HomeMy WebLinkAbout14. 21-116MARCH 9, 2021 21-116 RESOLUTION
SURE FIRE, INC. FOR WATER FILTRATION PLANT BOILER &
CONTROLS REPLACEMENT & WASTEWATER TREATMENT
PLANT HVAC REPLACEMENT ($438,750.00)
INITIATED BY: PUBLIC WORKS DEPARTMENT
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the removal
and replacement of several pieces of heating, ventilation, and air conditioning (HVAC)
equipment and controls at both the Wastewater and Water Filtration Plants; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following
is the most advantageous bid:
SURE-FIRE, INC.
617 Washington Street
Horicon, WI 53032
Total Bid (Base Bid with Alt. No. 1): $438,750.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. Nos. 03221810-7206-64904 Water Capital Fund-Capital Construction-
Water Filtn HVAC Cntrl & Software
03221810-7206-64110 Water Capital Fund-Capital Construction-
Water Filtration Infrastrc Imprvmt
03221910-7206-64910 Sewer Capital Fund-Capital Construction-
WWTP HVAC & Related Equip Rplcmnt
(CARRIED__6-0_____ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: AWARD BID FOR PUBLIC WORKS CONTRACT NO. 21-10 TO
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TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works/Utilities General Manager
DATE: March 4, 2021
RE: Award Bid for Public Works Contract No. 21-10
Water Filtration Plant Boiler and Controls Replacement and
Wastewater Treatment Plant HVAC Replacement
Sure Fire, Inc. / ($438,750)
BACKGROUND
The Project includes removing and replacing several pieces of heating, ventilation, and air
conditioning (HVAC) equipment and controls at both the Wastewater and Water Filtration
Plants. All of the equipment is in excess of twenty (20) years old and has served its useful life.
These pieces of equipment were identified for replacement based on age, condition, and
criticality as part of the Asset Management Plans developed at each facility.
ANALYSIS
Engineering staff reviewed three (3) bids. The Bid documents contained one (1) alternate for
providing and installing two (2) high-efficiency boilers in lieu of three (3) standard efficiency
boilers. After review of the alternate, it is recommended to award Alternate No. 1 with the Base
Bid. The low bid with Alternate No. 1 is $438,750 from Sure Fire, Inc. of Horicon, Wisconsin.
While not the lowest initial construction cost, the payback period for installing the high-
efficiency boilers is two to four (2 - 4) years. The life of the equipment is in excess of this short
payback period and, as a result, is recommended for award.
FISCAL IMPACT
Funding for the Water Filtration Plant Boiler Replacement portion of this Project is in the Major
Equipment section of the 2017 Capital Improvement Program (CIP) and the funding for the
Water Filtration Plant HVAC Controls and Software Replacement portion and the Wastewater
Treatment Plant HVAC and Related Equipment Replacement portion of this Project are in the
Property Improvements – Utility section of the 2019 and the 2020 CIP:
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Account # Description Budget Amount
03221810-7206-64904 Water Capital Fund-
Capital Construction-
Water Filtn HVAC Cntrl & Software $175,000
03221910-7206-64110 Water Capital Fund-
Capital Construction-
Water Filtration Infrastrc Imprvmn $377,000
03221910-7206-64910 Sewer Capital Fund-
Capital Construction-
WWTP HVAC & Related Equip Replcmnt $250,000
Total Budget $802,000
The total cost for this Project, including design, construction, and construction-related
services, is estimated to be approximately $580,000. This amount includes construction-
related services from CBS Squared, Inc., the consultant on this Project. CBS Squared’s
contract amendment for construction-related services for the Water Filtration Plant will
be presented for consideration at a future Council meeting.
RECOMMENDATIONS
I recommend award to the low bidder, Sure Fire, Inc. in the amount of $438,750.
Approved:
Mark A. Rohloff
City Manager
SMG/tlt
Contract 21-10 - Water Filtration Plant Boiler & Controls Replacement & WWTP HVAC Replacement (#7543101)Owner: Oshkosh WI, City ofSolicitor: CBS Squared, Inc.Bid Opening: 03/01/2021 11:00 AM CSTSection TitleItem CodeItem DescriptionUofMQuantityUnit PriceExtensionUnit PriceExtensionSection 1: Base Bid$518,750.00$424,116.001Remove and replace one (1) indoor air handling unit and one (1) roof mounted air cooled condensing unit and provide and install one (1) indoor air handling replacement unit and one (1) roof mounted replacement air cooled condensing unit; including temperature controls; complete as specified Lump Sum 1.00 $46,900.00 $46,900.00 $18,474.00 $18,474.002Remove five (5) existing rooftop makeup air units and provide and install five (5) replacement rooftop makeup air units; including temperature controls; complete as specifiedLump Sum 1.00 $117,750.00 $117,750.00 $98,346.00 $98,346.003Disconnect existing temperature controls from equipment scheduled to be replaced and reconnect temperature controls to new equipment; complete as specifiedLump Sum 1.00 $14,000.00 $14,000.00 $28,363.00 $28,363.004Remove twelve (12) existing hot water control valve actuators and provide and install twelve (12) replacement hot water valve actuators; complete as Lump Sum 1.00 $9,450.00 $9,450.00 $10,956.00 $10,956.005Test and document performance of two (2) hot water valve actuators; complete as specified Lump Sum 1.00 $350.00 $350.00 $400.00 $400.006Remove two (2) existing chilled water pumps and provide and install two (2) replacement chilled water system pumps; complete as specified Lump Sum 1.00 $21,900.00 $21,900.00 $15,911.00 $15,911.007Provide and install two (2) variable frequency drive to serve new chilled water pumps; complete as specified Lump Sum 1.00 $4,500.00 $4,500.00 $6,905.00 $6,905.008Remove two (2) existing hot water heating system pumps and provide and install two (2) replacement hot water heating system pumps; complete as specified Lump Sum 1.00 $29,900.00 $29,900.00 $26,235.00 $26,235.009Remove three (3) existing hot water heating boilers and provide and install three (3) replacement hot water boilers; complete as specified Lump Sum 1.00 $214,500.00 $214,500.00 $129,127.00 $129,127.0010Remove existing temperature control system and replace with new web-based; non-proprietary DDC system (includes all existing HVAC equipment and replaced HVAC equipment within the Water Filtration Plant); complete as specifiedLump Sum 1.00 $59,500.00 $59,500.00 $89,399.00 $89,399.00Section 2: Alternate No. 1 (Awarded)($80,000.00)$19,884.0011Alternate No. 1: Cost difference to provide and install two (2) high efficiency boilers in lieu of three (3) standard efficiency; complete as specified. If this results in a price deduction; this wiil need to be listed as a negative number in Quest.Lump Sum 1.00($80,000.00) ($80,000.00)$19,884.00 $19,884.00Bid Total:$438,750.00$444,000.00August Winter & Sons, IncSure-Fire, Inc.617 Washington StreetHoricon, WI 53032I:\Water Filtration\21-10 WFP Boiler Repl & WWTP HVAC Cntrls\Project_Information\Contract Info\21-10 Bid Tab_3-1-21Page 1 of 23/1/2021
Contract 21-10 - Water Filtration Plant Boiler & Controls Replacement & WWTP HVAC Replacement (#7543101)Owner: Oshkosh WI, City ofSolicitor: CBS Squared, Inc.Bid Opening: 03/01/2021 11:00 AM CSTSection TitleItem CodeItem DescriptionUofMQuantitySection 1: Base Bid1Remove and replace one (1) indoor air handling unit and one (1) roof mounted air cooled condensing unit and provide and install one (1) indoor air handling replacement unit and one (1) roof mounted replacement air cooled condensing unit; including temperature controls; complete as specified Lump Sum 1.002Remove five (5) existing rooftop makeup air units and provide and install five (5) replacement rooftop makeup air units; including temperature controls; complete as specifiedLump Sum 1.003Disconnect existing temperature controls from equipment scheduled to be replaced and reconnect temperature controls to new equipment; complete as specifiedLump Sum 1.004Remove twelve (12) existing hot water control valve actuators and provide and install twelve (12) replacement hot water valve actuators; complete as Lump Sum 1.005Test and document performance of two (2) hot water valve actuators; complete as specified Lump Sum 1.006Remove two (2) existing chilled water pumps and provide and install two (2) replacement chilled water system pumps; complete as specified Lump Sum 1.007Provide and install two (2) variable frequency drive to serve new chilled water pumps; complete as specified Lump Sum 1.008Remove two (2) existing hot water heating system pumps and provide and install two (2) replacement hot water heating system pumps; complete as specified Lump Sum 1.009Remove three (3) existing hot water heating boilers and provide and install three (3) replacement hot water boilers; complete as specified Lump Sum 1.0010Remove existing temperature control system and replace with new web-based; non-proprietary DDC system (includes all existing HVAC equipment and replaced HVAC equipment within the Water Filtration Plant); complete as specifiedLump Sum 1.00Section 2: Alternate No. 1 (Awarded)11Alternate No. 1: Cost difference to provide and install two (2) high efficiency boilers in lieu of three (3) standard efficiency; complete as specified. If this results in a price deduction; this wiil need to be listed as a negative number in Quest.Lump Sum 1.00Bid Total:Unit PriceExtension$530,765.00$48,315.00 $48,315.00$147,406.00 $147,406.00$14,148.00 $14,148.00$4,658.00 $4,658.00$459.00 $459.00$21,744.00 $21,744.00$5,359.00 $5,359.00$21,055.00 $21,055.00$207,563.00 $207,563.00$60,058.00 $60,058.00($77,498.00)($77,498.00) ($77,498.00)$453,267.00J. F. Ahern Co. - Fond du LacI:\Water Filtration\21-10 WFP Boiler Repl & WWTP HVAC Cntrls\Project_Information\Contract Info\21-10 Bid Tab_3-1-21Page 2 of 23/1/2021