HomeMy WebLinkAbout07. 21-135COLLEGE & THE OSHKOSH FIRE DEPARTMENT FOR A
REGIONAL HIRING PROCESS
INITIATED BY: FIRE DEPARTMENT
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized to enter into and take those steps necessary to
implement an appropriate Regional Fire Department Hiring Process Agreement with Fox
Valley Technical College for providing hiring services including recruitment of qualified
firefighter applicants in the amount of one thousand dollars for the user fee and up to
five dollars per qualified applicant.
MARCH 23, 2021 21-135 RESOLUTION
(CARRIED___7-0_____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AGREEMENT BETWEEN FOX VALLEY TECHNICAL
TO: Honorable Mayor & Members of the Common Council
FROM: Mike Stanley, Fire Chief
DATE: March 23, 2021
RE: Approve Regional Fire Department Hiring Process Agreement-FVTC
BACKGROUND
The Oshkosh Fire Department has historically contracted with Fox Valley Technical College to
acquire a list of qualified candidates for the position of firefighter. Fox Valley Technical College
conducts an application and testing process to establish the list of qualified candidates.
ANALYSIS
The Fox Valley Technical College has conducted the Regional Hiring Process for a number of
years now. They provide a very high quality product that has yielded many successful
employees to the Oshkosh Fire Department. There are also no other comparable services
available in this region.
FISCAL IMPACT
The Oshkosh Fire Department will compensate the Fox Valley Technical College at a rate of
$1,000.00 for the user fee and $5.00 per applicant who meets the OFD’s minimum hiring
requirements, and successfully passes the written and physical agility exams. This was an
expected expense and has been budgeted in the 2021 Operating Budget.
RECOMMENDATION
The recommendation would be that Common Council approve entering this agreement with
Fox Valley Technical College so that we can continue to obtain a list of qualified and suitable
applicants for vacancies that occur at the firefighter position with the Oshkosh Fire Department.
Respectfully Submitted, Approved:
Mike Stanley Mark Rohloff
Fire Chief City Manager
Page 1 of 3
Fox Valley Regional Hiring Process – March 15, 2021
REGIONAL FIRE DEPARTMENT HIRING PROCESS AGREEMENT
THIS AGREEMENT (“Agreement”) is made as of the 15th day of March, 2021, by and
between the CITY OF OSHKOSH FIRE DEPARTMENT (hereinafter “OFD”) and FOX VALLEY
TECHNICAL COLLEGE (hereinafter FVTC).
WHEREAS, OFD wishes to contract with FVTC for the purpose of acquiring a list of
qualified candidates for the position of firefighter; and
WHEREAS, FVTC wishes to provide the OFD with testing results obtained from the Fox
Valley Technical College Regional Hiring Process; and
NOW, THEREFORE, in consideration of the mutual promises and other goods and
valuable consideration exchanged herein, IT IS AGREED AS FOLLOW S:
A. OFD agrees to fulfill the following obligations:
1. Will certify that it has a valid Candidate Physical Ability Test (CPAT) license, and that
it agrees to recognize and accept proof of completion of the CPAT from Fox Valley
Technical College.
2. Will certify that it will utilize the CPAT only in the context of an overall implementation
of the CPAT program that complies with its CPAT license;
3. Will understand the result of the hiring process will be valid for six (6) months from the
date the candidate takes the CPAT and written exam;
4. Will understand the CPAT can only be used for the purpose of candidate preparation
and physical ability testing of career firefighters.
B. OFD agrees to fulfill the following obligations which are specific to the Fox Valley
Regional Hiring Process:
1. Will be responsible for advertising the open position(s) and direct potential candidates
to the FVTC website for additional information;
2. Will establish the minimum hiring requirements for OFD;
3. Will accept the Fox Valley Regional Hiring Process Application;
4. Will review applications provided by FVTC for candidates to move forward in the
process for CPAT and written exam.
5. Will reimburse FVTC for services provided at the rate of $1,000.00.
C. FVTC agrees to fulfill the following obligations:
1. Will obtain and maintain a limited license and cover the cost of any licensing fees.
2. Will have the capability and agree to assist OFD in meeting the terms of applicable
CPAT requirements, including the pre-test orientation and mentoring requirements;
3. Will have the capability and staff to validate the CPAT for jurisdictions through a
transportability study, assist the fire department in obtaining CPAT licensure, provide
consistent CPAT testing administration and assure compliance with the CPAT
administration process.
4. Will have the capability and agree to provide candidates continuously available
practice tests and orientations in accordance with The Fire Service Joint Labor
Page 2 of 3
Fox Valley Regional Hiring Process – March 15, 2021
Management Wellness-Fitness Initiative Candidate Physical Ability Test Manual, 2nd
Edition;
5. Will provide candidate with a mentoring programs (i.e. Firefighter Functional Fitness
10-503-135, classes which are offered through FVTC);
6. Will provide secure CPAT equipment and verify that such equipment and props
conform to all specifications in the CPAT manual and that it has the ability to administer
the CPAT in conformity with the specifications of CPAT;
7. Will have a mechanism in place to assure that any individual who demonstrates a
financial hardship will be provided the CPAT at reduced or no charge;
8. Will provide CPAT certifications for candidate’s applying for employment with multiple
fire departments;
9. Will notify the International Association of Fire Fighters (IAFF) of the CPAT licensed
fire departments for which such certification is provided;
10. Will provide CPAT licensed fire departments results from the hiring process and a
method for verifying the candidate’s results;
11. Will administer the CPAT in compliance with the IAFF’s licensing agreement, which
include full compliance with the EEOC conciliation agreement and utilization of the
CPAT administration.
D. FVTC agrees to fulfill the following obligations which are specific to the Fox Valley
Regional Hiring Process:
1. Establish and maintain Fox Valley Regional Hiring Process website;
2. Maintain a data collection system for all pertinent information relating to the hiring
process and make available upon request;
3. Only allow candidates who meet the OFD minimum hiring requirements to participate
in the hiring process. FVTC expressly waives on obligations and OFD indemnifies
FVTC for any and all claims brought against either party related to the recruitment
and/or hiring decisions related to any OFD candidates or employees related to
services provided in this Contract;
4. Schedule CPAT orientation, practice session and administer the actual physical ability
test in accordance with the guidelines set by Chapter 6, Appendix A and Appendix B
of The Fire Service Joint Labor Management Wellness-Fitness Initiative Candidate
Physical Ability Test Manual, 2nd Edition;
5. Administer the written exam only to the candidates who meet the OFD minimum hiring
requirements and successfully complete and pass the CPAT;
6. Compile hiring process testing data from the candidates application, CPAT and written
exam;
7. Provide the OFD with an electronic copy of the application for each candidate who has
applied to the OFD and the results of the written exam and CPAT.
8. Provide a summary of the entire Fox Valley Regional Hiring Process to the OFD, this
will be statistical data and will not include specific names of candidates;
9. Will receive compensation from the OFD for services provided at the rate of $1,000.00
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the date first above written.
TERM. The term of this Contract shall commence on the date hereof and continue for a
period of one (1) year or until the sooner of (a) termination of this Contract by FVTC upon forty-five
(45) days prior written notice; or (b) termination of this Contract by OFD upon thirty (30) days prior
written notice.
Page 3 of 3
Fox Valley Regional Hiring Process – March 15, 2021
Entire Contract. This Contract constitutes the entire agreement of the parties hereto in
respect of Services, and supersedes all prior representations, proposals, discussions, and
communications, whether oral or in writing. This Contract may only be modified in writing, signed by
the party sought to be bound.
CITY OF OSHKOSH FIRE DEPARTMENT
________________________________
Mike Stanley, Fire Chief
FOX VALLEY TECHNICAL COLLEGE
___________________________________
James Austad, Fire Protection Department Chair