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HomeMy WebLinkAbout02. Council Minutes April 13 & 20, 2021PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN APRIL 13, 2021 REGULAR MEETING held Tuesday, April 13, 2021 at 6:00 p.m. virtually. Mayor Palmeri presided. PRESENT: Council Members Jake Krause, Matt Mugerauer, Lynnsey Erickson, Bob Poeschl, Michael Ford, Deb Allison-Aasby and Mayor Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; and Lynn Lorenson, City Attorney Council Member Krause read the Invocation. The Pledge of Allegiance was led by Council Member Krause. PROCLAMATION Mayor Palmeri proclaimed the week of April 10 – 16, 2021 as Week of the Young Child. Tammy Dannhoff, accepted on behalf of the National Association for Young Children. Mayor Palmeri proclaimed the month of April as Alcohol Awareness Month. Sue Panek, accepted the proclamation on behalf of the leadership team from Breakwater Substance Use Prevention Coalition. CITIZENS STATEMENTS Anthony Kanter, 1320 Clayton Court, stated he was opposed to dock less scooters and his concerns were for the regulations of speed, road safety and personal safety. PUBLIC HEARINGS Mayor Palmeri ordered the following Public Hearing: Resolution 21-166 Approve Submittal of 2021 Community Development Block Grant Action Plan (Plan Commission Recommends Approval) There were no appearances and the Public Hearing was CLOSED. PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 2 MOTION: ADOPT (Ford; second, Poeschl) CARRIED: Ayes (7) Krause, Mugerauer, Erickson, Poeschl, Ford, Allison-Aasby, Mayor Palmeri Mayor Palmeri ordered the following Public Hearing: Resolution 21-167 Approve Amendment to Community Development Block Grant 2020 Annual Action Plan for Cares Act Round 3 Funding; Accept & Award Cares Act Round 2 Funds from State of Wisconsin Department of Administration (Plan Commission Recommends Approval) There were no appearances and the Public Hearing was CLOSED. MOTION: ADOPT (Allison-Aasby; second, Erickson) CARRIED: Ayes (6) Krause, Mugerauer, Erickson, Ford, Allison-Aasby, Mayor Palmeri; Present (1) Poeschl Council Member Poeschl stated due to the conflict of interest he would abstain from the vote. Allen Davis, Director of Community Development, stated the City had received three allotments, two directly from Housing and Urban Development (HUD) and one from the State of Wisconsin. He explained the City had previously received applications for improvements and worked with various community partners to create the list of projects for the block grant funds that were awarded. He explained the dollar amount awarded was approximately half of the funds. He indicated the list provided were projects in round two and three. PUBLIC COMMENT ON AGENDA ITEMS Resolution 21-197 Designate the Month of May as No Mow May (Sustainability Advisory Board Recommends Approval) Andrea Sventicka, 1715 S. Westhaven Drive, stated her support. Israel Del Toro, 711 E. Boldt Way, Appleton, explained ‘No Mow May’, the benefits to the environment along with the educational factors. PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 3 Resolution 21-196 Approve Great Neighborhoods Capital Improvement Programs Funding for Jackson Street Multimodal Traffic Safety Plan Implementation ($90,000.00) Shirley Brabender Mattox, 1313 Jackson Street, expressed her appreciation and thanked Council for their support on the Jackson Street study. CONSENT AGENDA ITEMS Report of Bills by the Finance Director. Receipt & Filing of the Common Council Minutes from March 23, 2021. Receipt & Filing of Oshkosh Library Board Minutes from February 25, 2021. Receipt & Filing of Oshkosh Public Museum Board Minutes from March 5, 2021. Receipt of Claim filed with the City’s Insurance Company: A) Randy Hooey for alleged injuries from a fall on the sidewalk at 501 N. Main Street Resolution 21-168 Approve Annual Fee for use of Miller’s Bay Kayak/Canoe Storage Racks (Advisory Parks Board Recommends Approval) Resolution 21-169 Approve General Development Plan & Specific Implementation Plan for a Multi-Family Development Located at 1745 Oregon Street (Plan Commission Recommends Approval) Resolution 21-170 Support State Budget Increase in Funding for Shared Revenue Program Council Member Ford stated the shared revenue program had been down 13% since 2012 and the City needed to become reliant on other revenue sources to provide services to residents. He explained the resolution requested the state to give the City relief on shared revenue. Resolution 21-171 Approve Closure of Funds & Transfer Assets Resolution 21-172 Award Bid to Bobcat Plus for Skid Steer Loader for the Street Division ($79,611.21) PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 4 Resolution 21-173 Award Bid to Northeast Asphalt, Inc. for South Park Tennis Court Reconstruction for the Parks Department ($248,475.00) Resolution 21-174 Award Bid to Sherwin Industries for Walk-Behind Pavement Router for the Street Division ($20,450.00) Resolution 21-175 Award Bid to RJN Group Inc. for 2021 Flow Monitoring Collection Services for Wastewater Division ($101,000.00) Resolution 21-176 Amend Special Assessment Policy Relative to Removing Trees for Street Construction & Reconstruction Projects Resolution 21-177 Approve Special Event – Oshkosh20 Garden Club to utilize the front grounds of the Oshkosh Public Museum for the Oshkosh Garden Club Plant Sale / May 22, 2021 Resolution 21-178 Approve Special Event – Oshkosh Patriotic Council to utilize South Parks, Riverside Park, City streets & the City Hall Parking lot for the Memorial Day Procession & Services / May 31, 2021 Resolution 21-179 Approve Special Event – Vietnam Veterans of America Chapter 437 to utilize City streets to hold the Oshkosh 4th of July Parade / July 4, 2021 Resolution 21-180 Approve Special Event – Ardy & Ed’s Drive In to utilize Doty Street for the Ardy & Ed’s Cruise Nights / May 27 & August 26, 2021 Resolution 21-181 Approve Special Event – Boys & Girls Club of Oshkosh to utilize Broad Street for the Block Party on Broad - Hosted at the Boys & Girls Club of Oshkosh / June 6, 2021 Resolution 21-182 Approve Special Event – Jerry Braasch to utilize Washington Avenue between N. Main Street & Jefferson Street for the Model A Restorer’s Club Car Show / June 9, 2021 Resolution 21-183 Approve Special Event – National Alliance on Mental Health Oshkosh (NAMI) to utilize City streets & sidewalks for the Oshkosh 5K for Mental Health & Suicide Awareness / May 1, 2021 Resolution 21-184 Approve Special Event – Friends of the Oshkosh Seniors Center to utilize the Oshkosh Seniors Center & Wiouwash Trail for the Silver Shoes on the Fox / September 11, 2021 PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 5 Resolution 21-185 Approve Special Event – Special Olympics Wisconsin to utilize Menominee Park for the Sun Run & Solar Plunge / June 12, 2021 Resolution 21-186 Approve Special Event – Upper Midwest Powerboat Association (UMPBA) to utilize Menominee Park Millers Bay & Boat Launch Parking Lot for the UMPBA Drag Races / June 5, 2021 Resolution 21-187 Approve Special Event – Oshkosh Yacht Club to utilize Menominee Park for the Oshkosh Yacht Club’s Extreme Regatta / July 19 & 20, 2021 Resolution 21-188 Approve Amended Special Event – Bago Walleye Club to utilize Menominee Park Millers Bay for the Bago Walleye Club Invitationals / May 2, May 23, June 27 & July 11, 2021 Resolution 21-189 Grant Noise Variance Request / Kelly’s Bar / 219 Wisconsin Street for Amplified Music Until Midnight At Beer Garden / May 14th & 15th, 2021 Resolution 21-190 Approve Appointment to the Sustainability Advisory Board Resolution 21-191 Approve License Transfer & Combination “Class B” Licenses, Combination Class “B” License Agent Change & Operator Licenses MOTION: ADOPT CONSENT AGENDA EXCLUDING RESOLUTION 21-190 (Erickson; second, Poeschl) CARRIED: Ayes (7) Krause, Mugerauer, Erickson, Poeschl, Ford, Allison-Aasby, Mayor Palmeri Resolution 21-190 Approve Appointment to the Sustainability Advisory Board MOTION: ADOPT (Ford; second, Erickson) CARRIED: Ayes (6) Krause, Mugerauer, Erickson, Ford, Allison-Aasby, Mayor Palmeri; Present (1) Poeschl Council Member Poeschl explained his appointment to the board would be as a citizen not a council member. PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 6 ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 21-192 Approve Request to Attach to the City from Town of Algoma / Jones Park Subdivision Voluntary Attachment MOTION: ADOPT (Poeschl; second, Allison-Aasby) CARRIED: Ayes (7) Krause, Mugerauer, Erickson, Poeschl, Ford, Allison-Aasby, Mayor Palmeri Ordinance 21-193 Prohibit Parking on West Side of Cumberland Trail from 9th Avenue to Greenfield Trail from November 1st to April 30th FIRST READING: LAID OVER UNDER THE RULES Jim Collins, Director of Transportation, stated there were rental units with high demand for street parking and the City had issues with plowing, street maintenance and bussing. Ordinance 21-194 Approve Zone Change from Mixed Suburban Mixed Use District (SMU) to Suburban Mixed Use District with a Planned Development Overlay (SMU-PD) for Properties Located at the Southwest Corner of West South Park Avenue & West 20th Avenue (Plan Commission Recommends Approval) FIRST READING: LAID OVER UNDER THE RULES Mark Lyons, Planning Services Manager, stated the site was the former Packers Pub location and explained the setbacks on the triangular property made it difficult to develop. He explained the applicant had requested a plan development overlay for this area. Resolution 21-195 Approve 2021 Operating Budget Amendment to Include Neighborhood Improvement Loan Program Account for Rental Rehabilitation Projects ($218,000.00) MOTION: ADOPT (Erickson; second, Poeschl) CARRIED: Ayes (7) Krause, Mugerauer, Erickson, Poeschl, Ford, Allison-Aasby, Mayor Palmeri Allen Davis, Director of Community Development, explained the history of the funding came from the federal government that was used for a larger rental rehabilitation project with repayment at 0% interest and the City had waited to use the funds for future projects. He stated the City had interested developers who understood the requirements and PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 7 Council would make loans available for future projects. Resolution 21-196 Approve Great Neighborhoods Capital Improvement Programs Funding for Jackson Street Multimodal Traffic Safety Plan Implementation ($90,000.00) MOTION: ADOPT (Poeschl; second, Erickson) CARRIED: Ayes (7) Krause, Mugerauer, Erickson, Poeschl, Ford, Allison-Aasby, Mayor Palmeri Allen Davis, Director of Community Development, stated there was a study to improve the Jackson Street Corridor and Council approved the project at the end of 2020. He explained the funding was incorporated in the 2021 Capital Improvement Program (CIP) and the additional $90,000 would assist with restriping and speed boards that would be installed later in 2021. Mayor Palmeri asked if the unused amount of $175,000.00 was in the Great Neighborhood 2021 Budget. Mr. Davis stated that was correct and the deadline for neighborhoods to apply was the end of May and the fall deadline would be determined. Resolution 21-197 Designate the Month of May as No Mow May (Sustainability Advisory Board Recommends Approval) MOTION: ADOPT (Poeschl; second, Erickson) CARRIED: Ayes (5) Krause, Erickson, Poeschl, Ford, Mayor Palmeri; Noes (2) Mugerauer, Allison-Aasby Israel Del Toro, 711 E. Boldt Way, Appleton stated the Pollenablers of Fox Cities was a group who shared information regarding ‘No Mow May’ throughout social media platforms. He explained the content was about how to be a citizen scientist, how to collect data, the benefits of ‘No Mow May’ and how it assisted with pollination. Council Member Poeschl stated the resolution would allow citizens, families and children to engage through their website. Mr. Del Toro stated with every registration, Pollenablers would send a packet of information and tools that pertained to ‘No Mow May’. Mayor Palmeri asked how citizens would register. PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 8 Mr. Del Toro stated there would be a link to the website http://www.byobeez.org/ or information provided on the Facebook page pollenablersfoxcities. He mentioned that Pollenablers would also have yard signs that explained why yards were not mowed. Council Member Mugerauer asked if complaints had gone up in Appleton during May and how those were handled. Mr. Del Toro stated there was a 2% increase in the month of June including individuals that repeatedly had not mowed their lawn. He stated residents understand that this was a voluntary experience and once citizens became aware of ‘No Mow May’ neighbors understood. He stated communication was a key component and did not expect a large increase of complaints. Council Member Mugerauer stated that 25% of the complaints regarding lawn maintenance happen in May. Council Member Poeschl stated the Sustainability Advisory Board spoke with the Inspections Division and staff agreed the City would waive fees for the month of May. He explained the project would be an educational experience for the citizens of Oshkosh. Mayor Palmeri questioned if this would be an annual project. Mr. Rohloff explained the project was intended to be a pilot program, the Sustainability Advisory Board (SAB) made the recommendation to be annually, the resolution did not specify annually. Allen Davis, Director of Community Development, stated his department would work with Oshkosh Media Services to promote and communicate to the citizens of Oshkosh. Ms. Lorenson stated the resolution would be brought back for Council approval and public awareness each year. Council Member Poeschl stated he supported the annual review of the resolution. Council Member Ford asked if a proclamation would be appropriate instead of a resolution. Council Member Allison-Aasby stated she was opposed to the resolution. Mr. Rohloff stated the Council could accomplish the program with a proclamation or a resolution. PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 9 Ms. Lorenson confirmed either a proclamation or a resolution would be appropriate. Council Member Poeschl stated his supported the resolution. Council Member Erickson stated her support of the resolution. Resolution 21-198 Approve Development Agreement with Miles Kimball LLC for Redevelopment of the Miles Kimball Building MOTION: ADOPT (Poeschl; second, Mugerauer) CARRIED: Ayes (7) Krause, Mugerauer, Erickson, Poeschl, Ford, Allison-Aasby, Mayor Palmeri Allen Davis, Director of Community Development, stated the property was the old Miles Kimball building and the developer was proposing a multi-family project. He explained the Paygo option was included in the TIF project and the finances were generated by the new increment. He stated the increment would be paid back in approximately 25 years and projected at $1.5 million. He stated the City would hold administrative and infrastructure costs for future improvements at the intersection if needed. Mayor Palmeri asked if the project would be a planned development. Mark Lyons, Planning Services Manager, stated the property was zoned for planned development and the process would be amended and approved by Council based on their specific implementation plan due to the changes since the initial presentation. Mayor Palmeri questioned the developers if a 900 square feet parkland dedication would be added. Mr. Lyons stated the property would not have a parkland dedication or fee requirement. Mayor Palmeri asked if there would be a green space area for the residents. Brett and Molly Hildebrandt, 910 W. New York Avenue, stated they did not have a vision of what that would look like at this time and would review their plans. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS Mr. Rohloff stated the noon organizational meeting on April 20, 2021 would be in-person and topics would include future in-person meetings, budget preparation calendar, and PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 10 choices for board and commissions that would be compiled and provided to the Mayor Palmeri. He stated the virtual joint workshop with Council, Plan Commission and Advisory Parks Board would review the park dedication fees and affordability of single family housing. Mayor Palmeri asked if the Redevelopment Authority would be invited. Allen Davis, Director of Community Development, stated they would be invited. Mr. Rohloff explained the joint workshop with the Oshkosh Areas School District and Council would discuss the status of the Merrill and Webster School referendum and provide an update on the free bussing for students. Council Member Mugerauer stated he would like to see the School District actively participating in the agenda. Mayor Palmeri asked if there was a reason why the City would not wait for the new superintendent. Mr. Rohloff stated the school district would not have a new superintendent until July 1, 2021 and the Council could delay the workshop until the new superintendent was hired. Council Member Ford stated he would rather have the workshop as scheduled. Mayor Palmeri requested staff reports or supporting information ahead of the meeting. Mr. Rohloff stated staff would get information to property owners that would be impacted by special assessment with options to meet in-person with a staff member from Engineering at the Convention Center or by a virtual meeting. COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS Report of Council Liaison for Boards & Commissions Mayor Palmeri reported on the following: Board and Commissions Chair Meeting  Attendance/Time of Meeting  Vacancies for Boards/Commissions  Boards / Commissions Flow Charts PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 11 Parks Advisory Board  Four Seasons Building Update  Bathhouse at Menominee Park repairs needed  Chapter 20 Parkland dedication Council Member Mugerauer stated the elections staff did an exceptional job and the result were posted within minutes of polls closing. He expressed that Oshkosh was an example of how elections should be managed. Mayor Palmeri expressed her thanks to Darlene Brandt on her years of service and her retirement. Council Member Allison-Aasby congratulated Darlene Brandt on her retirement. Darlene Brandt, Grants Coordinator, stated it had been an honor to work with a variety of people within City Hall and the community. She expressed her appreciation for her role to make improvements to the community. CITY MANAGER ANNOUNCEMENTS & STATEMENTS Mr. Rohloff explained the annual report of vendors that received over $300,000.00. Council Member Ford asked why the City would be on the vendor report. Russ VanGompel, Finance Director, stated the City had issued checks to themselves for various projects within the City. Mr. Rohloff stated the establishments on the inactive license list were closed pre-COVID and asked for consideration for non-renewal. Clerk Ubrig stated the list in the agenda included 5 inactive licenses and 2 of the oldest were the Brass Rail and Witzke’s Bar. Mayor Palmeri asked if those had been extended previously. Clerk Ubrig stated yes and explained the Brass Rail had been closed since 2017 which had a new owner that had not opened and Witzke’s Bar had been closed since October 2019 with issues pertaining to the Department of Revenue. Mr. Rohloff explained the statutes required businesses to have a hearing if Council were to have their license revoked. He stated license renewals were due on April 15, 2021, if the PROCEEDINGS OF THE COMMON COUNCIL – APRIL 13, 2021 12 businesses did reapply, Council would have to review. He explained businesses had been encouraged to turn their license in if they were not using them. Mr. Rohloff stated there would be an update on the annual goals and that he had a conversation with the Day by Day Shelter about their upcoming plans. Mr. Rohloff informed the Council that the 4th of July Fireworks show would return to Menominee Park for 2021. Mr. Rohloff stated there were appointments available for vaccines at the Sunnyview Expo Center. He explained the County Health Department had the Moderna vaccine in stock and mentioned volunteer were need if any Council Member were interested. Mike Stanley, Fire Chief, stated the Health Department reported over 37% of the County had at least one of the vaccines and almost 85% of the County in the 65 plus population had been vaccinated. There was a video shown featuring the two new fire engines. Chief Stanley expressed his appreciation to Oshkosh Media for the video. Mr. Rohloff asked about the yellow hose that detaches from the vehicles as they exited the fire station. Chief Stanley stated the hose was a magnetic hose that removed the exhaust from the fire truck and was vented out, a safety feature for the firemen inside the station. He explained the two new fire engines were purchased through the Capital Improvement Program (CIP). MOTION: RECESS UNTIL APRIL 21, 2020 AT NOON (Poeschl; second, Erickson) CARRIED: Ayes (7) Krause, Mugerauer, Erickson, Poeschl, Ford, Allison-Aasby, Mayor Palmeri The meeting recessed at 7:50 p.m. PAMELA R. UBRIG CITY CLERK PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN APRIL 20, 2021 RECESSED MEETING held Tuesday, April 20, 2021, at 12:00 p.m. in Council Chambers, City Hall Mayor Palmeri presided. PRESENT: Council Members Matt Mugerauer, Lynnsey Erickson, Bob Poeschl, Michael Ford, Deb Allison-Aasby, Jake Krause and Mayor Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; and Lynn Lorenson, City Attorney CONSENT AGENDA Oshkosh Board of Canvass filing of the Official Statement of Votes Cast for the April 6, 2021 Election for Oshkosh Mayor declaring Lori Palmeri as elected; and, for Oshkosh Common Council declaring Courtney Hansen, Bill Miller & Aaron Wojchiechowski as elected MOTION: ADOPT (Mugerauer; second, Poeschl) CARRIED: Ayes (7) Mugerauer, Erickson, Poeschl, Ford, Allison-Aasby, Krause, Mayor Palmeri OTHER BUSINESS Mayor Palmeri presented Council Member Krause with a plaque for his service on Council. Council Member Krause thanked his family and supporters during his time on Council. Council Member Mugerauer presented Council Member Allison-Aasby with a plaque for her many years of service on the City Council. PROCEEDINGS OF THE COMMON COUNCIL – APRIL 20, 2021 2 Council Member Allison-Aasby thanked her family, staff and supporters for her time on City Council. Council Member Erickson presented Council Member Poeschl with a plaque for his service on the City Council. Council Member Poeschl stated his appreciation for his family and time on City Council. MOTION: ADJOURN SINE DIE (Poeschl; second, Allison-Aasby) CARRIED: Ayes (7) Mugerauer, Erickson, Poeschl, Ford, Allison-Aasby, Krause, Mayor Palmeri The meeting adjourned at 12:20 p.m. PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN APRIL 20, 2021 ORGANIZATIONAL MEETING held Tuesday, April 20, 2021, at 12:25 p.m. in Council Chambers, City Hall Mayor Palmeri presided. PRESENT: Council Members Lynnsey Erickson, Michael Ford, Courtney Hansen, Bill Miller, Matt Mugerauer, Aaron Wojciechowski and Mayor Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; and Lynn Lorenson, City Attorney NOTE: City Clerk administered the oath of office to the re-elected Mayor Lori Palmeri and three newly elected Council Members Courtney Hansen, Bill Miller and Aaron Wojciechowski. Mayor Palmeri opened the floor for nominations for Deputy Mayor. Council Member Ford nominated Council Member Mugerauer. Council Member Wojciechowski nominated Council Member Erickson. Mayor Palmeri stated nominations were closed. MOTION: CLOSE NOMINATIONS FOR DEPUTY MAYOR (Mugerauer; second, Erickson) CARRIED: Ayes (7) Erickson, Ford, Hansen, Miller, Mugerauer, Wojciechowski, Mayor Palmeri Council Member Ford stated he nominated Council Member Mugerauer based on his seniority, experience and his ability to handle the evaluation of the City Manager. He explained that Council Member Mugerauer would bring balance between the Mayor and the Deputy Mayor position. PROCEEDINGS OF THE COMMON COUNCIL – APRIL 20, 2021 2 Council Member Wojciechowski stated he nominated Council Member Erickson based on his understanding of her platform. Council Member Mugerauer expressed his appreciation for the nomination and would look forward to the position if he was elected. Council Member Erickson stated she brought different perspectives on several issues, continued to build trust and created a good working relationship with Council. She explained if selected she would continue to strengthen the evaluation process of the City Manager with participation and communication for feedback from the City Manager. Mayor Palmeri stated both Council Members would be assets and that Council Member Erickson had gone above and beyond during her time on Council. Ms. Ubrig called the roll for election of the Deputy Mayor: Erickson voted Erickson Miller voted Mugerauer Ford voted Mugerauer Mugerauer voted Mugerauer Hansen voted Mugerauer Wojciechowski voted Erickson Mayor Palmeri voted Erickson VOTE FOR DEPUTY MAYOR: Mugerauer – 4 Erickson – 3 COUNCIL SEATING ASSIGNMENTS Mayor Palmeri stated seating assignments would be decided if Council approved. Deputy Mayor Mugerauer stated he was in favor of the Council selecting their seats at this meeting. The Council seating assignments were decided as follows: (starting with the seat farthest to the right of the Mayor) Courtney Hansen, Bill Miller, Matt Mugerauer, Lori Palmeri, Aaron Wojciechowski, Lynnsey Erickson, Michael Ford. PROCEDURAL MATTERS Mr. Rohloff stated all Council Members had the opportunity to tour or ride along of any City operation which would be scheduled through the City Manager’s office. He stated the Human Resources Department was working on an orientation for new Council PROCEEDINGS OF THE COMMON COUNCIL – APRIL 20, 2021 3 Members. Mayor Palmeri asked Council if they would be interested in a Council Retreat. Mr. Rohloff stated he would send out a survey for Council Members to provide input. Mayor Palmeri stated the rules had been updated last year and asked if there were amendments. Council had no changes to their rules. MOTION: ADOPT COUNCIL RULES (Erickson; second, Ford) CARRIED: Ayes (7) Erickson, Ford, Hansen, Miller, Mugerauer, Wojciechowski, Mayor Palmeri OTHER BUSINESS Mayor Palmeri stated her appreciation for the format of the report for Council Liaison to Boards and Commissions. She explained the Council liaison positions would become effected June 1, 2021. She asked if anyone had any changes to their preferences that they had already submitted. She stated not all Board and Commission had representation due to the amount of Board and Commission the City had. She requested if any Counci l Member had limitations to notify her directly. Mr. Rohloff reviewed the 2021 calendar dates for the 2022 budget preparations. He stated the budget workshops were scheduled for on June 29, August 31, October 18 and 19, 2021. He explained Council would receive the budget on October 12th to review before the all- day budget workshops on October 18 and 19 that would be held in the Council Chambers. Mayor Palmeri stated that Council would need to decide if meetings would be in-person or virtual. Mr. Rohloff stated it is difficult with hybrid meetings when there were virtual and in- person participation. He explained the current layout of the Council Chamber would be used for the budget workshops with department heads and the use of audio and visuals on the screens. Council Member Ford asked staff if the in-person meetings could resume safely. Mr. Rohloff stated they were comfortable with the current layout of the Council PROCEEDINGS OF THE COMMON COUNCIL – APRIL 20, 2021 4 Chambers with the public in room 404. He mentioned an option was to keep the public participation remotely for safety reasons. Mayor Palmeri asked what the audio and visual would be like with Council Members in person and the public virtual. Mr. Rohloff had Oshkosh Media show the Council the virtual option of what the participants and Council would see. He stated with the public remote participation would allow the Council to meet in-person. Council Member Ford asked if there would be a controversial topic would the City move the meeting to an alternative location. Mr. Rohloff stated yes, the noticed meeting would reflect the location change. Council Member Ford stated if the public would adhere to the rules, Council would have in-person meetings with public comment. Mr. Rohloff stated room 404 would accommodate 15 people. Council Member Ford stated his support to resume Council Meetings in-person. Mayor Palmeri stated the change would also apply to boards and commissions. Council Member Erickson asked if the public would attend in-person or virtual. Mr. Rohloff stated as long as the agenda items were scheduled at the beginning of the agenda. Mayor Palmeri stated her support to resume Council meetings in-person. Council Member Miller stated he would support in-person meetings. Council Member Erickson expressed she would support having the option for the public to participate virtually as well as in-person for accessibility. Deputy Mayor Mugerauer stated he would agree with the public given the option to participate in-person or virtual. He explained his support for Council to resume in-person meetings and asked if the boards and commission would stay virtual longer than the Council. PROCEEDINGS OF THE COMMON COUNCIL – APRIL 20, 2021 5 Mayor Palmeri asked if there would be an issue if some board or commissions to remain virtual. Ms. Lorenson stated as long as her office was aware of their preference for the resolution. Mr. Rohloff explained he would prefer the board and commissions not participate in a hybrid method. He stated all public attendees and participants would be virtual. He indicated that May 11, 2021 would be the last virtual Council meeting and the first Council in-person meeting would be May 25, 2021. Council Member Miller stated the board and commissions should make their decision to resume in-person meetings or continue virtually. Mr. Rohloff asked Council to select May 4, 5, or 6, 2021 for their Council portrait. Mayor Palmeri stated May 5 did not work for her. Council Member Erickson expressed May 5 did not work for her as well. Council Member Mugerauer stated he was not available on the May 6. Mayor Palmeri asked if May 4 was available for everyone. Council agreed. Mr. Rohloff stated his office would be in contact with further details and if a Council Member had a preference on time to notify his office. Ms. Lorenson stated staff updated the Council manuals and would be distributed. MOTION: ADJOURN (Mugerauer; second, Erickson) CARRIED: VOICE VOTE The meeting adjourned at 1:07 p.m. PAMELA R. UBRIG CITY CLERK