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Home My WebLink About17. 21-145MARCH 23, 2021 21-145 RESOLUTION 2021 WATER MATERIALS AND BRASS GOODS FOR WATER UTILITY DIVISION ($65,906.50 ESTIMATED) INITIATED BY: PURCHASING DIVISION WHEREAS, the City of Oshkosh has heretofore advertised for bids for 2021 water materials and brass goods for the Water Utility Division; and WHEREAS, upon the opening and tabulation of bids, it appears that the following are the most advantageous bids: CORE AND MAIN 2100 Little Rapids Road De Pere, WI 54115 (See Attached Bid Tab for Quantities and Bid) and ETNA SUPPLY 7301 W. Calumet Road Milwaukee, WI 53223 (See Attached Bid Tab for Quantities and Bid) NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bids are hereby accepted and the proper City officials are hereby authorized and directed to enter into appropriate agreements for the purpose of same, all according to plans, specifications, and bids on file. Money for this purpose is hereby appropriated from: (CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______) PURPOSE: AWARD BID TO CORE AND MAIN AND ETNA SUPPLY FOR MARCH 23, 2021 21-145 RESOLUTION CONT’D Acct. No. 541-1810-1501-00000 Inv-Main Piping 541-1810-1503-00000 Inv-Main Fittings/Joints 541-1810-1504-00000 Inv-Hydrants & Parts 541-1810-1505-00000 Inv-Misc Fittings & Materials 541-1810-1508-00000 Inv-1 Copper Tubing 541-1867-6517-08673 Supplies-Repair Parts/Maint-Mains 541-1867-6517-08675 Supplies-Repair Parts/Maint-Services 541-1867-6513-08677 Motor Oil Lubricants/Maint-Hydrants TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: March 15, 2021 RE: Award Bid to Core and Main and ETNA Supply for 2021 Water Materials and Brass Goods for Water Utility Division ($65,906.50 estimated) BACKGROUND Each year the Water Utility Division seeks vendors to provide necessary water materials and brass goods for their operations such as copper tubing and various water main parts including sleeves, glands, valves, hydrants and adaptors. Maintaining the inventory of these materials allows the Water Utility Division to have the proper replacement parts on hand for quick repairs to restore water service. ANALYSIS Working in conjunction with the Water Utility Division, Purchasing reviewed and prepared proposals seeking vendors for the 2021 order. Bid requests were sent to vendors who have bid in previous years. Bids were due on February 2, 2021. The 2021 bid for these materials was originally awarded by Council on 2/23/21. Unfortunately after the initial bid award it was determined one of the awarded bidders could not provide all the materials as required. Subsequently the 2/23/21 bid award was then rescinded by Council on 3/9/21. The updated bid tab is now attached. Staff has confirmed with bidders that they can provide all materials as required. FISCAL IMPACT The water materials and brass goods are purchased out of the following Water Utility inventory account numbers as referenced on the attached bid tab: 541-1810-1501-00000 (Inv-Main Piping), 541-1810-1503-00000 (Inv-Main Fitings/Joints), 541-1810-1504-00000 (Inv-Hydrants & Parts), 541-1810-1505-00000 (Inv-Misc Fittings & Materials), and 541-1810-1508-00000 (Inv-1 Copper Tubing), and the following Water Utility expense account numbers: 541-1867-6517-08673 (Supplies-Repair Parts/Maint-Mains), 541-1867-6517-08675 (Supplies- Repair Parts/Maint-Services), and 541-1867-6513-08677 (Motor Oil Lubricants/Maint-Hydrants). The estimated quantities ordered for the materials and goods are also reflected on the bid tab. Based on the estimated 2021 order amounts at the low bid for each section the fiscal impact for these items is anticipated to be $65,906.50. RECOMMENDATION Working with the Water Utility Division, Purchasing reviewed the bids and is recommending the Common Council award the 2021 order of hydrant parts, valve parts and main parts to Core and Main for the low bid amount for estimated quantities on the attached bid tab for the estimate of $49,863.00 and service parts to ETNA Supply for the low bid amount for estimated quantities on the attached bid tab for the estimate of $16,043.50. Respectfully Submitted, Approved: Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager BID TAB 2021 WATER MATERIALS AND BRASS GOODS ETNA Supply Core and Main acct # WATER UTILITY DIVISION 7301 W Calumet Road 2100 Little Rapid Road to be BIDS OPENED FEBRUARY 2, 2021 Milwaukee WI 53223 DePere WI 54115 charged Oshkosh SERVICE PARTS Inventory #DESCRIPTION Price Total Price Total NOI 1" Poly Pipe inserts 25 $1.35 $33.75 $1.55 $38.75 1505 NOI 1-1/4" Poly Pipe inserts 25 $1.65 $41.25 $1.95 $48.75 1505 NOI 1-1/2" Poly Pipe inserts 25 $1.85 $46.25 $2.20 $55.00 1505 NOI Curb Box Lid Plug 1"50 $7.25 $362.50 $4.10 $205.00 1505 NOI Curb Box Lid Plug 1-1/4"50 $7.65 $382.50 $4.65 $232.50 1505 NOI 1-1/2" CTS to 1-1/2" FIP Curb Stop 2 $173.50 $347.00 $170.00 $340.00 1503 S3002 1" Copper corp stop 75 $56.75 $4,256.25 $47.50 $3,562.50 1505 S3073 1"MIP TO 3/4" CTS 10 $14.65 $146.50 $16.00 $160.00 1503 S3110 1-1/2" CTS to 1-1/2" FIP Fitting 5 $55.50 $277.50 $62.00 $310.00 1503 S5019 1 1/4" Western repair top 50 $24.65 $1,232.50 $16.75 $837.50 1503 S5044 5' Stop box 25 $32.65 $816.25 $33.10 $827.50 1503 S5045 6' Stop box 75 $35.05 $2,628.75 $35.75 $2,681.25 1503 S5048 4' Stop box rod 75 $37.90 $2,842.50 $40.00 $3,000.00 1503 S3018 1-1/4" CTS to 1" CTS Curb Stop 20 $27.50 $550.00 $112.00 $2,240.00 1503 S8001 1" Type K copper 400'$520.00 $2,080.00 $5.20 $2,080.00 1508 $16,043.50 $16,618.75 Qty more or less Service Parts Grand Total BID TAB 2021 WATER MATERIALS AND BRASS GOODS ETNA Supply Core and Main acct # WATER UTILITY DIVISION 7301 W Calumet Road 2100 Little Rapid Road to be BIDS OPENED FEBRUARY 2, 2021 Milwaukee WI 53223 DePere WI 54115 charged Oshkosh VALVE PARTS acct # Inventory #DESCRIPTION Price Total Price Total chgd V3004 6" MJ Waterous Valve 3 $625.40 $1,876.20 $575.00 $1,725.00 1503 V3007 8" Waterous MJ Valve 2 $1,134.00 $2,268.00 $1,125.00 $2,250.00 1503 V3009 8" Tapping Valve (round flange)1 $1,848.65 $1,848.65 $995.00 $995.00 1503 V3021 2' or 27" Valve Box Top Section 50 $79.85 $3,992.50 $62.00 $3,100.00 1503 V3023 Valve Box Base 50 $67.00 $3,350.00 $55.00 $2,750.00 1503 V3024 Valve Box Cover 50 $13.55 $677.50 $17.00 $850.00 1503 V3025 1' Valve box screw extension 25 $49.20 $1,230.00 $42.00 $1,050.00 1503 V3026 2' or 26" Valve Box Screw Extension 25 $59.15 $1,478.75 $48.50 $1,212.50 1503 V3027 3' Valve Box Screw Extension 50 $108.35 $5,417.50 $32.65 $1,632.50 1503 V3029 17" Valve Box Screw Extension 10 $58.45 $584.50 $52.00 $520.00 1503 V3031 2" Vavle Box Adaptor 10 $15.00 $150.00 $9.75 $97.50 1503 V3035 6" Wat. Gate Valve Adaptor 25 $136.00 $3,400.00 $74.00 $1,850.00 1503 V3036 8" Wat. Gate Valve Adaptor 10 $138.00 $1,380.00 $75.00 $750.00 1503 $27,653.60 $18,782.50 Qty more or less Valve Parts Grand Total BID TAB 2021 WATER MATERIALS AND BRASS GOODS Core and Main acct # WATER UTILITY DIVISION 2100 Little Rapid Road to be BIDS OPENED FEBRUARY 2, 2021 DePere WI 54115 charged Oshkosh HYDRANT PARTS acct # Inventory #DESCRIPTION chgd H4001 6'6" Waterous Hydrant Alpha 2 $2,855.00 $5,710.00 1504 H4003 8' Waterous Hydrant MJ 4 $3,000.00 $12,000.00 1504 H4010 2-1/2" Waterous Hydrant Nozzle 5 $118.50 $592.50 1504 H4019 Wat. Hydt one piece 4 lug conversion flange 10 $125.00 $1,250.00 1504 NOI Hydrant Grease (1 pound tub)25 $30.00 $750.00 1504 NOI Hydrant Oil (1 gallon Jug)4 $72.75 $291.00 1504 Hydrant Parts Grand Total $20,593.50 Qty more or less BID TAB 2021 WATER MATERIALS AND BRASS GOODS Core and Main acct # WATER UTILITY DIVISION 2100 Little Rapid Road to be BIDS OPENED FEBRUARY 2, 2021 DePere WI 54115 charged Oshkosh MAINT PARTS acct # Inventory #DESCRIPTION Price Total chgd M1003 6" Water Main 80'$4.65 $279.00 1505 M3029 10"x10"x8" Tapping Saddle 2 $570.00 $1,140.00 1505 M3033 12"x12"x8" Tapping Saddle 4 $565.00 $2,260.00 1505 M3063 6" Hymax Coupling 5 $205.00 $1,025.00 1505 M3213 6" Megalug Gland 20 $21.00 $420.00 1505 M5013 6"x 12" SS1 25 $80.00 $2,000.00 1505 M5015 6"x 24" SS1 2 $165.00 $330.00 1505 M5017 6"x 8" w/1"CC SS1 4 $75.00 $300.00 1505 M5020 6"x 12" w/1"CC SS1 2 $95.00 $190.00 1505 M5012 6"x8" SS1 Sleeve 25 $55.00 $1,375.00 1505 M5023 8"x8" SS1 Sleeve 4 $65.00 $260.00 1505 M5026A 8"x15" SS1 Sleeve w/1" Tap 2 $116.00 $232.00 1505 M5037A 16"x16" SS1 Main leak Sleeve 1 $250.00 $250.00 1505 NOI 6" MJ to PE 22-1/2 degree bend 4 $91.50 $366.00 1505 NOI 6" MJ Gaskets 30 $2.00 $60.00 1505 Main Parts Grand Total $10,487.00 Qty more or less