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Home My WebLink About03-16-21 Full Agenda TO: Downtown Oshkosh Business Improvement District Board FROM: Megan Lang, Chair DATE: March 9, 2021 Due to the current COVID-19 emergency the City of Oshkosh is currently holding all meetings remotely. Individuals wishing to provide comment on individual agenda items may appear remotely through the following sign-up link https://tinyurl.com/2rusqrby or Join by phone+1-510-338-9438 USA Toll – Access Code 126 493 4306, Meeting Password wxPtjrt5X79 (99785785 from phones and video systems) or may submit written comments. Written public comments may be sent via mail addressed to the Planning Services Office, placed in the City Hall drop box or sent by email to the Planning Services Office prior to the BID Board Meeting at: planning@ci.oshkosh.wi.us ; written comments will be distributed to the BID Board and made part of the public record of the meeting. PLEASE BE ADVISED that the Downtown Oshkosh Business Improvement District Board will hold a remote regular meeting at 8:00 AM, Tuesday, March 16th, 2021 to consider the following agenda: AGENDA I. Call to Order II. Welcome New BID Board Members III. Approve Minutes of the February 16, 2021 Meeting IV. Policing/Traffic/Parking/Enforcement Issues V. Approve March, 2021 Monthly Financial Report VI. Seagull Update VII. BID Assessments VIII. Wine Walk event discussion IX. BID Manager evaluation X. BID Manager and BID Committee Reports  Events  MemberCO  Beautification  Marketing & Communications XI. Other Business (Must address items not listed on the BID Board meeting agenda) XII. Identification of Agenda Items for the April 20, 2021 Meeting XIII. Adjournment IF YOU CANNOT ATTEND THIS MEETING, PLEASE CALL THE PLANNING SERVICES DIVISION AT 236-5059. Downtown Oshkosh BID Board Minutes February, 16, 2021 Present: Marlo Ambas, Aaron Armstrong, James Evans, David Krumplitsch. Megan Lang, Sandra Prunty, Carrie Olson, James Stapel, Dr. Jill Anderson, Andy Ratchman Excused: Chanda Anderson, Kris Larson, Autumn Urban, David Krumplitsch, Barb Nelson, Derek Mulloy Staff: Jessica Meidl – BID Manager, Jeffery Nau – Associate Planner, Kelly Nieforth – Economic Development Services Manager, Brian Wustmann – Economic Development Analyst Others: Amy Albright – Executive Director, Oshkosh Convention and Visitors Bureau, Michael Cooney – Oshkosh Farmers Market I. Call to Order Chair Lang called the meeting to order at 8:03a.m. A quorum was declared present. II. Welcome New BID Board Members No new board members were present for introductions. III. Approve Minutes of the January 19, 2021 Meeting Sandy Prunty motioned to approve the minutes of the January 19, 2021 meeting as presented. Jim Stapel seconded the motion which passed unanimously. IV. Policing/Traffic/Parking/Enforcement Issues Sgt. Pettit was not present to present updates. Chair Lang thanked the City for the quick snow removal throughout downtown. V. Approve February, 2021 Monthly Financial Report BID Manager Meidl stated that there are some marketing invoices that were paid. There was an Amazon charge of $430 for storage containers for banners that she wanted to be made aware of. Kelly Nieforth stated that the City completed the language changes that were addressed at last month’s meeting. Jill Anderson motioned to approve financial report. Carrie Olson seconded the motion which passed unanimously. VI. MemberCo West Pointe Bank Account Manager Meidl stated that the Square account used for online ticket payments was created using a personal SSN at West Pointe Bank. Meidl and City staff are working to create an account so that the account is under the BID. Chair Lang asked how much money was in this account. Sandy Prunty replied that the current account has $8,000 in it and is broken down to Coco Crawl, Whoville, and ChalkWalk. The money will be transferred to the new account, which will be through Associated Bank like other City accounts. Kelly Nieforth stated that it should be removed from a personal account. They will coordinate with the Finance Department and it will be taken to a vote at the next meeting. Manager Meidl clarified that the new account will be a BID account, but it will be used for MemberCo. Jim Evans asked how the signatory would work with the new checking account. Kelly Nieforth replied that she will look into how signatory will work, adding that it should remain as it’s been in the past. VII. Lights in Opera House Square Park Kelly Nieforth stated that she talked with Bill Stearn, City Forester, and he reported that the lights on the trees are not too tight. They discussed the concern regarding the weight of the ornaments and he said that the balsam fir is young and it will take some time to see positive results. He also said that the Forestry Department would be willing to assist with light installation for the holiday season. The lights on the trees are not rated to be up year around. City staff said that they could be left up year around as long as they are checked on periodically to ensure they are in good condition and safe to use. The lights would need to be taken down in the spring of 2023 for tree pruning. Kelly Nieforth stated that there was a discussion on hanging lights on the terrace trees along the east side of N. Main Street. It can be done, but there are some challenges. There is a lot of conduit and utilities beneath the sidewalk which would make it difficult to connect electrical to the trees. Concrete work would need to be done to access the wiring. The BID would have to install raised electric boxes and ensure that everything meets ADA and electrical codes. A rough estimate for completing the electrical work is $20,000. Another option is to hang lights and use electricity from the street lights, but this would only be for the holiday season. VIII. BID Manager and BID Committee Reports  Events  MemberCO  Beautification  Marketing & Communications Chair Lang stated that the BID Board will need to complete Manager Meidl’s first annual review in the coming weeks. Any questions regarding the review can be forwarded to Chair Lang. Manager Meidl stated that there are not many updates and that priorities are primarily the same. The Beautification subcommittee ordered more flowers with more durable perennials for the bumpouts. She met with the newly formed Marketing, Communication, and Events committees to discuss the strategic plan for 2021. There is interest in a Storywalk and a Star Wars walk as well as new directory ideas. She wants to come up with a different way to handle gift card ideas. IX. Other Business (Must address items not listed on the BID Board meeting agenda) Michael Cooney stated that the Winter Market has moved to the Menominee Nation Arena and has been reaching 500 people per market. The Summer Market has started applications. The Market’s budget is projected to be in the black for the Summer Market. They are considering bringing a Wednesday Market to downtown. Twenty vendors will be needed and they are surveying vendors to determine interest. Chair Lang asked where the Wednesday Market would be held. Cooney replied that the Food Co-op parking lot, Menominee Nation Arena parking lot, and the Farmer’s Market parking lot are all possible locations for the Wednesday Market. X. Identification of Agenda Items for the March 16, 2021 Meeting Jeff Nau asked if the BID wants to address the special assessment policy issue at the next meeting. Chair Lang explained that apartments on one parcel and garages on another parcel are receiving two separate assessments. The assessments would be less if they were combined. This will be discussed in the next month or two at a meeting. XI. Adjournment With there being no further business, Sandy Prunty moved for the meeting to be adjourned at 8:37a.m. Dr. Jill Anderson seconded the motion which passed unanimously. Respectfully Submitted, Kelly Nieforth Economic Development Division Economic Development Services Manager IF YOU CANNOT ATTEND THIS MEETING, PLEASE CALL THE PLANNING SERVICES DIVISION AT 236-5059. Description Expenditure Leadership Oshkosh Convention and Visitor's Bureau CVB Contract February 3,793.86$ Reimbursements: Website Maintenance/Office Supplies Shell Oil - Credit Card Reimbursement 20.00$ Canva - Credit Card Reimbursement 12.95$ Reimbursements: Recruitment/Retention/Video Grants Recruitment/Retention Grant Program Reimbursements: Video Grant Program Events Waterfest Live at Lunch unWINEd-Wine Walk Reimbursements: Holiday Parade Reimbursements: Gallery Walk Advertising Lamar - Produce and Install 1 Eco-Poster 634.00$ Satori Imports - Credit Card Reimbursement 38.28$ Reimbursements: Gift Card Program Marketing Consortium Membership Donations Add'l Activities/Marketg Materials Holiday Chalk Walk Donation: Beautification Contracted Services The Grounds Guys Monthly Maintenance Contract 1,650.00$ Holiday Reimbursements: Planter and Bumpout Maintenance Lakefly Sponsorship Parking Parking Study Implementation Reimbursements: Storage Unit D&K Rentals - March Rent 110.00$ Reserves / Capital Improvements Reimbursements: Total 6,259.09$ 2021 Business Improvement District February 9, 2021 through March 2, 2021 2021 Assessment 140,610.00 2020 Carry over 76,412.21 2020 Encumberance 1,000.00 TOTAL AVAILABLE 218,022.21 Funds Allocated 217,022.21 Balance Available 1,000.00 2021 Encumbered Allocation Expenditures Receipt Transferred Balance Balance Leadership Oshkosh Convention and Visitor's Bureau 70,000.00$ 7,778.71 0.00 0.00 0.00 62,221.29 Website Maintenance/Office Supplies 4,000.00$ 505.45 0.00 0.00 0.00 3,494.55 Recruitment/Retention Grant Program -$ 0.00 0.00 10,000.00 1,000.00 9,000.00 Events Waterfest 2,000.00$ 0.00 0.00 0.00 0.00 2,000.00 Live at Lunch 500.00$ 0.00 0.00 0.00 0.00 500.00 unWINEd-Wine Walk 750.00$ 0.00 0.00 0.00 0.00 750.00 Holiday Parade 750.00$ 711.00 0.00 0.00 0.00 39.00 Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00 Other Events 2,500.00$ 0.00 0.00 0.00 0.00 2,500.00 Advertising -$ 1,872.28 0.00 15,000.00 0.00 13,127.72 Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00 Marketing Consortium Membership Donations -$ 0.00 0.00 0.00 0.00 0.00 Additional Activities & Marketing Materials 850.00$ 0.00 0.00 0.00 0.00 850.00 Holiday 2,000.00$ 0.00 0.00 0.00 0.00 2,000.00 Chalk Walk 150.00$ 0.00 0.00 0.00 0.00 150.00 Beautification Contracted Services 25,000.00$ 3,300.00 0.00 0.00 0.00 21,700.00 Holiday 8,500.00$ 0.00 0.00 0.00 0.00 8,500.00 Planter and Bumpout Maintenance 13,950.00$ 0.00 0.00 3,050.00 0.00 17,000.00 Seagull Mitigation Project 3,000.00$ 0.00 0.00 0.00 0.00 3,000.00 Parking -$ 0.00 0.00 15,000.00 0.00 15,000.00 Storage Unit 660.00$ 275.00 0.00 0.00 0.00 385.00 Reserves / Capital Improvements 76,412.21$ 0.00 0.00 (43,050.00)0.00 33,362.21 TOTAL OPERATING BUDGET 217,022.21$ 14,442.44$ -$ -$ 1,000.00$ 201,579.77 Postings through March 2, 2021 Downtown Oshkosh Business Improvement District - 2021 Operating Plan 3/2/2021