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HomeMy WebLinkAbout11. 21-113AECOM FOR DESIGN, ENGINEERING, PERMITTING, AND CONSTRUCTION DOCUMENTATION FOR PIONEER DRIVE RIVERWALK, SOUTH MAIN STREET TO RAILROAD TRACKS ($260,000.00) INITIATED BY: COMMUNITY DEVELOPMENT BE IT RESOLVED by the Common Council of the City of Oshkosh that a professional service agreement with AECOM is hereby approved for design, engineering, permitting, and construction documentation for Pioneer Drive Riverwalk from South Main Street to the railroad tracks in the amount of $260,000 and the proper City officials are authorized and directed to enter into an appropriate agreement for purposes of same and to take those steps necessary to implement the terms and conditions of the agreement. BE IT FURTHER RESLOVED that money for this purpose is hereby appropriated from: Acct No. 0323-0740-7216-63073 Riverwalk Const – S Main to RR Trks MARCH 9, 2021 21-113 RESOLUTION (CARRIED__6-0____LOST________LAID OVER________WITHDRAWN________) PURPOSE: APPROVE PROFESSIONAL SERVICE AGREEMENT WITH City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us TO: Honorable Mayor and Members of the Common Council FROM: Allen Davis, Community Development Director DATE: March 4, 2021 RE: Approve Professional Service Agreement with AECOM for Design, Engineering, Permitting, and Construction Documentation for Pioneer Drive Riverwalk, South Main Street to Railroad Tracks ($260,000) BACKGROUND The City has planned for the construction for this section of Riverwalk for many years, in conformance with the Fox River Corridor Plan. In addition, the City/RDA has also recently released the Request for Proposal (RFP) for the 43 E. 7th Ave site and the proposals are due April 16, 2021. The most recent Riverwalk segments in process are Lakeshore (completed 2020) and Rainbow Memorial Park (to be completed in 2021). The next high priority Riverwalk segment to be completed is Pioneer Drive, from Main Street to the east to the railroad tracks. This will also help connect the existing Riverwalk to the Pioneer Island area, Marina, and breakwater to the south. ANALYSIS The proposed agreement is based on an hourly contract, not to exceed $260,000. Specific elements of the services to be performed for the project are:  Final Construction drawings and Plan Specifications  Permitting – WisDNR and Army Corps of Engineers, as required  Bidding  Construction survey stake out  Construction observation/documentation  Civil/Structural engineering, as needed  Environmental/geotechnical engineering, as needed It is anticipated that the Riverwalk construction will be bid this summer, with construction to start in late summer and construction complete, east to the railroad tracks, in late fall. The timing for design, bidding, and construction is critical in order to stay on schedule according to the redevelopment of the Sawdust District and the pending RFP. City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us FISCAL IMPACT The project is already programmed in the 2021 Capital Improvement Program - Acct No. 0323- 0740-7216-63073. Due to the fact that the City did not receive a DNR grant in the amount of $600,000 that was reflected in the 2021 CIP, staff will need to identify funding to make up for the absence of this grant. Staff will present a funding plan before the project is bid out and awarded by Council. RECOMMENDATION The City Council approves the proposed Professional Services Agreement with AECOM for $260,000. Respectfully Submitted, Approved: Allen Davis Mark A. Rohloff Community Development Director City Manager K:\PROPOSAL\City of Oshkosh\OPP-1102005-Pioneer Drive Riverwalk Design and CM\OPP- 1102005_Pioneer Riverwalk Design & CM Proposal.docx 1/10 City of Oshkosh Department of Community Development Attn: Darlene Brandt 215 Church Avenue PO Box 1130 Oshkosh, WI 54903-1130 AECOM 558 North Main Street Oshkosh, WI 54901 aecom.com March 3, 2021 AECOM Proposal No. OPP-1102005 Proposal for Design, Engineering, Permitting, and Construction Documentation and Management Services for the Pioneer Riverwalk Project in Oshkosh, Wisconsin Dear Ms. Brandt, AECOM Technical Services, Inc. (AECOM) is pleased to provide our proposal for the Pioneer Riverwalk Project. As you know from our past work with the City, AECOM can provide and has extensive experience with planning and design services, as well as successfully taking a river walk project, such as this, from a preliminary concept through a constructed project. The following proposal describes our project understanding, scope of services, and associated fees. Project Understanding The Fox River has long been recognized as a great asset of the City of Oshkosh. Revitalization efforts along the riverfront have been on-going for several years. One focus of the revitalization includes the Riverwalk Bicycle/Pedestrian Trail System (Riverwalk trail system). The Riverwalk trail system is a looped multi-use pathway and Riverwalk system that encompasses both the north and south sides of the Fox River between the Wisconsin Street Bridge and Lake Winnebago. The City has been implementing the Riverwalk trail system by constructing it in controlled, manageable segments. One of the last segments to construct is the Pioneer Drive section which will extend approximately 1,250 feet east from Main Street to just west of the Canadian National (CN) Wisconsin Central Ltd. Railroad crossing. Future projects are intended to continue along Pioneer Drive towards Pioneer Island. Currently, the site is a paved road with grass and other landscaping vegetation adjacent to the road. As part of the Riverwalk project, the roadway itself will be demolished and the Riverwalk will be constructed within the footprint of the roadway. The Riverwalk will consist of a 12 foot wide meandering ADA (Americans with Disability Act) accessible path. Areas of the path will be widened for benches and separate paths may be constructed to provide access to fishing locations. Landscaping will be placed within a 5 to 14 foot zone south of the walkway, to form a buffer between the walkway and future planned private development. Design Considerations Requiring City Concurrence AECOM discussed the project with City staff on March 1, 2021 to review several design elements. The design elements discussed during that call are listed below with the resolution reached. A change in these design elements have the potential to impact the budget and/or schedule, either negatively or positively. 1. In 2020, the City applied for funding through the Knowles-Nelson Stewardship Grant (herein referred to as the 2020 Grant) for this segment of the Riverwalk. The City was unsuccessful in obtaining grant funding, but the City would like to construct the project in 2021. a. Resolution: We understand the City is not interested in preparing another grant application for this portion of the Riverwalk. 2. AECOM understands the City has been working on vacating Pioneer Drive K:\PROPOSAL\City of Oshkosh\OPP-1102005-Pioneer Drive Riverwalk Design and CM\OPP- 1102005_Pioneer Riverwalk Design & CM Proposal.docx 2/10 a. Resolution: The Riverwalk will be able to be constructed within the former roadway. It is acceptable for Pioneer Drive to be demolished between Main Street and the railroad crossing. No additional roadway improvements will need to be designed by AECOM on the north end of Pioneer Drive east of the railroad crossing; the City of Oshkosh is currently evaluating extending 9th Avenue. Shoreline or seawall improvements and associated permitting is not required. AECOM does not need to prepare street vacation documents or a certified survey map (CSM) for the property. CSM documents will be prepared at a later date under a separate contract or change order to this project, if requested. 3. The design will not encroach into the CN Railroad right-of-way. a. Resolution: Project limits should terminate west of the railroad within an acceptable offset so that railroad permitting, and co-ordination is not required. 4. The condition of the concrete pavement for Pioneer Drive is showing signs of its age. AECOM recommends the concrete be crushed and reused as base course for the path as opposed to salvaging portions of the concrete pavement and repurposing it as a Riverwalk. City should confirm the existing roadway should not be salvaged. a. Resolution: Demolition of the road is acceptable. New grading plan will be required for the Riverwalk and surrounding grades. Grading plan does not need to accommodate or tie into existing roadway grades, except at the Main Street intersection or driveway approaches. Project Specifications to include crushing the material as an alternate. Crushed material is already available (Vinton Stockpile) and project documents should indicate utilizing this material first before crushing and reusing on-site material. 5. Geotechnical Engineering services are not required. a. Resolution: AECOM should assume a subsurface exploration will be completed by the City of Oshkosh's 2021 Geotechnical Drilling Firm. AECOM will prepare a scope of work for the City’s contractor as well as a boring location diagram. 6. According to the FEMA Flood Map Service Center, the floodway for the Fox River generally follows the shoreline north of Pioneer Drive, however the 100 and 500-year floodplain encroaches into a portion of the roadway. Final grades should be designed at or near existing with minimal site filling to avoid floodway impacts. a. Resolution: Flood Study is not required to be completed as part of this project. 7. According to the WDNR Surface Water Data Viewer, wetland indicators are present along the south shore of the Fox River within the project area. The WDNR Surface Water Data Viewer wetland indicators are based on soils data, and may not be fully representative of actual wetland impacts. a. Resolution: Since the project area is currently a roadway and the intent of the project is to remove the road and replace with the Riverwalk, AECOM assumes a Wetland Delineation will not be required. Permit documents will include a map from the WDNR Surface Water Data Viewer along with an explanation of the current conditions (pavement) being unsuitable conditions for wetlands. If a wetland delineation is required, schedule impacts are anticipated due to the time of year in which delineations can be performed (during the growing season in Wisconsin). 8. The 2020 Grant design drawings utilized County Contour data. a. Resolution: To minimize project costs, AECOM has assumed the City will perform the site survey to document existing conditions and they will provide a survey basemap in AutoCAD Civil 3D format that can be used as an existing conditions map. The map will, at a minimum, include ground shots and topographical surface shown at 1-foot contour intervals, location of roadway, curbing, driveway approaches, sidewalk, and landscaping, top of bank, Fox River water level on date of survey, underground and overhead utility locations, utility structure locations with invert and rim elevations as appropriate, light pole and other structure locations, center of railroad, property lines, and existing easements. The date of survey, horizontal and vertical datums will also be referenced. 9. The 2020 Grant indicated the Riverwalk would be constructed using Concrete pavement. The City should confirm concrete pavement is preferred over asphalt pavement. K:\PROPOSAL\City of Oshkosh\OPP-1102005-Pioneer Drive Riverwalk Design and CM\OPP- 1102005_Pioneer Riverwalk Design & CM Proposal.docx 3/10 a. Resolution: The City would like the Riverwalk to remain concrete to aesthetically match the other Riverwalk segments in this area. Pavement section details for concrete will be used. Engineering cost estimates will be based on concrete pavement. 10. According to the City of Oshkosh Assessment Services Division Property Records, the property adjacent to Pioneer Drive is currently owned by the City of Oshkosh Redevelopment Authority. However, AECOM understands the City may be in the process of selling this property. Future use of this property will need to be determined. The 2020 concept designs developed for the 2020 Grant incorporated a driveway connection to the parking lot located just east of Main Street (U.S. Route 45) and to the south of Pioneer Drive. a. Resolution: Pioneer Drive should be abandoned up to Main Street. The driveway connection shown in the 2020 Grant drawings can be removed from the project. Although Main Street is a state road, AECOM assumes permitting with WisDOT will not be required, however co-ordination with WisDOT should be anticipated due to the signalized intersection. Based on past experience, AECOM anticipates WisDOT will need approximately 2 weeks to develop a design to accommodate changes to the intersection, however longer scheduling coordination should be anticipated in determining an agreement, such as who will be responsible for funding for the change. AECOM assumes the City has a municipal agreement in place with WisDOT and that City staff will handle co-ordination with WisDOT. AECOM will include a High-intensity Activated Crosswalk (HAWK) System as an alternate bid item for this intersection. 11. The City has considered construction of a Trailhead Parking Lot within the vicinity of the Pioneer Riverwalk. Conceptual drawings were prepared in 2020 near the east end of the Riverwalk segment. a. Resolution: AECOM understands the design, permitting, bidding, and construction schedule for this project will be condensed due to the desire to construct this Riverwalk in 2021. AECOM recommends this Riverwalk project evaluate conceptual locations for a Trailhead parking lot for future tie in, but the actual design of the parking lot, including stormwater management, be considered as a separate project to be constructed in the future. Conceptual locations could include the location proposed in 2020 or utilizing on- street parking if 9th Avenue is extended. 12. Past Riverwalk projects have incorporated new aerial lighting. This segment of the Riverwalk currently has existing streetlights. In an effort to minimize overall project costs, it was recommended to utilize existing streetlights as opposed to installing new lights. a. Resolution: Our scope of services is limited to Civil Engineering. Electrical engineering services related to design of installation of conduit, connectors, fuses, vaults, hand holes, electrical and communication wiring, light poles, and bollards and resulting plan sheets are not included. AECOM understands the City may be interested in solar lighting. AECOM will include solar lighting as an alternate in the bid form and will work with the City Electrical department and Parks department on specifications. 13. Past Riverwalk projects have incorporated lit bollards along the Riverwalk to supplement aerial lighting. As noted in the previous comments, existing lights are proposed to be used as opposed to installation of new lights and wiring. As such, the City may want to consider installation of solar bollards. a. Resolution: Based on previous discussion, we understand the City is still determining the feasibility of maintaining solar bollards. At this time, we assume solar bollards will not be installed as part of this project and this segment of the Riverwalk will not have bollards. However, AECOM will include solar lighting as an alternate in the bid form and will work with the City Electrical department and Parks department on specifications. 14. The City requested to have bid documents prepared within 30-40 days from notice to proceed. The main hurdle is obtaining permits within that timeframe. The permit process with regulatory agencies can take a considerable amount of time. A minimum of 14 days should be anticipated for a review time after submittal to the WDNR. Given past experience, City of Oshkosh site plan review is anticipated to take 2-3 months for approval. Therefore, in order to get bid documents to prospective bidders on schedule, the permitting efforts will likely overlap with the bidding process. a. Resolution: Based on our extensive Riverwalk experience we propose to meet with the regulatory agencies early in the project to discuss the project and verify any concerns they may have with permitting the project. We will discuss solutions and modify the concept plan accordingly in an attempt to expedite the K:\PROPOSAL\City of Oshkosh\OPP-1102005-Pioneer Drive Riverwalk Design and CM\OPP- 1102005_Pioneer Riverwalk Design & CM Proposal.docx 4/10 permit review process. We understand this project will be placed on the next Site Plan Review agenda for discussion. Plans prepared as part of the 2020 Grant will be used to facilitate construction. Furthermore, we anticipate existing storm outfalls can be utilized as is and that upgrades or new outfalls and associated permitting with the WDNR will not be incorporated or required as part of this project. 15. This Riverwalk segment should include installation of the historical railroad portal. a. Resolution: The railroad portal will be installed as close as possible to the railroad line. Final location will take into consideration potential future trailhead parking lot location, extension of 9th Avenue, try to minimize obstructions for future development, and be situated far enough away from the railroad so as not to require permitting from the railroad. The “1899” text will be facing east so that it is legible when walking from the future Pioneer Island segment of the Riverwalk. Scope of Services Based on the above assumptions, the following sections describe our scope of services. Task A: Design Engineering To kick off the project, AECOM recommends holding a stakeholder meeting with City staff to reach concurrence on the items discussed previously in the Design Considerations Requiring City Concurrence section of this proposal. This meeting will use the concept design plans prepared as part of the 2020 Grant application. It is anticipated the proposed Pioneer Riverwalk segment plans will include the following design engineering elements and components.  12-foot wide concrete pavement path, including pavement removal, grading and backfill with bench bump-outs placed in 400-foot intervals.  Two 7-foot wide concrete pavement fishing paths. One adjacent to S Main Street and the other near the CN Railroad  Existing overhead fixtures and wiring will be used in-place. Bollards will not be installed.  Maintain vehicle access to parking lot north of Riverside Endodontic located off Pioneer Drive.  Design for future connection to trailhead parking lot.  Utilize existing stormwater drainage system.  Coordination with utility companies as applicable.  Erosion Control and Site Restoration.  Incorporating future connections of the South Shore Riverwalk and Pioneer Island Riverwalk. Following the stakeholder meeting and upon receipt of the existing conditions basemap prepared by the City, AECOM will develop a plan set which will include plans and details for the Riverwalk. Details will generally be based on the previous Riverwalk construction design standards. AECOM assumes the Pioneer Riverwalk plan set will incorporate the following sheets:  Cover and Sheet Index  Legend and Project Information  Existing Conditions showing overall project  Erosion Control and Demolition (3 close-up sheets)  Proposed Riverwalk Conditions which includes:  1 sheet showing overall project. Conceptual location of trailhead parking lot and future Riverwalk connections will be included.  3 close-up sheets with plan and alignment profile views  Typical cross sections K:\PROPOSAL\City of Oshkosh\OPP-1102005-Pioneer Drive Riverwalk Design and CM\OPP- 1102005_Pioneer Riverwalk Design & CM Proposal.docx 5/10  Civil Details Design of electrical related items are not included in our scope of services; however, AECOM will show proposed locations of solar powered bollards on our drawings so that a contractor can provide an alternate bid cost for them. AECOM assumes site restoration of disturbed area will consist of topsoil, seeding and stabilization and a specific landscaping plan will not be required. Concurrent with design development, AECOM will prepare a geotechnical drilling scope of work and boring location diagram. AECOM will provide this document to the City so that drilling can be completed by the City of Oshkosh's 2021 Geotechnical Drilling Firm. Deliverables: Geotechnical scope of work document. AECOM will provide one (1) set of draft 95% Construction plans for the Riverwalk which will be provided in electronic format to the City for review. These plans will be used for permitting and bidding, concurrently. AECOM has budgeted for one (1) set of consolidated review comments from regulators and bidders. 100% Construction documents which incorporate permitting and bidding comments will be provided in electronic format as the Issued for Construction drawings. Task B: Permitting AECOM anticipates the following permits will be required for this project:  City of Oshkosh Site Plan Review  WDNR Construction Site Storm Water Notice of Intent (NOI) AECOM will schedule a Site Plan Review pre-application meeting with the City of Oshkosh utilizing the conceptual designs prepared in 2020 as part of the Stewardship Grant application. We anticipate the pre-application meeting will be combined with the Stakeholder Meeting discussed in Task A and will be used as a planning workshop to discuss the proposed design criteria and goals of the project early in the design phase of the project. Based on decisions made as part of that meeting, AECOM will prepare designs described in the Design Engineering task. These designs will be used in the application to the City of Oshkosh Site Plan Review and WDNR NOI. Site disturbance is anticipated to be greater than one acre; therefore coverage under the WDNR Construction Site Storm Water Notice of Intent (NOI) permit will be required. An attachment to the Site Plan application and the NOI will be a Storm Water Management and Erosion Control Plan (SWMECP). We anticipate that stormwater management will not be required for the Riverwalk, and that the project will be designed in accordance with criteria set forth in the WDNR Bureau of Watershed Management Program Guidance Runoff Management Policy Management Team Storm Water Management Program’s Design Considerations for Post- Construction Performance Standards for Public Trails near Waterways or Wetlands, dated May 2017. AECOM will prepare an endangered resources review, performed by a Certified ER Reviewer which will be included as an attachment to the NOI. Deliverables: Pre-Application meeting agenda and minutes, Site Plan Application, NOI Application, and associated attachments such as the SWMECP and the Endangered Resources Review. AECOM assumes the City will pay for any review or permit fees that maybe required. Task C: Bidding As has been successfully used on previously Riverwalk project segments, AECOM anticipates that the following items or activities will be developed for the bidding process:  Project Manual (to be uploaded onto the Quest System for distribution to interested bidders). This will contain:  Bidding and Contract Documents (Engineers Joint Contract Documents Committee [EJCDC] and City Standard Specifications will be utilized).  Technical Specifications.  Bid Form. K:\PROPOSAL\City of Oshkosh\OPP-1102005-Pioneer Drive Riverwalk Design and CM\OPP- 1102005_Pioneer Riverwalk Design & CM Proposal.docx 6/10  Pre-Bid Meeting  Prepare a draft bid invitation, which the City will publish as an advertisement for bids.  Answer Contractor questions during bidding.  Prepare Addendum, if needed.  Prepare meeting agenda and minutes.  Review bidding results and provide a Contractor selection recommendation via email. AECOM will provide a draft bid invitation to the City for review and we assume the City will publish this as an advertisement for bids. AECOM will also provide PDF bidding documents which will be uploaded by the City onto the Quest system for distribution to interested bidders. Our bidding documents will assume the City will purchase and install the benches. Deliverables: 95% bidding documents will be provided in electronic format to the City for review. 100% Project bidding documents consisting of one (1) plan set and project manual will be provided in electronic format for upload to Quest. Task D: Construction Documentation and Management AECOM will provide a part-time Resident Project Representative (RPR) services. Our budget assumes a construction time frame of 16 weeks at 5 days per week for one on-site AECOM RPR and that 4 field design changes may be required during construction. AECOM will provide a RPR and on-site testing staff as-needed to document construction. Field and laboratory testing will be provided as necessary to document compliance or noncompliance with project plans and specifications. In addition, we will work with the City and contractor on contract administration issues. A summary of tasks is provided below AECOM’s past experience with construction documentation/management of Riverwalk projects indicate that the following services are needed to successfully complete the project:  Provide as needed or part-time Resident Project Representative (RPR) services during construction events as project requirements dictate to evaluate and document compliance with the Construction Documents.  Provide on-site material testing staff as-needed to document construction and compliance or noncompliance with project plans and specifications.  Coordinate with survey crews to provide stakeout locations and cut sheets for Contractor’s use during construction. A budgetary allowance is included for layout work associated with walkway alignments and grading. We have included six (6) 8-hour trips to the site in the budget, along with survey data set up, associated truck and equipment rental.  Review contractor’s progress schedule, schedule of submittals/submissions, and schedule of values prepared by contractor, and consult with the City concerning their appropriateness.  Review contractor submittals and material samples for conformance with contract documents.  Maintain correspondence files, reports of job conferences and meetings, shop drawings and sample submissions, reproductions or original contract documents including all addenda, change orders, field orders, and additional drawings issued subsequent to the execution of the contract.  Maintain reports for the construction contractor activities; weather conditions when on the job site; data relative to questions of extras or deductions; list of visiting officials, representatives of manufacturers, fabricators, suppliers and distributors; daily activities; decisions; observations in general; and specific observations in more detail as in the case of observing test procedures.  Review applications for payment from the contractor for compliance with the established procedure for their submission, and forward with recommendations to the City noting, in particular, relation to the schedule of values, work completed, materials and equipment delivered at the site, but not incorporated in the work.  Provide vehicles, necessary equipment, and material for inspection. K:\PROPOSAL\City of Oshkosh\OPP-1102005-Pioneer Drive Riverwalk Design and CM\OPP- 1102005_Pioneer Riverwalk Design & CM Proposal.docx 7/10  Conduct a final inspection in the company of the City and contractor, and prepare a final list of items to be completed or corrected.  Provide an As-Built Construction Documentation to include as-built surveyed data. Please note if the construction schedule changes, AECOM reserves the right to submit an amendment request for consideration to increase or decrease the budget based on the actual Construction Schedule. As always, AECOM will only bill for actual time incurred. Deliverables: AECOM will provide a construction documentation report and As-Built Record Drawings for the project. One hard copy and electronic copy will be provided. Key Milestones and Project Schedule The success of any project is based on identifying all critical pathway items and establishing a schedule for completion. Based on our similar project experience, below is a list of key milestones that should be included. Please note, to meet the proposed schedule, several of the milestones will need to overlap. We have included an estimated timeframe in weeks to complete each item. Task Anticipated Timeframe Approval of Scope of Work and Budget -Common Council Meeting -Notice to Proceed / Authorization Mid-March 2021 Stakeholder Meetings End of March 2021 -City Staff (site plan pre-application meeting) 95% Design Plans and Project Documents April to May 2021 -City Review Permit Applications May to July 2021 -WDNR Review 15-30 Days -City of Oshkosh Site Plan Review 2-3 Months (anticipated) Project Bidding May 2021 -Notice to Contractors -Post Bidding Documents to Quest On-line Bidding Service -Bid Opening (Bidding period 3 weeks) 100% Design Plans and Project Documents (Issued for Construction) -Design modifications ongoing concurrent with City Site Plan review comments and approval June 2021 Project Award to Contractor -Contract Preparation June 2021 Project Construction -Construction Oversight July to October 2021 Record Documentation - As Record Survey -Construction Documentation Report and Record Drawings Preparation November 2021 Project Completion December 2021 K:\PROPOSAL\City of Oshkosh\OPP-1102005-Pioneer Drive Riverwalk Design and CM\OPP- 1102005_Pioneer Riverwalk Design & CM Proposal.docx 8/10 Please note the above estimated schedule and milestones are subject to change, and the dates are provided as an example only. City staff will be integral in developing the final project schedule. AECOM will provide monthly updates to the schedule once established. We anticipate a total of 16 weeks to complete the Riverwalk construction. This estimate is based on past experience. Once a Contractor is selected and a Construction Schedule is developed, it will be discussed with City staff to confirm the actual construction length. Adjustments to the scope of work will be proposed for City consideration in an effort to stay within the above referenced budgets. As you are aware, the world is experiencing a pandemic as it relates to the coronavirus COVID-19 (“Coronavirus”). This health emergency has the potential of impacting multiple facets of the project including, without limitation, labor, personnel, manufacturing, equipment, materials, transportation, and related supply chains, all of which have the potential to adversely impact the critical path of the project schedule. These potential, unusual, and unavoidable delays are outside of the control of AECOM and cannot be anticipated or determined in advance. AECOM will exercise reasonable care to mitigate the potential impact of the Coronavirus to the extent within AECOM’s reasonable control. AECOM will notify the City promptly in the event AECOM becomes aware of any potential impact to the work caused by the Coronavirus. Key Project Staff AECOM proposes a highly experienced team, who has been involved on other successful Oshkosh Riverwalk projects, to complete this project on schedule and within budget. This team has extensive experience in design, permitting, and construction management, specific to Oshkosh Riverwalk projects. A breakdown of the proposed team members and associated roles are provided below. Mr. Jeremy Thomas, P.E., Client Account Manager – Review of design criteria Mrs. Shannon Allen, P.E., Senior Project Manager – Overall project design, client, and regulatory agency communications Mr. Mike Caruso, P.E, Senior Civil Engineer – Civil design and permit review Mrs. Rebecca DesRochers, PLS Surveyor – Survey co-ordination Mr. Chad Wilson, Senior Field Technician – Project Document Compliance and Construction Documentation Summary AECOM will complete the project in an efficient and cost effective manner. Our permitting experience is anticipated to minimize the permitting requirements and reduce associated costs. AECOM has completed bidding documents for all the previous Riverwalk projects for the City of Oshkosh. These previous documents will be utilized to quickly and efficiently prepare the Pioneer Riverwalk Project Documents. We anticipate that the EJCDC format of the bidding document will again be utilized. This approach will also include updating the 30% design drawings previously prepared by AECOM into 100% bidding document drawings. Project Fees The following table summarizes our estimate of fees to complete the scope of services described above. Task Estimated Fees Task A: Design Service $45,000 Task B: Permitting $18,000 Task C: Bidding Document Preparation/Bidding Assistance $20,000 Task D: Construction Documentation $177,000 Total Project Fees $260,000 K:\PROPOSAL\City of Oshkosh\OPP-1102005-Pioneer Drive Riverwalk Design and CM\OPP- 1102005_Pioneer Riverwalk Design & CM Proposal.docx 9/10 AECOM has an annually approved Fee Schedule established with the City of Oshkosh. Each individual AECOM staff name is classified with an associated hourly rate. Our team organization is tailored to provide services effectively and at a lower cost. We utilize senior staff to provide guidance and review of all work products, with a majority of the production work completed by lower cost junior staff. In addition, senior staff either self-preforms or provides a high level of supervision to junior staff during critical phases of the project. This approach has been successfully utilized on all of City of Oshkosh projects. AECOM will only charge for actual incurred costs. If the project is completed outside of the assumptions, AECOM may request to reduce or increase the budget accordingly. As with all of our agreements with the City of Oshkosh, AECOM will not charge for over-time related to completing this project. All billing unit rates will be at straight time per the 2021 approved Fee Schedule. Terms and Conditions Services described in this agreement will be performed on a time-and-expense/unit-cost basis. The 2021 Approved Fee Schedule and 2009 Negotiated Terms and Conditions of Service and the unit prices and terms for various elements of service we expect will be utilized in providing the services outlined in this agreement. Please indicate your acceptance of this agreement by having an authorized individual of the City execute the attached Authorization Form located as an attachment and return it to our Oshkosh office. We appreciate this opportunity to present our proposal and remain fully available to provide any other information that you may require concerning this project. If you have any questions, please contact Shannon Allen at 920-236-6722 or shannon.allen2@aecom.com. Yours sincerely, AECOM Technical Services, Inc. Shannon Allen, P.E. Project Manager Kevin Brehm, P.E. Associate Vice President Enclosure: Authorization K:\PROPOSAL\City of Oshkosh\OPP-1102005-Pioneer Drive Riverwalk Design and CM\OPP- 1102005_Pioneer Riverwalk Design & CM Proposal.docx 10/10 Authorization March 3, 2021 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work for Design, Engineering, Permitting and Construction Documentation Services for the Pioneer Riverwalk Project in Oshkosh, Wisconsin as described in AECOM’s proposal number OPP-1102005 dated March 3, 2021, with a budget authorization of $260,000 under the general terms and conditions specified in the proposal. Signature Date Mark A Rohloff Print Name City Manager Title/Organization Signature Date Pamela R. Ubrig Print Name City Clerk Title/Organization Signature Date Lynn A. Lorenson Print Name City Attorney Title/Organization Signature Date Russ Van Gompel Print Name Director of Finance Title/Organization