HomeMy WebLinkAbout16. 21-144MARCH 23, 2021 21-144 RESOLUTION
VINTON CONSTRUCTION COMPANY FOR WESTHAVEN
CIRCLE PARK BALLFIELD REDEVELOPMENT PROJECT FOR
THE PARKS DEPARTMENT ($179,970.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the
Westhaven Circle Park Ballfield redevelopment project for the Parks Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following
is the most advantageous bid:
VINTON CONSTRUCTION COMPANY
1322 33rd Street
Two Rivers, WI 54241
Total Bid: $179,970.00
WHEREAS, the Common Council has adopted the 2021 Capital Improvement
Program and Budget, which is on file in the Office of the City Clerk and available for
public inspection; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Program
Budget to add additional funding for this project.
NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of
Oshkosh that the 2021 Capital Improvements Budget, on file in the City Clerk’s Office, is
hereby amended as follows:
To transfer $21,800.00 from Account No. 03250610 7216 62060 Fugleberg Boat
Launch CIP to Account No. 0325-0610-7216-62030 Parks Improvement Westhaven
Circle Park
(CARRIED__7-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE CIP BUDGET AMENDMENT & AWARD BID TO
MARCH 23, 2021 21-144 RESOLUTION
CONT’D
To transfer $23,170.00 from Account No. 03250610 4572 07957 Park Facility Rentals
- Field Improvements CIP to Account No. 0325-0610-7216-62030 Parks
Improvement Westhaven Circle Park
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
the said bid is hereby accepted and the proper City officials are hereby authorized and
directed to enter into an appropriate agreement for the purpose of same, all according to
plans, specifications, and bid on file. Money for this purpose is hereby appropriated
from:
Acct. No. 0325-0610-7216-62030 Parks Improvement Westhaven Circle
Park
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: March 16, 2021
RE: Approve CIP Budget Transfer and Award Bid to Vinton Construction Company for
Westhaven Circle Park Ballfield Redevelopment Project for the Parks Department
($179,970.00)
BACKGROUND
The 2020 Parks Improvement CIP allocated $150,000 for renovation of the ballfield at Westhaven Circle Park.
Staff has been working with Rettler Corporation on the design and specifications for this project since last fall.
The scope of the project includes new sideline fencing, backstop, removal of existing and installation of new
infield mix, dugout areas, concrete work and an underdrain system. This field is heavily used by many of the
youth organizations for practices and games and the entire facility was in poor conditon.
ANALYSIS
Working with the Parks Department and Purchasing staff, Rettler Corporation prepared bid specifications for
this project. The bid was advertised in the local newspaper and posted on DemandStar. Bids were due March
11, 2021. The bid tabs are attached. Based on the bid review, it was the consensus of Rettler Corporation and
City staff that the low bid met the minimum bid requirements. In evaluating the low bid, it was determined
that an increase in fencing costs due to high demand and low supply was the main reason for the higher than
anticipated cost.
FISCAL IMPACT
The fiscal impact of this bid is $179,970.00. This bid, added to Rettler’s design fee of $15,000.00, brings the
total fiscal impact of this project to $194,970. The 2020 Parks Improvement CIP allocated $150,000 for this
project. This project will be charged to A/N#: 0325-0610-7216-62030 Parks Improvement Westhaven Circle
Park. The overage ($44,970.00) will be covered from transferring $21,800 from the Fugleberg Boat Launch CIP
(A/N# 03250610 7216 62060) and $23,170 from the Park Facility Rentals - Field Improvements CIP (A/N#
03250610 4572 07957).
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Vinton Construction Company for
$179,970.00.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
VENDOR INFORMATION BID PREQUAL BID BOND
Vinton Construction Company
1322 33rd Street $179,970.00 X X
Two Rivers, WI 54241
Milbach Construction Services Co.
2651 Northridge Drive $196,045.00 X X
Kaukauna, WI 54130
R&R Wash Materials, Inc.
1110 Dartford Road $220,300.00 X X
Ripon, WI 54971
BID TAB
WESTHAVEN CIRCLE PARK BASEBALL FIELD REDEVELOPMENT PROJECT
BIDS OPENED MARCH 11, 2021
CITY OF OSHKOSH