HomeMy WebLinkAbout05. 21-201APRIL 27, 2021 21-201 RESOLUTION
(CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE CIP BUDGET AMENDMENT AND CHANGE ORDER
NO. 2 (FINAL) FOR PUBLIC WORKS CONTRACT NO. 20-04
SNELL ROAD (JACKSON STREET TO MOSER STREET)
RECONSTRUCTION & NORTH MAIN STREET STORM SEWER
CONSTRUCTION / PTS CONTRACTORS, INC. (+$58,644.54)
INITIATED BY: PUBLIC WORKS DEPARTMENT
WHEREAS, PTS Contractors, Inc. has completed work on Contract 20-04 and has
submitted the Final Change Order in relation to work for this Contract which work has
been reviewed and the Change Order approved by the Department of Public Works; and
WHEREAS, the Common Council has adopted the 2021 Capital Improvements
Budget (CIP), which is on file in the Office of the City Clerk and available for public
inspection; and
WHEREAS, it is necessary to amend the 2021 CIP Budget to transfer funds to fund
additional costs that are required for sidewalk for the Snell Road Reconstruction.
NOW, THEREFORE, BE IT THEREFORE RESOLVED, by the Common Council of
the City of Oshkosh that the 2021 Capital Improvements Budget, on file in the City Clerk’s
Office, is hereby amended as follows:
To transfer $6,000.00 from Account No. 03210410-6806-04105 (Contract
Control-Sidewalk-21-05 Ceape Avenue Reconstruction) to Account No.
03210410-6806-04004 (Contract Control-Sidewalk-20-04 Snell Road
Reconstruction).
APRIL 27, 2021 21-201 RESOLUTION
CONT’D
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
the following change Order, a copy of which is attached, is hereby approved:
PTS CONTRACTORS
4075 Eaton Road
Green Bay, WI 54311-9340
Net Increase to Contract: $58,644.54
PURPOSE: See attached Change Order.
Money for this purpose is hereby appropriated from:
Acct. Nos. 03210410-6801-04004 Contract Control-Paving-20-04 Snell Road
Reconstruction
03210410-6802-04004 Contract Control-Sanitary Sewer-20-04 Snell
Road Reconstruction
03210410-6803-04004 Contract Control-Water Main-20-04 Snell Road
Reconstruction
03210410-6804-04004 Contract Control-Storm Sewer-20-04 Snell Road
Reconstruction
03210410-6806-04004 Contract Control-Sidewalk-20-04 Snell Road
Reconstruction
03210410-6809-04004 Contract Control-Traffic-20-04 Snell Road
Reconstruction
03210410-6810-04004 Contract Control-Admin Cost-20-04 Snell Road
Reconstruction
I:\Engineering\2020 CONTRACTS\20-04 1st Paving\Project_Information\Correspondence\Memo\20-04
Memo for CO #2 (Final)_4-22-21
Page 1 of 2
TO: Honorable Mayor and Members of the Common Council
FROM: Justin Gierach, Engineering Division Manager / City Engineer
DATE: April 22, 2021
RE: Approve CIP Budget Amendment and Change Order No. 2 (Final) for Public
Works Contract No. 20-04 Snell Road (Jackson Street to Moser Street)
Reconstruction & North Main Street Storm Sewer Construction / PTS
Contractors, Inc. (+$58,644.54)
BACKGROUND
Change Order No. 2 (Final) for Contract 20-04 is scheduled for consideration by the Common
Council at the April 27, 2021 meeting. The Contract was originally awarded to PTS Contractors,
Inc. in January of 2021 and Change Order No. 1 was approved in June of 2020.
ANALYSIS
Following is a summary of the significant changes to each section of the Capital Improvement
Program (CIP):
Streets – Additional costs were required to meet existing conditions in the Jackson Street
right-of-way. Construction revealed that, instead of an expected aggregate base course
for Jackson Street, it had a nine-inch (9”) concrete base course. Additionally, limits were
extended at private driveways to provide a more desirable ride . Final quantities were
also adjusted to match field conditions.
Storm Sewer – Additional costs were required to lower the proposed storm sewer to avoid
conflict with an existing steel gas main along the south side of Snell Road. The additional
costs have been invoiced to Wisconsin Public Service for reimbursement.
Sanitary Sewer – Final quantities were adjusted to match field conditions.
Water Main – Final quantities were adjusted to match field conditions.
Sidewalk – Final quantities were adjusted to match field conditions.
Traffic – Final quantities were adjusted to match field conditions.
FISCAL IMPACT
Funding for Street, Storm Sewer, Sanitary Sewer, Water Main, Traffic, and Administrative
portions of this Project is in the 2020 CIP (Account No. 03210410-6801-04004/Contract Control-
Paving-20-04 Snell Road Reconstruction, 03210410-6804-04004/Contract Control-Storm Sewer-20-
04 Snell Road Reconstruction, 03210410-6802-04004/Contract Control-Sanitary Sewer-20-04 Snell
Road Reconstruction, 03210410-6803-04004/Contract Control-Water Main-20-04 Snell Road
Reconstruction, 03210410-6809-04004/Contract Control-Traffic-20-04 Snell Road Reconstruction,
and 03210410-6810-04004/Contract Control-Admin Cost-20-04 Snell Road Reconstruction.
I:\Engineering\2020 CONTRACTS\20-04 1st Paving\Project_Information\Correspondence\Memo\20-04
Memo for CO #2 (Final)_4-22-21
Page 2 of 2
Funding for the sidewalk portion of this Change Order is available from CIP projects which have
come in under budget:
$6,000 will be transferred from Account No. 03210410-6806-04105 (Contract Control-
Sidewalk-21-05 Ceape Avenue Reconstruction) and transferred to Account No. 03210410-
6806-04004 (Contract Control-Sidewalk-20-04 Snell Road Reconstruction).
Following is a summary of the available funds (after the transfers) and the estimated total
construction costs, including ancillary costs such as engineering fees, landfill tipping fees,
construction materials testing fees, and other construction-related expenses. Special Assessments
will be levied to adjoining property owners per the City’s Special Assessment Policy.
Contract Section Change Order Amount
Estimated Total
Construction Costs
CIP Budget/
Transferred Amount
Street $69,771.42 $2,015,240.66 $2,081,005
Storm Sewer $19,518.05 $1,372,747.58 $2,368,403
Sanitary Sewer -$37,127.38 $645,426.30 $722,050
Water Main -$2,883.79 $817,394.53 $841,800
Sidewalk $4,724.65 $163,094.01 $163,802
Traffic $4,641.59 $236,766.56 $255,000
Admin $0.00 $2,830.75 $4,800
Total $58,644.54 $5,253,500.39 $6,436,860
RECOMMENDATIONS
I recommend approval of Change Order No. 1 to Contact No. 20-04 in the amount of +$58,644.54
to PTS Contractors, Inc. and the transfer of CIP funds.
Approved:
Mark A. Rohloff
City Manager
JLG/tlt