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HomeMy WebLinkAboutContractors Agreement Fred Kolkmann Tennis & Sports Surfaces, LLC ORIG/iVAL I 3g9Lf4 Ks 91 %JP City of Oshkosh PROFESSIONAL SERVICES AGREEMENT SOUTH PARK TENNIS &PICKLEBALL COURTS THIS AGREEMENT, made on the 7th day of JANUARY 2021,by and between the CITY of OSHKOSH, hereinafter referred to as CITY, and FRED KOLKMANN TENNIS & SPORTS SURFACES, LLC 1921 MAYFAIR RD, GRAFTON,WI 53024,hereinafter referred to as the CONSULTANT. WITNESSETH: That the CITY and the CONSULTANT, for the consideration hereinafter named, enter into the following Agreement. COMPONENT PARTS OF THE AGREEMENT This Agreement consists of the following component parts, all of which are as fully a part of this Agreement as if herein set out verbatim, or if not attached, as if hereto attached: 1. This Instrument 2. Consultant's Professional Services Proposal dated JANUARY 4,2021, and attached hereto. In the event that any provision in any of the above component parts of this Agreement conflicts with any provision in any other of the component parts, the provision in the component part first enumerated above shall govern over any other component part which follows it numerically except as may be otherwise specifically stated. CITY REPRESENTATIVE The CITY shall assign the following individual to manage this Agreement: CHAD DALLMAN CITY OF OSHKOSH ASSISTANT DIRECTOR OF PARKS,PARKS AND FORESTRY SCOPE OF WORK The CONSULTANT shall provide the services described in the CONSULTANT's attached Professional Services Proposal. CITY may make or approve changes within the general Scope of Services contained within the Professional Services Proposal and in this AGREEMENT. If such changes affect CONSULTANT's cost or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. City Hall,215 Church Avenue P.O.Box 1 130 Oshkosh,WI 54903-1130 http://www.ci.oshkosh.wi.us RECORDS AND INSTRUMENTS OF SERVICE The City acknowledges the CONSULTANT's reports, drawings, data, computer files, and other materials, documents prepared by the CONSULTANT as instruments of professional service. Nevertheless, the plans and specifications prepared under this Agreement shall become the property of the City upon completion of the work and payment in full of all monies due to the CONSULTANT. The City agrees, to the fullest extent permitted by law, that consultant does not warranty or guaranty its deliverables in the context of only reuse or modification of the instruments of service by the City or any person or entity for which the City is responsible. Any document related to this agreement, whether in electronic or paper form, is considered a public record and shall be provided to the City upon request. The CONSULTANT may provide the City with an explanation of why they believe any document should not be released to the public. The City shall make all final determinations regarding the release of any document related to this Agreement. TERM AND TERMINATION A. Term. This Agreement shall commence upon the date indicated above and shall terminate on SEPTEMBER 1,2021,unless terminated earlier by one of the parties as provided below,except that CITY may extend this Agreement,upon written notice to CONSULTANT. B. Termination. 1. For Cause. If either party shall fail to fulfill in timely and proper manner any of the obligations under this Agreement,the other party shall have the right to terminate this Agreement by written notice. In this event,the CONSULTANT shall be entitled to compensation to the date of delivery of the Notice. 2.For Convenience. The CITY may terminate this Agreement at any time by giving written notice to the CONSULTANT no later than 30 calendar days before the termination date. TIME OF COMPLETION The CONSULTANT shall perform the services under this Agreement with reasonable diligence and expediency consistent with sound professional practices. The CITY agrees that the CONSULTANT is not responsible for damages arising directly or indirectly from any delays for causes beyond the CONSULTANT's control. For the purposes of this Agreement, such causes include,but are not limited to, strikes or other labor disputes, severe weather disruptions or other natural disasters, or failure of performance by the CITY. If the delays resulting from any such causes increase the time required by the CONSULTANT to perform its services in an orderly and efficient manner, the CONSULTANT shall be entitled to an equitable adjustment in schedule. SUSPENSION, DELAY,OR INTERRUPTION OF WORK CITY may suspend, delay, or interrupt the Services of CONSULTANT for the convenience of CITY. In such event, CONSULTANT's contract price and schedule shall be equitably adjusted. ASSIGNMENT Neither party to this Agreement shall transfer, sublet or assign any rights under or interest in this Agreement(including,but not limited to,monies that are due or monies that may be due) without the prior written consent of the other party. INDEPENDENT CONTRACTOR CONSULTANT is an independent contractor and is not an employee of the CITY. COOPERATION IN LITIGATION AND AUDITS CONSULTANT shall fully and completely cooperate with the City, the City's insurer, the City's attorneys,the City's y , Auditors or other representative of the City (collectively, the "City" for purposes of this Article) in connection o with (a) anyinternal or governmental g ental investigation or administrative, regulatory, arbitral or judicial proceeding (collectively "Litigation") or internal or governmental Audit, with respect to matters relating to this Agreement; other than a third party proceeding in which CONSULTANT is a named party and CONSULTANT and the City have not entered into a mutually acceptable joint defense agreement. Such cooperation may include,but shall not be limited to,responding to requests for documents and/or other records, and making CONSULTANT's employees available to the City (or their respective insurers, attorneys or auditors) upon reasonable notice for: (i) interviews, factual investigations, and providing declarations or affidavits that provide truthful information in connection with any Litigation or Audit; (ii) appearing at the request of the City to give testimony without requiring service of a subpoena or other legal process; (iii) volunteering to the City all pertinent information related to any Litigation or Audit; and (iv) providing information and legal representations to auditors in a form and within a timeframe requested. City shall reimburse CONSULTANT for reasonable direct expenses incurred in connection with providing documents and records required under this paragraph and may require, at the City's sole discretion,such expenses to be documented by receipts or other appropriate documentation. Reasonable direct expenses include costs, such as copying, postage and similar costs; but do not include wages, salaries,benefits and other employee compensation. CONSULTANT shall not be entitled to additional compensation for employee services provided under this paragraph. STANDARD OF CARE The standard of care applicable to CONSULTANT's Services will be the degree of skill and diligence normally employed by professional CONSULTANTs or consultants performing the same or similar Services at the time said services are performed.CONSULTANT will re-perform any services not meeting this standard without additional compensation. CITY RESPONSIBILITIES The CITY shall furnish, at the CONSULTANT's request, such information as is needed by the CONSULTANT to aid in the progress of the project, providing it is reasonably obtainable from City records. CONSULTANT may reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. To prevent any unreasonable delay in the CONSULTANT's work, the CITY will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. PAYMENT A. The Agreement Sum. The CITY shall pay to the CONSULTANT for the performance of the Agreement the amount of $17,000.00 in the Cost portion of the Consultant's Professional Services Proposal. B. Method of Payment. The CONSULTANT shall submit itemized monthly statements for services. The CITY shall pay the CONSULTANT within 30 calendar days after receipt of such statement. If any statement amount is disputed, the CITY may withhold payment of such amount and shall provide to CONSULTANT a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this Agreement executed by both parties prior to proceeding with the work covered under the subject amendment. STANDARD PROVISIONS The CONSULTANT agrees in all hiring or employment made possible by or resulting from this agreement, there will not be any discrimination against any employee or applicant for employment because of race, color, religion,sex, sexual orientation, gender identity, or national origin. HOLD HARMLESS The CONSULTANT covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims, and demands which may be to the proportionate extent caused by or result from the intentional or negligent acts of the CONSULTANT, its agents or assigns, its employees, or its SUBCONSULTANT related to the performance of this Agreement or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the CITY all sums including court costs, attorney fees, and punitive damages which the CITY may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the CITY's written demand for indemnification or refund for those actions, claim, and demands caused by or resulting from intentional or negligent acts as specified in this paragraph. Subject to any limitations contained in Sec. 893.80 and any similar statute, of the Wisconsin Statutes, the City further agrees to hold CONSULTANT harmless from any and all liability, including claims, demands, losses, costs, damages, and expenses of every kind and description (including death), which may be to the proportionate extent caused by or result from the intentional or negligent acts of the CITY, its agents or assigns, its employees, or its SUBCONSULTANTS related to the performance of this Agreement or be caused or result from any violation of any law or administrative regulation,where such liability is founded upon or grows out of the acts or omission of any of the officers, employees or agents of the City of Oshkosh while acting within the scope of their employment. It is the intention of the parties to this Agreement that each party shall be solely responsible for its own actions and activities and the actions and activities of its own officers, employees and agents while acting within the scope of their employment INSURANCE The CONSULTANT agrees to abide by the attached City of Oshkosh Insurance Requirements for Professional Services. WHOLE AGREEMENT/AMENDMENT This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. NO THIRD-PARTY BENEFICIARIES This AGREEMENT gives no rights or benefits to anyone other than CITY and CONSULTANT and has no third-party beneficiaries. AGREEMENT NOT TO BE CONSTRUED AGAINST ANY PARTY This Agreement is the product of negotiation between the parties hereto and no term, covenant or provision herein or the failure to include a term, covenant or provision shall be construed against any party hereto solely on the basis that one party or the other drafted this Agreement or any term, covenant or condition contained herein. NO WAIVER Failure of either party to insist upon the strict performance of terms and provisions of this agreement, or any of them, shall not constitute or be construed as a waiver or relinquishment of that party's right to thereafter enforce such term or provision, and that term of the provisions shall continue in full force and effect. SEVERABILITY If any term, covenant, condition or provision of this agreement shall be invalid or enforceable, the remainder of this agreement shall not be affected thereby the remainder of the agreement shall be valid and enforceable to the fullest extent permitted by law. CHOICE OF LAW AND VENUE The laws of the State of Wisconsin shall govern the interpretation and construction of this Agreement. Winnebago County shall be the venue for all disputes arising under this Agreement. IN WITNESS WHEREOF, the City of Oshkosh, Wisconsin, has caused this contract to be sealed with its corporate seal and to be subscribed to by its City Manager and City Clerk and countersigned by the Comptroller of said City, and CONSULTANT hereunto set its hand and seal the day and year first above written. In the Presence of: Name of CONSULTANT Company/Firm )10zAtx-r-e., By: (Seal of CONSULTANT if a Corporation) (Specify Title) CITY OF OSHKOSH prms(:),80. By: Mark A. Rohloff, City Manag r (Witness) 4.y\ And: 4-11)17"--\ (Witness) Pamela R. Ubrig, City Cler APPROVED: I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract torney / (F — City Comptroller CERTIFIED FRED KOLKMANN TENNIS&SPORT SURFACES,LLC TENNIS COURT 1921 MAYFAIR RD AMtaICON BUILDER Sw7lCr5 Kamm �►"f�I� GRAFTON,WI 53024 ,a� ara ASSOCIATION ' ON STAFF 262-685-7507 1110 Email: courtbuilder@ameritech.net www.kolkmanncourtbuilder.com January 4, 2021 Mr. Raymond Maurer Parks Director City of Oshkosh 805 Witzel Avenue PO Box 1130 Oshkosh,WI 54903 - 1130 Re: Plans and Specifications Proposal—South Park Tennis &Pickleball Courts Dear Ray, In accordance with your email, I am pleased to submit the following proposal to create plans, specifications, and provide inspection services for the reconstruction of the tennis & pickleball courts at South Park, located in Oshkosh,WI. PROJECT DESCRIPTION It is our understanding that the project is to reconstruct the tennis courts and add pickleball courts. SCOPE OF WORK PHASE I -DESIGN SERVICES • We will re-evaluate the site and shoot additional elevations as necessary for reconstruction. • Develop construction plans and technical specifications for the tennis and pickleball court project for contractor bidding. Construction plans will include details showing how the various components of the project are to be constructed and the types of materials to be used. Technical specifications will be provided to assure quality control and to aid the contractor in materials and product selection and use. Specifications will be developed along with your assistance concerning insurance, performance bonds, construction schedule, wage rates and other items relevant to the project. • Prior to construction bidding, we will contact several contractors that typically perform this type of work to inform them of the project and to solicit bids. We will also make additional plan sets available for other interested bidders. • Conduct a Pre-Bid Meeting on-site with Owner and Contractors to review the scope of work, view the work site and to answer any questions about the project prior to the bid date. • Provide a bid tabulation form for the bid opening and assist with the analysis of the bid results to determine the low bidder. Exceptions: Our price does not include storm water management plans or soil borings if required. City of Oshkosh-South Park Tennis,Pickleball Court Plans,Specifications&Inspection Proposal Page 1 FRED KOLKMANN TENNIS&SPORT SURFACES,LLC • 1921 MAYFAIR RD GRAFTON,WI 53024 262-685-7507 Email: courtbuilder@ameritech.net www.kolkmann cou rtbuilder.com PHASE II—CONSTRUCTION ADMINISTRATION AND INSPECTION When construction of the project is authorized by the Owner, we will conduct and document the pre- construction conference, review submittals, verify payment requests, prepare a construction photo log, and provide intermittent inspection as needed. We will also conduct the pre-final and final inspections, and obtain a signed and dated guarantee. At completion, the project progress book,which includes both the construction documents and construction administration records,will be presented to the Owner for future reference. SCHEDULE Schedule of work to be determined, however, all work is to be completed for anticipated summer of 2021 construction. INSURANCE We will maintain insurance for $ 1M General Liability, Workers Comp., and a $1M Professional Liability policy. FEES For the plans and specifications, we propose to perform the work described herein for a fee of seven thousand five hundred dollars and no cents ($7,500.00), in accordance with our Standard Terms and Conditions. For the Inspection services we propose to perform the work described herein for a fee of nine thousand five hundred dollars and no cents ($9,500.00), in accordance with our Standard Terms and Conditions. Any change orders agreed to by both parties will be subject to a 10%fee. If the services covered by this agreement have not been completed within 12 months of the date of beginning work through no fault of ours, the amounts of compensation, rates and multiples set herein shall be adjusted. Our terms and conditions apply to this contract and are attached. This proposal is good for 90 days. This contract shall be governed by the laws of the State of Wisconsin. Sincerely, Fred Kolkmann Tennis& Sport Surfaces, LLC. _ i ei Fred Kolkmann, CTCB President 4t7TENNIS UR City of Oshkosh-South Park Tennis,Pickleball Court Plans,Specifications&Inspection Proposal Page 2 FRED KOLKMANN TENNIS&SPORT SURFACES,LLC 1921 MAYFAIR RD GRAFTON,WI 53024 262-685-7507 Email: courtbuilder@ameritech.net www.kolkmann con rtbuilder.com FRED KOLKMANN TENNIS&SPORT SURFACES, LLC. Terms and Conditions 1. Invoicing and payments: Invoices shall be rendered monthly on all projects. Payment is due within 30 days of invoice unless other terms are specified in the body of the contract. If payments are not received in a timely manner per the payment schedule, Fred Kolkmann Tennis & Sport Surfaces, LLC, reserves the right to file a Mechanics' Lien against the property. Any invoice unpaid after 60 days from the invoice date, may cause Fred Kolkmann Tennis & Sport Surfaces, LLC to withdraw permanently from any and all future activity on the project, and all other projects. 2. Interest and Unpaid Balance Due: If any amount is not paid by Client when due, the unpaid balance shall accrue interest at annual effective rate of 18%. 3. Document Ownership: All original calculations, sketches and construction document drawings shall remain the property of Fred Kolkmann Tennis&Sport Surfaces, LLC. City of Oshkosh-South Park Tennis,Pickleball Court Plans,Specifications&Inspection Proposal Page 3