HomeMy WebLinkAbout07. 21-259MAY 25, 2021 21-259 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID TO STANNARD CLEANERS INC. FOR THREE YEAR
AGREEMENT FOR DRY CLEANING AND LAUNDRY SERVICES
FOR POLICE DEPARTMENT (ESTIMATED: 2021 - $48,455.00, 2022 -
$50,752.00, 2023 - $53,049.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for dry cleaning
and laundry services for uniforms of Police Department personnel as part of the Oshkosh
Professional Police Officers Association contract; and
WHEREAS, the bid is for a three year agreement (2021 – 2023) with an option for
two, one year extensions; and
WHEREAS, upon the opening and tabulation of bids, the sole bid received meets the
bid specifications and appears reasonable:
STANNARD CLEANERS INC.
653 N. Main Street
Oshkosh WI 54901
2016 Total Price $48,455.00
2017 Total Price $50,752.00
2018 Total Price $53,049.00
Total Bid estimated: $152,256.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 1000211 6401 00000 General Fund – Contractual Services
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: May 18, 2021
RE: Award Bid to Stannard Cleaners Inc. for Three Year Agreement for Dry Cleaning and
Laundry Services for Police Department (Estimated: 2021- $48,455, 2022- $50,752, 2023-
$53,049)
BACKGROUND
Purchasing solicits bids from vendors to provide dry cleaning and laundry services for uniforms of Police
Department personnel as part of the OPPA (Oshkosh Professional Police Association) contract. The
current agreement term ends in June of this year. This bid is for a three year agreement (2021-2024) with
an option for two, one year extensions.
ANALYSIS
Working with Police Department staff, Purchasing prepared bid specifications for these services. Bids
were sent to vendors who have bid in previous years. Bids were due on May 17, 2021. The bid tab is
attached. Staff review of the sole bid from Stannard Cleaners Inc. concluded their bid met the minimum
bid specifications. Stannard was awarded this bid the last time it was solicited in 2016 and the Police
Department has been very satisfied with their services and performance. After comparing Stannard’s
unit prices based on current Police Department inventories, Purchasing concluded Stannard’s 2021 unit
prices bid for these services is about a 6% increase from the year prior. Additionally, their 2022 and 2023
unit prices bid propose about a 4.5% increase per year. In consideration of their excellent performance
and reasonable annual price increases, staff recommends Stannard be awarded this bid.
FISCAL IMPACT
The total annual fiscal impact of these services is dependent upon the services required. Based on the
bid specification’s 2021-2023 estimated more/less quantities and bidder unit prices, Stannard’s annual
estimated total cost for these services are as follows: 2021- $48,455, 2022- $50,752, 2023- $53,049. There
are sufficient funds within the 2021 Police Department Operating Budget for these services. These
services would be charged to A/N#: 1000211 6401 00000. Funding for 2021-2022 services is contingent
upon Council approval of these services within the annual Police Department operating budget.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Stannard Cleaners, Inc. for the unit price
rates on the attached bid tab.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
DESCRIPTION Year 1
Year 1 Unit
Price
Est. Total Price
Year 1 Year 2
Year 2 Unit
Price
Est. Total
Price Year 2 Year 3
Year 3 Unit
Price
Est. Total
Price Year 3
Qty Qty Qty
Dry Cleaning
Winter Jacket 103 $6.25 $643.75 103 $6.50 $669.50 103 $6.75 $695.25
Trousers Uniformed (Honor
Guard)25 $4.25 $106.25 25 $4.50 $112.50 25 $4.75 $118.75
Uniform Jacke (Honor Guard)25 $6.05 $151.25 25 $6.05 $151.25 25 $6.05 $151.25
Sweaters 10 $3.80 $38.00 10 $3.80 $38.00 10 $3.80 $38.00
Top coats and/or overcoats 10 $6.95 $69.50 10 $6.95 $69.50 10 $6.95 $69.50
Suit or sport coats req by MFG
label 50 $4.25 $212.50 50 $4.50 $225.00 50 $4.75 $237.50
Shirts req by MFG Label 50 $4.95 $247.50 50 $4.95 $247.50 50 $4.95 $247.50
Trousers req by MFG label 50 $5.75 $287.50 50 $6.00 $300.00 50 $6.25 $312.50
Sweaters req by MFG label 50 $5.55 $277.50 50 $5.75 $287.50 50 $5.95 $297.50
Laundry
Shirts Blue Long Sleeve 5525 $2.30 $12,707.50 5525 $2.40 $13,260.00 5525 $2.50 $13,812.50
Shirts Blue Short Sleeve 5525 $2.30 $12,707.50 5525 $2.40 $13,260.00 5525 $2.50 $13,812.50
Trousers (Blue Uniform)3600 $4.25 $15,300.00 3600 $4.50 $16,200.00 3600 $4.75 $17,100.00Lightweight (Blue Uniform
Jacket)85 $6.25 $531.25 85 $6.25 $531.25 85 $6.25 $531.25
Shirts non-uniformed Long Sleeve 500 $2.30 $1,150.00 500 $2.40 $1,200.00 500 $2.50 $1,250.00
Shirts non-uniformed Shirt Sleeve 500 $2.30 $1,150.00 500 $2.40 $1,200.00 500 $2.50 $1,250.00
Trousers non-uniformed 500 $5.75 $2,875.00 500 $6.00 $3,000.00 500 $6.25 $3,125.00
Estimated Total Each Year $48,455.00 $50,752.00 $53,049.00
More or Less
BID TAB
DRY CLEANING AND LAUNDRY SERVICES
FOR OSHKOSH POLICE DEPARTMENT
Oshkosh WI 54901
CITY OF OSHKOSH
VENDOR INFORMATION
Stannard Cleaners Inc
653 N Main Street
BIDS OPENED MAY 17, 2021