HomeMy WebLinkAbout11. 21-63PURCHASE OF USED MOTOR GRADER TO BROOKS TRACTOR
INC. FOR STREET DIVISION ($219,000.00)
INITIATED BY: PURCHASING
WHEREAS, the Street Division is in need of a replacement motor grader to replace
the 2002 Volvo Motor Grader; and
WHEREAS, the staff solicited proposals for used graders meeting the
specifications for this unit and the proposal for a 2016 John Deere 772GP Motor Grader
from Brooks Tractor Inc. met all the unit requirements at the lowest cost.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-13 of the Oshkosh Municipal Code to waive the requirement that used, surplus
or excess equipment be obtained only from governmental sources and purchase a used
2016 John Deere Motor Grader from:
BROOKS TRACTOR INC.
1031 Lawrence Drive
De Pere, WI 54115
Total Bid with Trade: $219,000.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 03230430 7204 66917 Machinery & Equipment: Grader with Plow &
Wing
FEBRUARY 9, 2021 21-63 RESOLUTION
(CARRIED__7-0____LOST________LAID OVER________WITHDRAWN________)
PURPOSE: WAIVE FORMAL BIDDING REQUIREMENTS AND APPROVE
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Manager
DATE: February 1, 2021
RE: Waive Formal Bidding Requirements and Approve Purchase of Used Motor Grader to
Brooks Tractor Inc. for Street Division ($219,000.00)
BACKGROUND
The Common Council allocated $210,000.00 in the 2021 CIP for the purchase of a used motor grader for
the Street Division. The used unit will replace a 2002 Volvo that has experienced repeated problems with
its moldboard turntable, front and rear drive and just recently a broken clutch that would cost
approximately $10,000 to repair. In the last five years cost of repairs to this unit have been $47,213.34.
The replacement of the 2002 unit with a used unit was based on a combination of factors. 1) The unit is
an indispensable necessity during snow plowing operations; 2) The unit is used on average
approximately 150 hours in a snow season; 3) A new grader with the required plow/wing attachments is
approximately $400,000.00. Based on these factors, staff determined that a used unit about five years old
with the required equipment and relatively low hours could be acquired for less cost and still meet the
needs for the Street Division.
ANALYSIS
Staff solicited proposals from heavy equipment dealers for used graders meeting the specifications for
this unit. While several dealers expressed some initial interest, only one proposal was received. Staff
reviewed the proposal and concluded the 2016 John Deere 772GP Motor Grader from Brooks Tractor Inc.
met all the unit requirements at a competitive cost. The proposal tab is attached. The Brooks Tractor Inc.
unit is tax exempt and includes delivery to Oshkosh.
FISCAL IMPACT
The 2021 CIP allocated $210,000.00 for this used unit. The fiscal impact for this unit with trade-in is
$219,000.00. This unit will be charged to 2021 CIP A/N#: 03230430 7204 66917 (Machinery & Equipment:
Grader with Plow & Wing). The overage ($9,000.00) will be charged to remaining funds in 2019 CIP
A/N# 03230430 7204 66917 that was assigned for the purchase of another used grader.
RECOMMENDATION
Section 12-13 of the Municipal Code provides that subject to approval of the City Manager, the city may
acquire any used or surplus or excess equipment, materials or supplies from a federal, state or local
government authority without following competitive bidding or quotation process if the Purchasing
Authority in consultation with the appropriate department head, determines that such acquisition is in
the best interest of the city. However, as no used graders could be found from federal, state or local
government sources, our search turned to private dealer sources which then yielded this unit. In
consideration of this and the limited used market for these types of vehicles, we are requesting the
Common Council waive the federal, state and local government source requirement of Section 12-13 and
recommend the Common Council approve the purchase of this used 2016 John Deere unit for $210,000.00
from Brooks Tractor Inc. in De Pere, WI.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
PROPOSAL TAB
USED MOTOR GRADER
FOR STREET DIVISION
TRADE-IN
VENDOR PROPOSAL
2002
VOLVO
PROPOSAL WITH
TRADE
G736VHP
Brooks Tractor Inc
2016 John Deere 772GP
Motor
1031 Lawrence Drive $235,000.00 $16,000.00 $219,000.00
De Pere WI 54115