HomeMy WebLinkAbout09. 21-234MAY 11, 2021 21-234 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE PURCHASE OF MANHOLE / INLET CASTINGS FOR
PUBLIC WORKS DEPARTMENT ($64,326.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the Department of Public Works needs to stock castings to complete
construction work scheduled in 2021; and
WHEREAS, the Department of Public Works has adopted standards for the
manhole and inlet castings to be used within the city; and
WHEREAS, it is necessary to waive bids as permitted by Section 12-11 of the City
of Oshkosh Municipal Code when standardization or compatibility is the overriding
consideration.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-11 of the Oshkosh Municipal Code to waive bids and purchase manhole and
inlet castings from:
NEENAH FOUNDRY COMPANY
PO Box 729
Neenah, WI 54956
Total: $64,326.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. Nos. 05612010-1510 Storm Water Administration-Inv – Castings
05511910-1510 Sewer Utility Administration-Inv – Castings
I:\Engineering\Tracy Taylor\Memos to Mayor & Common Council\2021\Waive Bids for 2021 Purch of MH-Inlet Castings_5-6-21.docx
TO: Honorable Mayor and Members of the Common Council
FROM: Justin Gierach, Engineering Division Manager / City Engineer
DATE: May 6, 2021
RE: Approve Purchase of Manhole / Inlet Castings for Public Works Department
($64,326)
BACKGROUND
The Department of Public Works has adopted standards for the manhole and inlet castings to be used within
City-maintained right-of-way and easements. The standardization of the castings allows for a limited variety
of inlet and manhole castings to be stocked and ensures proper-sized items are available for repair. Manhole
castings are special ordered with the utility type cast into the lid to help identify the facilities.
ANALYSIS
The Department of Public Works has typically ordered and supplied these castings for City-let contracts to
avoid paying contractor markup and sales tax. The City also avoids delays on construction projects by having
stock of the castings available, which allows project schedules to adjust for varying field conditions and also
allows for the projects to start earlier. The typical lead time for castings is three (3) weeks. These castings will
be provided by Neenah Foundry Company of Neenah, Wisconsin.
FISCAL IMPACT
The Department of Public Works needs $64,326 worth of castings to complete the street and utility
construction work scheduled in the 2021 Capital Improvement Program and maintain a stock of castings to
accommodate field conditions. These castings are purchased out of the Storm Water Utility and Wastewater
Utility inventory accounts (Account #05612010-1510 / Storm Water Administration-Inv – Castings and
#05511910-1510 / Sewer Utility Administration-Inv – Castings).
RECOMMENDATIONS
Section 12-11 of the Municipal Code of the City of Oshkosh provides that material purchases, when
standardization or compatibility is the overriding consideration, may be approved by the City Manager
without the use of formal, sealed quotes. In accordance with Section 12-11 of the Code, I am recommending
approval regarding this purchase.
Please advise me if you have any questions concerning this purchase.
Approved:
Mark A. Rohloff
City Manager