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HomeMy WebLinkAboutMinutes1 PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN MARCH 23, 2021 REGULAR MEETING held Tuesday, March 23, 2021 at 5:00 p.m. virtually. Mayor Palmeri presided. PRESENT: Council Members Deb Allison-Aasby, Jake Krause, Matt Mugerauer, Lynnsey Erickson, Bob Poeschl, Michael Ford and Mayor Lori Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; and Lynn Lorenson, City Attorney MOTION: CONVENE INTO CLOSED SESSION TO DISCUSS BARGAINING OPTIONS, STRATEGY, PARAMETERS & TERMS RELATED TO THE NEGOTIATION OF AN AGREEMENT FOR REDVELOPMENT OF THE CABRINI SCHOOL REDEVELOPMENT PURSUANT TO SECTION 19.85(1)(E) OF THE WISCONSIN STATE STATUTES WHERE COMPETITIVE BARGAINING REASONS REQUIRE A CLOSED SESSION; (Krause, second, Mugerauer) CARRIED: Ayes (7) Allison-Aasby, Krause, Mugerauer, Erickson, Poeschl, Ford, Mayor Palmeri MOTION: ADJOURN (Mugerauer, second, Erickson) CARRIED: Ayes (7) Allison-Aasby, Krause, Mugerauer, Erickson, Poeschl, Ford, Mayor Palmeri The meeting adjourned at 5:03 p.m. PAMELA R. UBRIG CITY CLERK PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN MARCH 23, 2021 REGULAR MEETING held Tuesday, March 23, 2021 at 6:00 p.m. virtually. Mayor Palmeri presided. PRESENT: Council Members Deb Allison-Aasby, Jake Krause, Matt Mugerauer, Lynnsey Erickson, Bob Poeschl, Michael Ford and Mayor Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; and Lynn Lorenson, City Attorney Council Member Allison-Aasby read the Invocation. The Pledge of Allegiance was led by Council Member Allison-Aasby. CITIZENS STATEMENTS There were no citizen statements. PUBLIC COMMENT ON AGENDA ITEMS There were no public comments on agenda items. CONSENT AGENDA ITEMS Report of Bills by the Finance Director. Receipt & Filing of the Common Council Minutes from March 9, 2021. Receipt & Filing of Oshkosh Library Board Minutes from September 3, 2020. Receipt of Claim filed with the City’s Insurance Company: A) Auto-Owner Insurance Company on behalf of Jeremy & Kelly Nigl for alleged damages from water main break B) Wisconsin Public Service Corporation for alleged damages to a ground electric facility caused by snow plow PROCEEDINGS OF THE COMMON COUNCIL – MARCH 23, 2021 2 Resolution 21-133 Approve CIP Budget Amendment & Professional Services Agreement with Split Rock Studios for Design Development of Deep Roots, Growing City Exhibition ($119,953.00) Resolution 21-134 Approve Agreement between Aurora Medical Group, Inc. & the Oshkosh Fire Department to conduct training in vacant structures Resolution 21-135 Approve Agreement between Fox Valley Technical College & the Oshkosh Fire Department for a regional hiring process Resolution 21-136 Approve ONE Oshkosh Our Neighborhoods Engage Strategic Plan Update 2021-2024 Resolution 21-137 Accept Water Main Easement at the 3100 Block of Quail Run Drive (Plan Commission Recommends Approval) Resolution 21-138 Accept Water Main Easement at the 3000 Block of Bromfield Drive (Plan Commission Recommends Approval) Resolution 21-139 Accept Water Main Easement at 2975 West Pheasant Court (Plan Commission Recommends Approval Resolution 21-140 Accept Water Main Easement at 2970 West Pheasant Court (Plan Commission Recommends Approval) Resolution 21-141 Authorize Submittal of Housing Cost Reduction Initiative (HCRI) Program Grant Application; Wisconsin Department of Administration, Division of Energy, Housing & Community Resources Resolution 21-142 Approve & Submit Wisconsin Department of Natural Resources 2020 Storm Water Program Annual Report Resolution 21-143 Approve Professional Services Proposal to Lee Recreation for Playground Design & Installation for Westhaven Circle Park ($190,000.00) Resolution 21-144 Approve CIP Budget Amendment & Award Bid to Vinton Construction Company for Westhaven Circle Park Ballfield Redevelopment Project for the Parks Department ($179,970.00) PROCEEDINGS OF THE COMMON COUNCIL – MARCH 23, 2021 3 Resolution 21-145 Award Bid to Core & Main & ETNA Supply for 2021 Water Materials and Brass Goods for Water Utility Division ($65,906.50 estimated) Resolution 21-146 Approve Purchase of Lighting Poles & Fixtures to Enterprise Lighting LTD & Philips Lighting for the Ceape Avenue Reconstruction Project 21-05 ($55,226.01) Resolution 21-147 Award Bid for Public Works Contract No. 21-05 to Jossart Brothers, Inc. for Ceape Avenue Reconstruction ($3,059,387.02) Resolution 21-148 Approve CIP Budget Amendment & Professional Service Agreement with Strand Associates, Inc. for Construction - Related Engineering Services for Oregon Street Culvert Replacement ($60,000.00) Resolution 21-149 Approve Amendment to Professional Services Agreement with CBS Squared, Inc. for Construction-Related Engineering Services for Water Filtration Plant Boiler & Control Replacement Project ($58,900.00) Resolution 21-150 Approve Budget Amendment to Increase the Museum Membership Fund For “White Christmas: The Exhibition” / $40,000.00 for Donation & Rental Fee Payment Resolution 21-151 Approve Special Event – Downtown Business Improvement District (BID) to utilize Main Street, Market Street & Waugoo Avenue sidewalks for the Downtown Oshkosh Spring Sidewalk Sale / April 24, 2021 Mayor Palmeri asked if the applicant would use extra parking spots for displays. Kathy Snell, Special Events Coordinator, stated that was not discussed and the format would be the same as the farmer’s market. Resolution 21-152 Approve Special Event – Paine Art Center & Gardens to utilize Algoma Boulevard & Congress Avenue for the Festival of Spring / May 22, 2021 Resolution 21-153 Approve Special Event – Paine Art Center & Gardens to utilize Algoma Boulevard & Congress Avenue for the Faire the Green / July 11, 2021 Resolution 21-154 Approve Special Event – Bago Walleye Club (BWC) to utilize PROCEEDINGS OF THE COMMON COUNCIL – MARCH 23, 2021 4 Menominee Park Millers Bay Boat Launch parking lot for the BWC Walleye Invitational / May 2, June 27, & July 11, 2021 Resolution 21-155 Approve Special Event – Bay-Lakes Council, BSA to utilize Menominee Park for their Adventure Hike / August 21, 2021 Resolution 21-156 Approve Special Event – Dutrirun Foundation to utilize City streets & Menominee Park for Race the Lake / August 22, 2021 Resolution 21-157 Approve Special Event – Run Away Events to utilize the Riverwalk & City streets for the Lumberjack & Jill Run Walk hosted at Dockside Tavern / October 9, 2021 Resolution 21-158 Approve Special Event – Waterfest Inc. to utilize the Leach Amphitheater for the Waterfest concert series / June 3 through August 26 (Thursdays) & July 21 (Wednesday), 2021 Resolution 21-159 Approve Special Event – John Sakschek to utilize Opera House Square (sundial area) for the Franki Moscato – Inspiration Celebration series / June 5, July 3, September 11, September 25, October 9, October 16 & October 23, 2021 Resolution 21-160 Disallowance of Claim by Lisa Voss Resolution 21-161 Approve Operator Licenses MOTION: ADOPT CONSENT AGENDA (Ford; second, Allison-Aasby) CARRIED: Ayes (7) Allison-Aasby, Krause, Mugerauer, Erickson, Poeschl, Ford, Mayor Palmeri ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 21-162 Approve Zone Change from Urban Mixed Use District with a University Transition Overlay (UMU-UTO) to Institutional District with a University Transition Overlay (I-UTO) for Parcels West of 417 Algoma Boulevard (Plan Commission Recommends Approval) MOTION: ADOPT (Mugerauer; second, Erickson) CARRIED: Ayes (7) Allison-Aasby, Krause, Mugerauer, Erickson, Poeschl, Ford, Mayor Palmeri PROCEEDINGS OF THE COMMON COUNCIL – MARCH 23, 2021 5 Mayor Palmeri stated the parcels were for the Salvation Army expansion project. Allen Davis, Director of Community Development, confirmed that was correct. Ordinance 21-163 Approve Request to Attach to the City from Town Of Algoma / Jones Park Subdivision Voluntary Attachment FIRST READING: LAID OVER UNDER THE RULES Allen Davis, Director of Community Development, stated the parcel would potentially become a new subdivision located west of the City near 9th Avenue and Clairville Road. Mark Lyons, Planning Services Manager, explained the parcel was East of Claireville Road and was in the Zone E attachment area of the cooperative agreement with the Town of Algoma. He stated in the agreement the area would become part of the City in 2023 and the developer of the new subdivision requested the parcel become attached now to access municipal services. Resolution 21-164 Approve Budget Amendment & Fund Transfer; Approve Spot Blight Designation; Authorize Redevelopment Authority to Acquire; 548 Otter Avenue ($50,000.00) (Redevelopment Authority Recommends Approval) MOTION: ADOPT (Erickson; second, Ford) CARRIED: Ayes (7) Allison-Aasby, Krause, Mugerauer, Erickson, Poeschl, Ford, Mayor Palmeri Allen Davis, Director of Community Development, stated the property was vacant and the property owner approached the City to sell the property for demolition. He explained after the City review of the property, the findings were the building should be demolished. He stated the assessed value was less than $100,000.00 and the fair market value was more than $100,000.00. He explained the RDA policy states .50 cents on the dollar when it comes to how much the City would spend to acquire the property. He stated there were funds available in the Community Development Block Grant account for blighted areas and the property met those requirements. He stated the adjoining property owner had inquired about purchasing the land. Resolution 21-165 Approve Agreement with Watco Companies Pertaining to Installation of Casings near the Wisconsin & Southern Railroad in the Southwest Industrial Park as Part of Contract No. 20-02 PROCEEDINGS OF THE COMMON COUNCIL – MARCH 23, 2021 6 MOTION: ADOPT (Krause; second, Mugerauer) CARRIED: Ayes (7) Allison-Aasby, Krause, Mugerauer, Erickson, Poeschl, Ford, Mayor Palmeri Allen Davis, Director of Community Development, stated the project was related to the future extension of the rail spur to serve businesses in the Southwest Industrial Park. He explained the casing would protect the sewer and water pipes that would be located under the spur. He stated Watco would pay for the casing, no cost to the City. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER & FUTURE AGENDA ITEMS Mayor Palmeri asked how the Organizational Meeting would flow. Mr. Rohloff stated meetings had been scheduled virtually through April, unless Council would like to make a change. He explained the Council would log on to the organizational meeting virtually at noon and the City Clerk would administer the Oath of Office. Ms. Ubrig stated she would provide the oath to the incoming Council Members for them to complete and return to her. Mr. Rohloff stated the current Council would start the meeting. Mayor Palmeri asked about the Council photo. Mr. Rohloff stated the current Council Member photo was on display at City Hall and the upcoming Council photo would be scheduled in May or the near future. Mayor Palmeri asked Council their thoughts on in-person meetings verses virtual meetings going forward. Mr. Rohloff stated the current decision to remain virtual through April was made based on input from public safety and County health as well as to get public notices out which requires several weeks. He explained a decision would need to be made on the May meetings prior to the next Council meeting to meet the requirements and he asked the Council to weigh in. He explained there were offices in City Hall that had seen a spike in cases. Council Member Ford stated his preference would be to make the switch for the April 20th organizational meeting. PROCEEDINGS OF THE COMMON COUNCIL – MARCH 23, 2021 7 Council Member Krause requested to have the April 20th meeting in-person and have a discussion with the new Council Members on the topic. Mayor Palmeri questioned if the City had seen a spike at City Hall with employees. Mr. Rohloff stated that was correct. Council Member Mugerauer stated he agreed the April 20th meeting should be in-person to include the new Council Members. Council Member Erickson agreed with the in-person meeting on April 20th and extend the virtual option through May 1st based on the criteria change for eligibility of vaccinations. Mr. Rohloff stated the City would notify the newly elected officials and comply with the social distancing requirement for the April 20, 2021 in-person organizational meeting. Mr. Rohloff stated the City was working on a resolution regarding shared revenue and anticipated Council discussion in the future. Mayor Palmeri asked if Council Members had a preference on how to handle the resolutions. Council Member Ford stated his would be the fiscal issues such as Municipal Services Payments (MSP), shared revenue, and local sales tax option. Council Member Mugerauer stated he would like one resolution and make it specific to Oshkosh. Mayor Palmeri asked Council if they were only interested in a fiscal resolution. Council Member Ford stated there was an overlap with some items such as the tax option was a local control policy and that had a fiscal impact to Oshkosh. Mr. Rohloff stated dividing the items would allow Council to vote on them individually. He explained the staff would create separate resolutions for Municipal Services Payments (MSP), shared revenue and local sales tax. He stated if Council had interest in other topics, they need to communicate with City staff. Mayor Palmeri stated if Council Members wanted resolutions, to communicate with staff with an understanding that they would need time to research the topic prior to getting the resolution on the agenda. PROCEEDINGS OF THE COMMON COUNCIL – MARCH 23, 2021 8 COUNCIL MEMBER ANNOUNCEMENTS & STATEMENTS Report of Council Liaison for Boards & Commissions Mayor Palmeri reported on the following: Redevelopment Authority  Spotlight designation on Otter Street  Renewals of COP’s for green spaces  Discussion of Community Garden RFP  Inventory of Property Parcels Council Member Erickson reported on the following: Transit Advisory Board  Go Transit Free Transportation to Vaccination Locations  Increased use of Student Busing Program CITY MANAGER ANNOUNCEMENTS & STATEMENTS Mr. Rohloff explained the 4th Quarter Preliminary General Fund Revenue and Expense Report showed the impact due to COVID was a loss of $200,000.00 in the general fund. He stated parking revenue, ticket revenue, liquor license fee were all down and reminded the Council liquor license fees were waived. Russ Van Gompel, Finance Director, stated the revenue side went down $3,000,000.00 overall and the $200,000.00 draw down would be recaptured in the general fund with the American Rescue Plan. Mr. Rohloff stated the finance department would prepare the numbers before the auditors would review. Council Member Mugerauer stated Council had a part in the loss with the liquor license fees waived and appreciated staff’s management of the budget. Mr. Rohloff stated the first 2022 budget workshop would be on June 29th and the second budget workshop was scheduled for August 31, 2021. He reminded Council that October 18 and 19, 2021 would be the all-day budget review with departments with adoption of the budget on November 9, 2021. Mr. Rohloff stated he attended the National League of Cities Conference and he provided a summary document of the American Rescue Plan Act. He explained City staff put together a comparison of revenue starting in 2019 and a 3 year average. He stated the PROCEEDINGS OF THE COMMON COUNCIL – MARCH 23, 2021 9 general fund had a loss along with various departments. He expressed there was a lot of information coming in and the exact amount of allocation was still unknown. He stated the total amount was $65 million to be divided and stated he would provide information when available. Mayor Palmeri questioned if the City could apply for multiple funding items provided on the list. Mr. Rohloff confirmed there would be more to come on the specifics within each category. Mayor Palmeri asked if the City would include public input. Mr. Rohloff stated yes, the City would have public input within reason. He explained the City would receive the first installment within 60 days once finalized. Council Member Ford asked if the City could use the funds for a project that would have otherwise been funded by a loan. Mr. Van Gompel stated the Department of Treasury would provide rules/regulations and the City would report what the funds were used for. Mr. Rohloff indicated the City would receive the funds directly from the Federal Government. Mr. Rohloff encouraged COVID testing for anyone even if you do not have symptoms. Mike Stanley, Fire Chief, stated 67,000 people in Winnebago had been vaccinated with at least one shot. He explained starting May 1, 2021 the criteria would allow more individuals to receive the vaccine. Mr. Rohloff stated the Three Waves Clinic had received their first shipment of vaccines, available for City, County and School District employees. He encouraged citizens to look at wcvaccine.org for general vaccine information in Winnebago County. Mayor Palmeri questioned if the testing website to register was still doineedacovid19test.com. Mr. Rohloff stated that was correct and testing would be quickly scheduled once registered. Mr. Rohloff asked for clarification on early voting. PROCEEDINGS OF THE COMMON COUNCIL – MARCH 23, 2021 10 Ms. Ubrig stated the Clerk’s Office mailed out over 4,000 absentee ballots. She explained early voting started on Tuesday, March 23 would go through Friday, April 2, 2021. Mayor Palmeri thanked everyone for their part in the State of the City. MOTION: ADJOURN (Mugerauer; second, Erickson) CARRIED: Ayes (7) Allison-Aasby, Krause, Mugerauer, Erickson, Poeschl, Ford, Mayor Palmeri The meeting adjourned at 6:58 p.m. PAMELA R. UBRIG CITY CLERK