HomeMy WebLinkAbout11. 21-236MAY 11, 2021 21-236 RESOLUTION
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE BUDGET AMENDMENT & AWARD BID TO CONWAY
SHIELDS FOR FIRE HOSE FOR THE FIRE DEPARTMENT
($45,677.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the Fire Department is in need of replacing a portion of the
department’s fire hose that has reached the end of its service life; and
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the 50’ and
100’ hoses that will replace existing 1 ¾”, 2.5” and 5” attack and supply lines on the fire
engines; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following
is the most advantageous bid:
CONWAY SHIELDS
14100 W. Cleveland Ave
New Berlin, WI 53151
Total Bid: $45,677.00
WHEREAS, the Common Council has adopted the 2021 Operations Budget, which
is on file in the Office of the City Clerk and available for public inspection; and
WHEREAS, it is necessary to amend the 2021 Budget to:
o increase allowed expenditures in account 0235-0230-6538-20559 Firefighting
Equipment-Asst to Firefighters Grant in the amount of $45,677.00 to account
for a FEMA Grant in the amount of $40,000.00 and $5,677.00 as the local match
to a FEMA grant for the purpose of purchasing fire hose.
MAY 11, 2021 21-236 RESOLUTION
CONT’D
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the 2021 Operations Budget, on file in the City Clerk's Office, is hereby
amended to add $45,677.00 to account 0235-0230-6538-20559 Firefighting Equipment-
Asst to Firefighters Grantto to account for a FEMA Grant in the amount of $40,000.00 and
$5,677.00 as the local match to a FEMA grant for the purpose of purchasing fire hose.
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
the said bids are hereby accepted and the proper City officials are hereby authorized and
directed to enter into appropriate agreements for the purpose of same, all according to
plans, specifications, and bids on file. Money for this purpose is hereby appropriated
from:
Acct. No. 0235-0230-6538-20559 Firefighting Equipment-Asst to
Firefighters Grant
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: May 4, 2021
RE: Approve Budget Amendment and Award Bid to Conway Shields for Fire Hose for the
Fire Department
BACKGROUND
The Fire Department received a FEMA Assistance to Firefighters grant of $40,000.00 to help replace a
good portion of the department’s fire hose that has reached the end of its service life. Working with Fire
Department staff, Purchasing prepared bid specifications seeking 50’ and 100’ hoses that will replace
existing 1 ¾”, 2.5” and 5” attack and supply lines on the fire engines. The bid specifications required a
10 year warranty on all hoses.
ANALYSIS
The bid was posted on DemandStar and sent to known fire hose suppliers. Bids were due April 29, 2021.
The bid tab is attached. Based on the bid review, it was the consensus of staff that the low bid met the
minimum bid requirements.
FISCAL IMPACT
The total fiscal impact for this bid is $45,677.00. A FEMA Assistance to Firefighters Grant in the amount
of $40,000 was received in 2020 for firefighting hose. The Oshkosh Fire Department was responsible for
a matching percentage of the overall cost in the amount of $5,677. A budget amendment is necessary to
allow for an increase of expenditures in account 0235-0230-6538-20559 Firefighting Equipment-Asst. to
Firefighters Grant, to facilitate the purchase of the hose.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Conway Shields for $45,677.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
BID ITEMS Fire Apparatus & Equipment Conway Shields 5 Alarm Fire & Safety Equip. LLC Oshkosh Fire & Police Equip. Inc
5793 W Grande Market Drive 14100 W Cleveland Ave 350 Austin Circle 175 Indian Point Road
Appleton WI 54913 New Berlin WI 53151 Delafield WI 53018 Oshkosh WI 54901
Qty 20 Yellow Yellow Yellow Yellow
100' Sections of 5"$694.00 $735.00 $818.00 $760.00
supply line with Stortz couplings $13,880.00 $14,700.00 $16,360.00 $15,200.00
yellow or high visibility green
Qty 160
50' Sections of 2.5" attack $236.73 $158.00 $279.00 $162.00
hose with standard couplings $37,876.80 $25,280.00 $44,640.00 $25,920.00
white
Qty 9
50' Sections of 1.75" attack $200.00 $109.00 $234.00 $119.00
hose with standard couplings $1,800.00 $981.00 $2,106.00 $1,071.00
white
Qty 9
100' Sections of 1.75" attack $348.00 $209.00 $411.00 $210.00
hose with standard couplings $3,132.00 $1,881.00 $3,699.00 $1,890.00
white
Qty 9
50' Sections of 1.75" attack $200.00 $110.00 $234.00 $134.00
hose with standard couplings $1,800.00 $990.00 $2,106.00 $1,206.00
yellow
Qty 9
100' Sections of 1.75" attack $348.00 $205.00 $411.00 $230.00
hose with standard couplings $3,132.00 $1,845.00 $3,699.00 $2,070.00
yellow
TOTAL BID $61,620.80 $45,677.00 $72,610.00 $47,357.00
WARRANTY DOCUMENTATION YES YES YES YES
BID TAB
CITY OF OSHKOSH
FIRE HOSE REPLACEMENT - OSHKOSH FIRE DEPARTMENT
BIDS OPENED APRIL 29, 2021
VENDOR INFORMATION