HomeMy WebLinkAbout20. 21-148SERVICE AGREEMENT WITH STRAND ASSOCIATES, INC. FOR
CONSTRUCTION-RELATED ENGINEERING SERVICES FOR
OREGON STREET CULVERT REPLACEMENT ($60,000.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
WHEREAS, the Oregon Street Culvert is in need of replacement and the City has
previously contracted with Strand Associates, Inc. for engineering services related to this
project; and
WHEREAS, staff recommends entering into an additional agreement with Strand
Associates, Inc. to further provide construction-related engineering services for this
project; and
WHEREAS, the Common Council has adopted the 2021 Capital Improvement
Program and Budget, which is on file in the Office of the City Clerk and available for
public inspection; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Program
Budget to add additional funding for this purpose.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the 2021 Capital Improvements Budget, on file in the City Clerk’s Office, is
hereby amended as follows:
To transfer $40,967.90 from Account No. 03210410-6804-04004 (Contract Control-
Storm Sewer-20-04 Snell Road Reconstruction) to Account No. 03210410-6804-
04103 (Contract Control-Storm Sewer-21-03 Oregon Intr Fond du Lac SS).
MARCH 23, 2021 21-148 RESOLUTION
(CARRIED__7-0______LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE CIP BUDGET AMENDMENT & PROFESSIONAL
MARCH 23, 2021 21-148 RESOLUTION
CONT’D
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
the proper City officials are hereby authorized to enter into and take those steps necessary
to implement an appropriate professional services agreement with Strand Associates, Inc.
for construction-related engineering services for Oregon Street Culvert Replacements in
the amount of sixty thousand dollars ($60,000.00)
Acct. No. 03210410-6804-04103 Contract Control-Storm Sewer-21-03
Oregon Intr Fond du Lac SS
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TO: Honorable Mayor and Members of the Common Council
FROM: Justin Gierach, Engineering Division Manager / City Engineer
DATE: March 18, 2021
RE: Approve CIP Budget Amendment and Professional Services Agreement with
Strand Associates, Inc. (Strand) for Construction-Related Engineering Services
for Oregon Street Culvert Replacement ($60,000)
BACKGROUND
The Winnebago County Highway Department inspects all bridges within the City of Oshkosh on
a bi-annual basis in accordance with Wisconsin Department of Transportation (WisDOT)
requirements. Those reports are submitted to the WisDOT upon completion. An inspection
completed in late 2019 of the Oregon Street bridge located just north of West Waukau Avenue
indicated that the deterioration of the structure exceeded typical repair methods and the structure
needed to be considered for replacement in the near future. The report also indicated there is
significant cracking and ninety percent (90%) of the surface is patched, cracked, or delaminated.
Delamination is the separation of the steel reinforcement from the concrete structure.
In September 2020, Council approved an agreement with Strand to provide design engineering
services for the replacement of the Oregon Street and Bradley Street culverts. The culverts’ design
services were grouped together because they are similar in nature and on the same section of
Gallups/Merrits Creek. Engineering staff have now requested a proposal from Strand to perform
construction-related engineering services for the replacement of the Oregon Street culvert. This
work is being performed in conjunction with the Oregon Street and Fond du Lac Road Sanitary
Interceptor Sewer Construction Project. The replacement of Bradley Street culvert will be
performed in conjunction with the Bradley Street Asphalt Paving Project currently listed in the
2022 Capital Improvements Program (CIP).
ANALYSIS
The services to be provided under this agreement with Strand include: providing contract
administration services, providing resident project representative services, and providing record
drawing from information compiled from the City’s Construction Contractor’s records.
Engineering Division staff carefully reviewed the scope of services and the proposed cost, and
found that it is in line with the level of effort necessary to complete the Project. Strand was chosen
to perform these services because of their experience in providing similar services to the City and
their familiarity with this Project.
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FISCAL IMPACT
The proposed fee is not to exceed $60,000 and will be charged to the Storm Water section of the
CIP. Funding for these services is partially available in the Oregon Street and Fond du Lac Road
Sanitary Project in the 2021 CIP (Account No. 03210410-6804-04103/Contract Control-Storm
Sewer-21-03 Oregon Intr-Fond du Lac SS) and the balance is available from a previous CIP project
which came in under budget:
$40,967.90 will be transferred from Account No. 03210410-6804-04004 (Contract Control-
Storm Sewer-20-04 Snell Road Reconstruction) and transferred to Account No. 03210410-6804-
04103 (Contract Control-Storm Sewer-21-03 Oregon Intr Fond du Lac SS).
RECOMMENDATIONS
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal,
sealed quotes. I have reviewed the proposal and in accordance with Section 12-16 of the Code, I
am hereby recommending the Common Council approve this agreement and the transfer of CIP
funds.
Approved,
Mark A. Rohloff
City Manager
JLG/tlt