HomeMy WebLinkAbout38. Agreement for Transportation Engineering On-Call Assistance ServicesCity6
of
Oshkosh
MEMORANDUM
DATE: January 7, 2021
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
U�
RE: Professional Services Agreement for Transportation Engineering On -Call
Assistance Services for Calendar Year 2021 / KL Engineering, Inc. (KL
Engineering) ($40,000)
The Department of Public Works requested a proposal from KL Engineering for transportation
engineering assistance services for the 2021 calendar year. This agreement is a "master services'
agreement to cover a variety of on -call needs that may arise during the year. Project
Authorizations will be prepared for each request for services that will define the scope of services
and budget to be adhered to for those services. Services provided under this agreement typically
include traffic operational and safety studies, traffic counts, signal design and timing, roundabout
and intersection design, electrical design, and intersection design and traffic study reviews,
among other needs that may arise.
KL Engineering was chosen for these services due to their knowledge of the City and vast
experience with this type of work. The cost of these services is estimated not to exceed $40,000
and will be funded through various sections of the Operating Budget or the Capital Improvement
Program Budget, depending on the type of service requested.
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal,
sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report
regarding this professional services agreement.
Please contact me if you have any questions concerning this professional services agreement.
MAR/jer
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Transportation Gen Sery Memo_]-7 21.doc.
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Engineering
[A] Better Experience
December 1, 2020
Mr. James Rabe, PE, CPESC
Director of Public Works
City of Oshkosh
215 Church Avenue
Oshkosh, WI 54901
RECEIVED
DEC - 12020
nrrfror I ur,l is WORKS
OSI- Hods, WISCONSJN
5400 King James Way, Suite 200
Madison, W/53719-1703
608.663.1218
To// Free: 800.810.4012
Fax: 608.663.1226
www.klengineering.com
Proposal for Transportation Engineering On -Call Assistance - 2021 Calendar Year - City of
Oshkosh
Dear Mr. Rabe,
KL Engineering, Inc. is pleased to provide this proposal for Transportation Engineering On -Call Assistance for
the City of Oshkosh (City) throughout calendar year 2021. Since 2017, KL Engineering has been partnering
with City staff to provide transportation and traffic engineering services including traffic studies, safety studies,
traffic signal design, signal timing, development access evaluations, and roundabout design.
KL Engineering has a team of engineers, technicians, and specialists that are available to provide the City
with responsive and high -quality transportation engineering services. Our team of specialists will be available
on -call to provide a wide range of services to the City. See below for a table of our key staff:
Key Staff Staff Roles
Kelly Trac, PE, PTOE, RSPt
Main point of contact, traffic and safety analyst, traffic calming, traffic signal designer
Kevin Wehner, PE, PTOE
Traffic signal operations specialist, signal timing and programming
Mike Scarmon, PE, PTOE
Planning studies, procurement and contracting specialist, WisDOT Level 2 Roundabout Designer
Kyle Thompson, PE
Roundabout/intersection designer and ADA design specialist
Tony Steinert, Master Electrician/Inspector
Electrical designer, WI certified inspector, systems designer, and construction inspector
Jacob Joyal, PE
Lighting and ITS designer
Josh Wilber, FAA Certified UAV Pilot
Traffic data collection expert and certified drone pilot
In addition to KL Engineering's key staff listed above, our firm offers over 70 staff with expertise in planning,
civil and structural engineering, construction management, survey and platting, and support staff that are
available to meet the City's needs. KL Engineering's staff focuses on providing creative solutions to complex
projects and prioritizing the needs of our clients.
KL Engineering anticipates using this agreement to provide transportation and traffic engineering general
assistance at the City's request. KL Engineering will assist City staff to address transportation and related
needs such as: traffic operational and safety studies, traffic counts, signal design and timing, roundabout and
intersection design, electrical design, intersection design and traffic study reviews, and other matters at the
City's discretion. All work will be in accordance with applicable WisDOT and City of Oshkosh Standards.
Master Contract Agreement
This agreement is intended for use as a general master services contract for transportation engineering
services for the City, under which services will be authorized and invoiced on a task by task basis. For each
task request for transportation engineering services, KL Engineering will complete a Task Order form
containing the scope of work, schedule for delivery, and estimated costs. This form will be submitted to Tracy
Taylor for review and approval by James Rabe or other appropriate personnel in the City.
Upon receipt of the authorized Task Order from the City, KL Engineering will assign each task and budget
under this master contract agreement, and invoice separately for services provided.
Budget and Schedule
The City has established a budget for this agreement of $40,000. The services provided under this agreement
will be billed on a time and materials basis utilizing the enclosed billing schedule (Attachment A). KL
Engineering can begin providing these services immediately upon receipt of the signed Agreement.
We greatly appreciate the opportunity to work with the City of Oshkosh and look forward to partnering with
your staff to provide on -call transportation engineering services. If you have any questions or need to clarify
a point, please call Kelly Trac at 608.663.1218.
Yours sincerely,
KL Engineering, Inc.
Mike Scarmon, PE, PTOE
Director — Infrastructure Services
Attachment A: 2021 Billing Rates
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