate sealed envelope (identified as "Cost
Proposal") within the sealed proposal package.
Proposals may be withdrawn prior to the date/time set for proposal opening.
Proposals may be modified or withdrawn by the proposer's authorized representative
in person, or by written notice.If proposals are modified or withdrawn in person,the
authorized representative shall make his identity known and shall sign a receipt for
the proposal. Written notices shall be received in the office where proposal was
submitted no later than the exact date/time for proposal opening.
The City of Oshkosh reserves the right, where it may serve the City's best interest, to
request additional information or clarification from proposers, or to allow corrections
of error or omissions. At the discretion of the City, Proposers submitting proposals
may be requested to make oral presentations as part of the evaluation process.
There is no expressed or implied obligation for the City of Oshkosh to reimburse
responding Proposers for any expenses incurred in preparing proposals in response
to this request.
Proposals submitted are considered public information in accordance with State
statutes governing data practices. Should you have any sections of the proposal that
are considered trade secrets, please identify those in a separate document at the end
of the proposal. In the event of a public records request for such information the City
will notify Proposers of the request, however the City shall make the final
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determination regarding what records it may be required to provide in accordance
with the statutes.
The City of Oshkosh reserves the right to reject any or all proposals or to waive any
technicality and accept any proposal that is deemed in the best interest of the city. The
city also reserves the right to select, and subsequently award the proposed service to
the Proposer which best meets the city's needs,quality levels and budget restraints.
Proposers must submit a bid bond with their proposal. The City has waived the
performance bond requirements listed within the insurance requirements of this
RFP. Upon award the successful Proposer will be required to provide a certificate of
insurance meeting the City's insurance requirements, as listed within this RFP.
B. Proposal Elements
Elaborate proposals beyond that which is sufficient to present a complete and effective
proposal are not necessary or desired. The proposal should be prepared simply and
economically, providing a straightforward, concise description of the Proposer's
capabilities to satisfy the requirements of the request for proposals.
Each proposal packet should include the following:
1. Title page showing the RFP subject; the Proposer's name; the name, address and
telephone number of the contact person;and the date of the proposal;
2. A signed letter of transmittal briefly stating the Proposer's understanding of the
services to be provided,the commitment to perform the services,a statement why
the Proposer believes itself to be best qualified to provide the services listed within
the RFP;
3. A statement of the work plan including the anticipated time schedule for
completing this project;
4. Submittal of at least (3) examples of previous experience with similar projects
including references and contact information;
5. Submittal of a bid bond;
6. Submittal of playground equipment designs (up to three designs) for Menominee
Park addressing the scope of services requested (see Section III. Scope of Work).
Poster boards 2' x 3' of each design;
7. Submittal of a Cost Proposal in a not-to-exceed amount for all labor and materials
required to perform the work identified within this RFP for each playground
equipment design(up to three). Prices listed in each Cost Proposal must include
all costs of design, equipment, installation, labor, F.O.B. destination freight
prepaid charges, any vendor discounts and be exempt of Wisconsin Sales Tax.
Cost Proposal-must be in a separate sealed envelope. Label the envelope "Cost
Proposal." Proposers may submit 1-3 Cost Proposals in one Cost Proposal
envelope. Cost Proposals should clearly indicate the cost for each park
playground design.
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C. Public Records Access
It is the intention of the City of Oshkosh to maintain an open and public process in the
solicitation,submission,review and approval of procurement activities. Bid/proposal
documents and openings are public records and therefore subject to release unless
excluded from release by Wisconsin Statutes. Those submitting information to the
City that believe that their information is not subject to release must identify the
applicable statute(s) and describe in detail how the information being submitted
applies to the statute cited. The City's lack of response to assertions related to public
records does not indicate any agreement with those assertions. Public records may
not be available for public inspection prior to the opening of bids/quotes and/or the
issuance of the notice of intent to award or the award of the contract.
D. Interpretation and Additional Information
Any interpretation,correction,or change of the RFP will be made by an ADDENDUM.
Interpretations, corrections or changes to the RFP made in any other manner will not
be binding, and The Proposers shall not rely upon such interpretations, corrections or
changes. Interpretations,changes or corrections will be issued by the City. Addenda
will be forwarded electronically to Proposers who provide their contact information
to the General Services Manager by the date indicated within this RFP.
It is the responsibility of the Proposer to determine whether all addenda have been
received and to indicate they received Addenda by including a signed copy of each
addendum with their proposal.
All requests for interpretations, corrections or questions regarding this RFP must be
emailed General Services Manager Jon Urben at jurben@ci.oshkosh.wi.us by June 14,
2019-4:30 p.m.In the interest of fairness to all respondents, do not contact other staff
or elected or appointed officials. To ensure all supplemental information(if available)
regarding this RFP is shared, interested parties should email their contact info to Jon
Urben at jurben@ci.oshkosh.wi.us. In the event that it becomes necessary to provide
additional information, or to revise any part of this RFP, addenda will be provided to
all known Proposers that emailed their contact info as instructed above.
E. Proposal Binding Period
Prices quoted in the Proposer's response for all labor and materials will remain in
effect for a period of at least ninety (90) business days from the issuance date of the
Proposer's response.
F. Variation in Quantities and Configurations
Equipment and capacity requires are the best estimates currently available. The City
reserves the right to modify quantity and configuration requirements. The Proposer
agrees to sell the City the revised quantity of items at the unit price as stated in the
RFP regardless of quantity changes.
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