HomeMy WebLinkAbout15. 21-143MARCH 23, 2021 21-143 RESOLUTION
RECREATION FOR PLAYGROUND DESIGN AND
INSTALLATION FOR WESTHAVEN CIRCLE PARK ($190,000.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore solicited proposals from
playground design firms for playground equipment, installation, accessible perimeter
walk, and poured-in-place rubber surfacing; and
WHEREAS, upon the opening and tabulation of the proposals, it appears that the
following is the most advantageous proposal:
LEE RECREATION LLC
260 W. Main Street
Cambridge, WI 53523
Total Bid: $190,000.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that said proposal is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications, and proposal on file. Money for this purpose is
hereby appropriated from:
Acct. No. 03250610 7204 62030 Westhaven Circle Park: Machinery and
Equipment
(CARRIED___7-0____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE PROFESSIONAL SERVICES PROPOSAL TO LEE
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: March 16, 2021
RE: Approve Professional Services Proposal to Lee Recreation for Playground Design and
Installation for Westhaven Circle Park ($190,000.00)
BACKGROUND
The Common Council allocated $200,000.00 in the 2021 Parks Department CIP to replace play equipment
at Westhaven Circle Park which was installed in 2001. The Parks Department and Purchasing staff
solicited proposals from playground design firms. The RFP requested firms to provide up to three
playground designs, to include the equipment, installation, accessible perimeter walk and poured-in-
place rubber surfacing.
ANALYSIS
The RFP was issued for this project on February 4, 2021 and sent to known playground design firms.
Proposals were due March 4, 2021. Proposals were received from 7 firms. Proposals were reviewed by
Parks Department staff and neighbors of Westhaven Circle Park. The majority of the neighbors selected
design 742-737223-1 from Lee Recreation for their product and design. The project is scheduled to be
completed in early June.
FISCAL IMPACT
The total fiscal impact of Lee Recreations proposal is $190,000.00. The proposal includes the equipment,
installation, accessible perimeter walk and poured in place rubber surfacing. The Common Council
allocated $200,000.00 for play equipment in the 2021 Parks Department CIP. The remaining $10,000 for
this project will be used for site restoration and drain tile installation. Funding for this playground
equipment will be from A/N#: 03250610 7204 62030 (Westhaven Circle Park: Machinery and
Equipment).
RECOMMENDATION
Section 12-16 of the Municipal Code provides that subject to approval of the City Manager, the City may
enter into professional service agreements without following a competitive bidding or quotation process.
In accordance with Section 12-16, Purchasing recommends that the Common Council approve the
proposal submitted by Lee Recreation LLC, 260 W. Main Street, Cambridge, WI 53523 for $190,000.00. If
you have any questions, please contact Parks Director Ray Maurer.
Respectfully Submitted, Approved,
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager