HomeMy WebLinkAbout21. 21-149AGREEMENT WITH CBS SQUARED, INC. FOR
CONSTRUCTION-RELATED ENGINEERING SERVICES FOR
WATER FILTRATION PLANT BOILER & CONTROL
REPLACEMENT PROJECT ($58,900.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the City and CBS Squared, Inc. previously entered into an agreement
in which CBS Squared, Inc. would provide the City with professional services related to
application, permitting and preparation and review of bid documents for the
replacement of the Water Filtration Plant boiler and HVAC controls; and
WHEREAS, staff has requested a proposal from CBS Squared, Inc. to now provide
construction-related engineering services related to this project.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are authorized and directed to enter into and take
those steps necessary to implement an appropriate amended professional services
agreement with CBS Squared, Inc. for additional construction-related engineering
services in the amount of fifty-eight thousand nine hundred dollars. ($58,900.00).
Acct. Nos. 03221810-7206-64110 Water Capital Fund-Capital Construction-
Water Filtration Infrastruc Improvmn
03221810-7206-64904 Water Capital Fund-Capital Construction-
Water Filtn HVAC Cntrl & Software
MARCH 23, 2021 21-149 RESOLUTION
(CARRIED__7-0______LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AMENDMENT TO PROFESSIONAL SERVICES
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TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works / Utilities General Manager
DATE: March 18, 2021
RE: Approve Amendment to Professional Services Agreement with CBS Squared,
Inc. for Construction-Related Engineering Services for Water Filtration Plant
Boiler and Control Replacement Project ($58,900)
BACKGROUND
A professional services agreement with CBS Squared, Inc. (CBS Squared) for providing
professional services related to the replacement of the Water Filtration Plant boiler and HVAC
controls was reported to the Common Council (Council) on June 9, 2020. These services included
assistance with the Public Service Commission application for construction authorization,
assistance with permit submittal to the Wisconsin Department of Natural Resources, preparation
of bidding documents, and review of bids for recommending contract award.
ANALYSIS
Staff has requested a proposal from CBS Squared to provide construction-related engineering
services. These services will include: reviewing shop drawing and product submittals; reviewing
reports submitted by start-up, testing, and inspection agencies for the purpose of identifying
results not conforming to Construction Documents; attending one (1) Pre-Construction Meeting
in Oshkosh; attending four (4) monthly Construction Meetings in Oshkosh; attending twelve (12)
weekly Construction Meetings in Oshkosh; providing up to eighteen (18) construction progress
site visits or construction progress conference calls and preparing an observation report/notes for
each visit; providing testing and balancing services for the HVAC system; reviewing and
processing applications for payment requests; visiting the site two (2) times to review
construction at substantial completion, preparing a Punchlist which will include any items
requiring correction, and following up on completed punchlist items; visiting the site one (1) time
to review completion of punchlist items upon receiving written confirmation from the City’s
Construction Contractor that noted corrections have been completed and preparing a report of
findings; preparing close-out documents; and preparing record drawings based on drawing
mark-ups provided by the City’s Construction Contractor showing “as-built” conditions.
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FISCAL IMPACT
Staff has reviewed the amendment and the costs. The amount of this amendment is time and
materials not to exceed $58,900. This will raise the total agreement to $111,605. Funding for the
Water Filtration Plant Boiler Replacement portion of this amendment is included in the Major
Equipment section of the 2017 Capital Improvement Program (CIP) (Account No. 03221810-7206-
64110/Water Capital Fund-Capital Construction-Water Filtration Infrastrc Imprvmn) and the
funding for the Water Filtration Plant HVAC Controls and Software Replacement portion of this
amendment is included in the Property Improvements – Utility section of the 2020 CIP (Account
No. 03221810-7206-64904/Water Capital Fund-Capital Construction-Water Filtn HVAC Cntrl &
Software). The cost of this amendment was included in the total cost of this Project that was
provided in the memo submitted at the previous Council meeting for the award of the
construction contract to Sure Fire, Inc.
RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal,
sealed quotes. I have reviewed the proposal and in accordance with Section 12-16 of the Code, I
am hereby recommending the Common Council approve this amendment.
Approved:
Mark A. Rohloff
City Manager
SMG/tlt