HomeMy WebLinkAbout1-19-21 Full Agenda
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: January 11, 2021
Due to the current COVID-19 emergency the City of Oshkosh is currently holding all meetings remotely.
Individuals wishing to provide comment on individual agenda items may appear remotely through the
following sign-up link https://tinyurl.com/yxzw587z or Join by phone+1-510-338-9438 USA Toll – Access
Code 126 493 4306, Meeting Password wxPtjrt5X79 (99785785 from phones and video systems) or may
submit written comments. Written public comments may be sent via mail addressed to the Planning
Services Office, placed in the City Hall drop box or sent by email to the Planning Services Office prior to
the BID Board Meeting at: planning@ci.oshkosh.wi.us ; written comments will be distributed to the BID
Board and made part of the public record of the meeting.
PLEASE BE ADVISED that the Downtown Oshkosh Business Improvement District Board will hold a
remote regular meeting at 8:00 AM, Tuesday, January 19th, 2021 to consider the following agenda:
AGENDA
I. Call to Order
II. Approve Minutes of the December 15, 2021 Meeting
III. Policing/Traffic/Parking/Enforcement Issues
IV. Approve January, 2021 Monthly Financial Report
V. Approve Transfers From the Reserve Fund
$10,000 to Recruitment & Retention
$15,000 to Advertising
$3,050 to Planter Maintenance
$15,000 to Parking
VI. Lights in Opera House Square Park
VII. BID Board Appointments
VIII. BID Contract Renewals
IX. 2021 BID Marketing Plan and Advertising Budget
X. BID Manager and BID Committee Reports
Events
MemberCO
Beautification
Marketing & Communications
XI. Other Business (Must address items not listed on the BID Board meeting agenda)
XII. Identification of Agenda Items for the February 16, 2021 Meeting
XIII. Adjournment
IF YOU CANNOT ATTEND THIS MEETING, PLEASE CALL THE PLANNING SERVICES DIVISION AT 236-5059.
DOWNTOWN OSHKOSH BID BOARD MINUTES
December 15, 2020
PRESENT: Megan Lang, Jim Stapel, Sandy Prunty, Marlo Ambas, James Evans, David
Krumplitsch, Kris Larson, Dr. Jill Anderson and Carrie Olson
EXCUSED: Andy Ratchman, Chanda Anderson, and Aaron Armstrong
STAFF: Jessica Meidl – BID Manager, Jeffrey Nau – Associate Planner, Kelly Nieforth –
Economic Development Services Manager, Brian Wustmann –Economic
Development Analyst, Alexa Naudziunas – Associate Planner
OTHERS: Amy Albright – Executive Director, Oshkosh Convention & Visitors Bureau,
Michael Cooney – Oshkosh Farmers Market, Rob Kleman- Oshkosh Chamber of
Commerce
I - CALL TO ORDER
Roll was called and Chair Lang called the meeting to order at 8:01 a.m. and a quorum was
declared present.
II – APPROVE MINUTES OF NOVEMBER 17, 2020 MEETING
There was no discussion on this item.
Jim Stapel motioned to approve the minutes of the November 17, 2020 meeting as presented.
Kris Larson seconded the motion which passed unanimously.
III – POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES
No one from the Police Dept. was present. Sargent Pettit sent an email to let the BID know she
wouldn’t be here. BID members would like to more information on graffiti. BID manager Meidl
will update the board once she hears back or put information in the newsletter.
IV – Approve Retention Grant for the amount of $611.13 for The Artful Gift, 9 Waugoo
Avenue
BID Manager Meidl explained that The Artful Gift applied for a Retention Grant for an exterior
sign. The Beautification Committee approved the grant for signage for The Artful Gift with no
recommendation for changes.
Kris Larson asked how many quotes were received for the sign installation. Meidel replied that
there were two bids for the sign. Kal’s Sign Art and Appleton Sign Co. Kal’s Sign was
significantly cheaper than Appleton Sign at $1,222.26 and was awarded the project.
Carrie Olson motioned to approve the Retention Grant. Kris Larson seconded which passed
unanimously.
DOWNTOWN OSHKOSH BID BOARD MINUTES
December 15, 2020
V – Approve December, 2020 Monthly Financial Report
BID Manager Meidl is waiting for the Retention Grant that was approved last month to be
dispersed.
Kelly Nieforth stated that there was no new updates. The Community Foundation donated
$1,000 which was shown on the report.
Jeff Nau asked Meidl if her credit card question was resolved and Meidl responded yes. Chair
Lang explained that they inquired about returning some extra ornaments but decided to hold
on to the extra ornaments. The decision was made to keep the extra ornaments for future years.
Sandy Prunty motioned to approve December, 2020 Monthly Financial Report. Carrie Olson
seconded which passed unanimously.
VI - BID MANAGER MOVE TO THE OSHKOSH CONVENTION & VISITORS BUREAU
OFFICE UPDATE
BID Manager Meidl stated that she is settling in nicely and everything is going really well and is
happy to be collaborating with the Oshkosh CVB staff.
The BID Manager will be under the Oshkosh CVB’s insurance and benefits as of January 1, 2021.
Sandy Prunty mentioned that the Downtown Oshkosh signage on their CVB doors and
windows looked good and that there will be great visibility with the lettering on the doors.
VII – Lights in Opera House Square Park
The BID Board expressed interest in leaving the lights up in Opera House Square Park year
around.
Kelly Nieforth stated that conversation with City Staff, the City electrician, and the Forestry
Dept. were positive and had no issues with allowing the lights year around. The Forestry Dept.
will need to prune the trees in the Opera House Square Park in 2023 which, at that time, the
lights will need to be removed so that pruning can be done. The lights can be put back up
afterwards.
Several BID Board members stated that the lights have been well received. Chair Lang stated
that, while it may take some extra conversations and time, lights along the terrace trees would
be explored. There are no outlets near terrace trees so lighting the trees would take extra
coordination to connect them to the outlets on the light poles or would need to be installed.
DOWNTOWN OSHKOSH BID BOARD MINUTES
December 15, 2020
VIII – Envision Jackson Street Plan Update
City Planner Alexis Naudziunas was present to talk about the Envision Jackson Street Plan
update. Council approved both sections of the Envision Jackson Street Plan and staff will be
discussing next steps.
Concrete bump outs were not an option, instead, Alexis said that any bollard would be
replaceable incase a plow or something would hit it.
Jim Stapel express concern over the flow of traffic on Jackson Street with it being shrunk to only
a single lane each direction. The City has only seen conceptual plans for the new school and will
work with the school district to coordinate plans as it relates to the traffic impact on Jackson for
the project when they formally submit.
IX – BID Board Appointments
Kelly Nieforth stated that on Nov. 24th Council meeting, Dr. Jill Anderson was appointed by
Mayor Palmeri from Alternate to permanent seat on the BID Board. Nieforth said that the City
Manager’s office received four applications for the remaining three board seats (two seats which
are Alternates). Mayor Palmeri may ask Chair Lang for recommendations. The open positions
will be filled during the January or February meeting.
X – BID Contract Renewals
BID Manager Meidl went over the Beautification contracts for 2021 and the Contracted Services
contract will remain the same. The Christmas décor contract with Grounds Guys may change as
Meidl has a meeting with them to discuss.
Meidl went on to talk about her conversation with Jack’s Maintenance and the banner switches
for the 2021 year. There will be only four banner switches in 2021 as opposed to five in 2020 due
to the banner sponsorship agreement between the BID and the Wisconsin Herd ending.
Meidl then went on to discuss the Advertising contracts for 2021. She stated that the BID will be
exploring additional options for advertising and is looking for feedback from BID board
members. Due to the COVID-19 Pandemic, many of the business owners that had agreed to
have bus advertising backed out due to the cost. Meidl stated that there are several options in
regards to advertising on transit busses.
A general discussion took place on whether or not the BID should continue advertising on
buses. Meidl showed the BID Board a mock up of what the advertising could look like on a bus.
Several BID Board members liked how the advertising looked on the bus.
DOWNTOWN OSHKOSH BID BOARD MINUTES
December 15, 2020
BID Manger Meidl also talked about the billboard advertising for 2021 and how the locations
weren’t the best. She will reach out with Lamar to see the options for advertising on a billboard
with a better location.
XI – BID Manager and BID Committee Reports
BID Manager Meidl recapped the holiday events and stated that there was good turnout for the
events. Over 800 letters were collected for nursing homes.
Chair Lang stated that the investments the BID made for holiday events this year will be
beneficial for the following years.
Michael Cooney stated that the Oshkosh Farmer’s Market applied for and received $4,000
COVID-19 grant to offset direct expenses this year. Challenges this year included volunteers for
the Market, as most volunteers were older and therefore unable to help out due to the COVID-
19 risks. The Farmer’s Market hired a security firm to help remind people about the COVID
rules during this year’s markets.
Cooney also stated that the Indoor Winter Markets at the Convention Center had great turnouts
with 600 – 900 visitors. He also mentioned that the Farmers Market has applied for a grant that
supports SNAP Benefits for local residents.
Chair Lang asked if there was any other reports.
Sandy Prunty asked if all the committee members have been set up in Teams yet. BID Manager
Meidl expects Teams to be set up by February’s meetings.
XII – Other Business (Must address items not listed on the BID Board meeting agenda)
Carrie Olsen asked if the BID Board could repeat the discussion of line item IX – BID Board
Appointments.
Chair Lang talked about Dr. Anderson being appointed to the Board and that there are several
applicants that applied for the three open positions.
XIII – Identification of Agenda Items for the January 19, 2021 Meeting
BID Manager Meidl asked if the Cocoa Crawl needs to be an agenda item for the next meeting
since it is a line item in the budget.
Sandy Prunty suggested that the Cocoa Crawl could be under MemberCo as it is just a line item
to buy cups and other things.
DOWNTOWN OSHKOSH BID BOARD MINUTES
December 15, 2020
Chair Lang asked the BID Board if the Cocoa Crawl should be cancelled due to COVID-19.
Sandy Prunty, Dr. Jill Anderson and Jim Stapel all stated that they think the Coco Crawl should
be cancelled due to COVID. Meidl stated that the MemberCo members had the same thought.
Chair Lang went on to discuss items for the next agenda saying that item VI and VIII could be
taken off while item VII and X should remain on the agenda.
BID Manager Meidl asked to talk about the BID’s storage unit status. She said that there was a
larger, additional storage unit next to the BID’s current unit that was available for $55/month.
She will be organizing the two units with the intention to clean out the current one and
consolidate into one unit.
With there being no further business, Sandy Prunty moved for the meeting to be adjourned at
9:02 a.m. Jim Stapel seconded the motion which passed unanimously.
Respectfully Submitted,
Brian Wustmann
Economic Development Analyst
Economic Development Division
Description Expenditure
Leadership Oshkosh Chamber/CVB Contract Oshkosh Chamber of Commerce - November Admin Expenses 271.43$
Oshkosh CVB Admin Expenses 3,776.66$
Reimbursements:
Website Maintenance/Office Supplies Mailchimp Monlthy - November 30.99$
Canva - November 12.95$
Zoom - November 15.74$
D & K Rentals - Jan rent, security deposit, lock fee 125.00$
Dropbox - Credit Card Statement 450.00$
Reimbursements:
Recruitment/Retention/Video Grants Recruitment/Retention Grant Program Reimer Jewelers 611.13$
Reimbursements:
Video Grant Program
Events Waterfest
Live at Lunch
unWINEd-Wine Walk
Reimbursements:Downtown Marketing Consortium (437.06)$
Holiday Parade Postal Products - Credit Card Statement 695.00$
Fire Escape - Credit Card Statement 128.52$
Facebook - Credit Card Statement 50.00$
Amazon - Credit Card Statement 13.64$
Reimbursements:
Gallery Walk
Advertising Philanthropy Marketing - Harry Potter Blog & Take-Out Home Photo 110.00$
Facebook Ads 372.22$
Reimbursements:Caramel Crisp (435.00)$
Escape Oshkosh LLC (435.00)$
Gift Card Program
Marketing Consortium Membership Donations
Add'l Activities/Marketg Materials
Holiday
Chalk Walk
Donation:
Beautification Contracted Services Jack's Maintenance Service Inc - Remove & Replace Banner 600.00$
The Grounds Guys Landscape Management Maintenance Contract 1,650.00$
The Grounds Guys Lanscape Management Maintenance Contract 1,125.00$
Holiday The Grounds Guys Lanscape Management - Holiday Boughs 3,250.00$
Kitz & Pfeil Ace Hdwr 31.41$
The Grounds Guys Lanscape Management Maintenance Contract 186.25$
Reimbursements:
Planter Maintenance The Grounds Guys Landscape Management - Removal of Flower Pots and Bump Outs 761.25$
The Grounds Guys Lanscape Management Maintenance Contract 338.75$
Lakefly Sponsorship
Parking Parking Study Implementation
Reimbursements:
Storage Unit
Reserves / Capital Improvements
Reimbursements:
Total 13,298.88$
2020 Business Improvement District
December 9, 2020 through January 12, 2021
2020 Assessment 140,610.00
2019 Carry over 71,857.77
2019 Encumberance 1,000.00
TOTAL AVAILABLE 213,467.77
Funds Allocated 213,467.77
Balance Available 0.00
2020 Encumbered
Allocation Expenditures Receipt Transferred Balance Balance
Leadership
Oshkosh Chamber of Commerce Servc Contrct 65,000.00$ 41,008.96 0.00 0.00 0.00 23,991.04
Website Maintenance/Office Supplies 3,900.00$ 2,461.32 0.00 1,100.00 0.00 2,538.68
Recruitment/Retention Grant Program 13,000.00$ 611.13 0.00 0.00 1,000.00 11,388.87
Events
Waterfest 2,000.00$ 0.00 0.00 0.00 0.00 2,000.00
Live at Lunch 500.00$ 0.00 0.00 0.00 0.00 500.00
unWINEd-Wine Walk 750.00$ 313.51 437.06 0.00 0.00 873.55
Holiday Parade 750.00$ 4,431.16 7,175.00 0.00 0.00 3,493.84
Gallery Walk 500.00$ 500.00 0.00 0.00 0.00 0.00
Advertising -$ 18,234.13 5,760.00 15,000.00 0.00 2,525.87
Gift Card Program 1,050.00$ 1,050.00 0.00 0.00 0.00 0.00
Marketing Consortium
Membership Donations -$ 0.00 1,015.00 0.00 0.00 1,015.00
Additional Activities & Marketing Materials 850.00$ 70.00 0.00 0.00 0.00 780.00
Holiday 2,000.00$ 500.00 0.00 0.00 0.00 1,500.00
Chalk Walk 150.00$ 25.00 0.00 0.00 0.00 125.00
Beautification
Contracted Services 25,000.00$ 24,999.50 0.00 0.00 0.00 0.50
Holiday 8,500.00$ 10,865.54 2,500.00 0.00 0.00 134.46
Planter Maintenance 17,000.00$ 16,999.00 0.00 0.00 0.00 1.00
Parking -$ 15,000.00 0.00 15,000.00 0.00 0.00
Storage Unit 660.00$ 660.00 0.00 0.00 0.00 0.00
Reserves / Capital Improvements 71,857.77$ 9,779.73 2,000.00 (31,100.00)0.00 32,978.04
TOTAL OPERATING BUDGET 213,467.77$ 147,508.98$ 18,887.06$ -$ 1,000.00$ 83,845.85
Postings through January 12, 2021
Downtown Oshkosh Business Improvement District - 2020 Operating Plan
1/12/2021
Cash Encumbered
Balances Balances
Leadership - Chamber Services Contract 23,991.04$
Leadership - Website Maintenance/Office Supplies 2,538.68$
Recruitment/Retention 11,388.87$
Events - Waterfest 2,000.00$
Events-Live at Lunch 500.00$
Events - unWINEd Wine Walk 873.55$
Events - Holiday Parade 3,493.84$
Events: Gallery Walk -$
Advertising 2,525.87$
Gift Card Program -$
Marketing Consortium - Membership Donations 1,015.00$
Marketing Consortium - Additional Activities & Marketing Materials 780.00$
Marketing Consortium - Holiday 1,500.00$
Marketing Consortium - Chalk Walk 125.00$
Beautification - Contracted Services 0.50$
Beautification - Holiday 134.46$
Beautification - Planter Maintenance 1.00$
Parking -$
Storage Unit -$
Reserve-Future Projects 32,978.04$
Subtotal 83,845.85$
None 1,000.00$
Encumbered Subtotal 1,000.00$
CASH FUNDS CARRIED FORWARD TO 2021 83,845.85$
ENCUMBERED FUNDS CARRIED FORWARD TO 2021/RECRTMT/RETENTN FD 1,000.00$
Encumbered Balance / Carry Forward to 2021 Recruitment/Retention Fund
Reconciliation of Accounts
BID 2020 Operating Plan
As of January 12, 2021
BID OPERATING ACCOUNTS
Cash Balances / Carry forward to 2021 Reserve/Future Projects
Description Expenditure
Leadership Oshkosh Chamber Contract
Reimbursements:
Website Maintenance/Office Supplies Timios Development LLC Web Hosting 432.00$
Reimbursements:
Recruitment/Retention/Video Grants Recruitment/Retention Grant Program
Reimbursements:
Video Grant Program
Events Waterfest
Live at Lunch
unWINEd-Wine Walk
Reimbursements:
Holiday Parade
Reimbursements:
Gallery Walk
Advertising
Reimbursements:
Gift Card Program
Marketing Consortium Membership Donations
Add'l Activities/Marketg Materials
Holiday
Chalk Walk
Donation:
Beautification Contracted Services The Ground's Guys Monthly Maintenance Contract 1,650.00$
Holiday
Reimbursements:
Planter Maintenance
Lakefly Sponsorship
Parking Parking Study Implementation
Reimbursements:
Storage Unit
Reserves / Capital Improvements
Reimbursements:
Total 2,082.00$
2021 Business Improvement District
January 1, 2021 through January 12, 2021
2021 Assessment 140,610.00
2020 Carry over 83,845.85
2020 Encumberance 1,000.00
TOTAL AVAILABLE 225,455.85
Funds Allocated 224,455.85
Balance Available 1,000.00
2021 Encumbered
Allocation Expenditures Receipt Transferred Balance Balance
Leadership
Oshkosh Chamber of Commerce Servc Contrct 70,000.00$ 0.00 0.00 0.00 0.00 70,000.00
Website Maintenance/Office Supplies 4,000.00$ 432.00 0.00 0.00 0.00 3,568.00
Recruitment/Retention Grant Program -$ 0.00 0.00 10,000.00 1,000.00 9,000.00
Events
Waterfest 2,000.00$ 0.00 0.00 0.00 0.00 2,000.00
Live at Lunch 500.00$ 0.00 0.00 0.00 0.00 500.00
unWINEd-Wine Walk 750.00$ 0.00 0.00 0.00 0.00 750.00
Holiday Parade 750.00$ 0.00 0.00 0.00 0.00 750.00
Farmers Market 5,000.00$ 0.00 0.00 0.00 0.00 5,000.00
Other Events 2,500.00$ 0.00 0.00 0.00 0.00 2,500.00
Advertising -$ 0.00 0.00 15,000.00 0.00 15,000.00
Gift Card Program 1,000.00$ 0.00 0.00 0.00 0.00 1,000.00
Marketing Consortium
Membership Donations -$ 0.00 0.00 0.00 0.00 0.00
Additional Activities & Marketing Materials 850.00$ 0.00 0.00 0.00 0.00 850.00
Holiday 2,000.00$ 0.00 0.00 0.00 0.00 2,000.00
Chalk Walk 150.00$ 0.00 0.00 0.00 0.00 150.00
Beautification
Contracted Services 25,000.00$ 1,650.00 0.00 0.00 0.00 23,350.00
Holiday 8,500.00$ 0.00 0.00 0.00 0.00 8,500.00
Planter Maintenance 13,950.00$ 0.00 0.00 3,050.00 0.00 17,000.00
Seagull Mitigation Project 3,000.00$ 0.00 0.00 0.00 0.00 3,000.00
Parking -$ 0.00 0.00 15,000.00 0.00 15,000.00
Storage Unit 660.00$ 0.00 0.00 0.00 0.00 660.00
Reserves / Capital Improvements 83,845.85$ 0.00 0.00 (43,050.00)0.00 40,795.85
TOTAL OPERATING BUDGET 224,455.85$ 2,082.00$ -$ -$ 1,000.00$ 221,373.85
Postings through January 12, 2021
Downtown Oshkosh Business Improvement District - 2021 Operating Plan
1/12/2021