HomeMy WebLinkAbout30. 21-27 JANUARY 12, 2021 21-27 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AMEND THE CITY OF OSHKOSH FEE SCHEDULE FOR SPECIAL
EVENT EQUIPMENT FEES
INITIATED BY: COUNCIL MEMBER MUGERAUER
WHEREAS, the City of Oshkosh adopted a fee schedule for various services
including charges for special events equipment and services for calendar year 2021; and
WHEREAS, the City had implemented a plan for invoicing special events which
included stepping up equipment charges over the course of four calendar years from 25%
in 2018 to 100% in 2021 to allow special events to plan and budget for increases in the
costs of services; and
WHEREAS, special events were particularly burdened in calendar year 2020 by
the conditions associated with the coronavirus pandemic with many not able to hold
events and others holding greatly reduced events resulting in financial hardship; and
WHEREAS, the continued effects of the pandemic may affect some events for the
current year as well; and
WHEREAS, the City of Oshkosh is known as the Event City and the Council
desires to assist special events planning their events in the City of Oshkosh in 2021.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the appropriate city staff are directed to reduce the invoices for equipment
charges to special events by 50% for 2021 and that the notation at the bottom of the 2021
fee schedule pertaining to special event equipment charges is hereby amended to read as
follows:
NOTE: 2021 Equipment Fees shown are equivalent to the current Federal
Emergency Management Agency (FEMA) rates. Any Equipment utilized for a
special event not included on this fee schedule will be subject to current FEMA
rates and charged accordingly to the special event. By Resolution 21-XXX the
Council has determined that for events held within calendar year 2021 all
equipment (excluding signs, barricades, cones, and barrels) shall be invoiced at
50% of the hourly FEMA equipment rate.
TO: Honorable Mayor and Members of the Common Council
FROM: Russ Van Gompel, Finance Director
DATE: January 6, 2021
RE: Amend the City of Oshkosh Fee Schedule for Special Event Equipment Fees
BACKGROUND
On December 8, 2020, the Common Council adopted a Comprehensive Fee Schedule which
included the rates for Special Events, Marches, and Public Assemblies. The approved Fee
Schedule included the reimbursement rates based on the current Federal Emergency
Management Agency (FEMA) Schedule of Equipment Rates. When the policy was first
created, the Council approved that 25% of the FEMA Rates would be charged to the event in
2018 and that the equipment rates would gradually increase to the full rate. In 2019, 50% of
the FEMA rates were billed out. In 2020, it was 75% of FEMA rates. Finally, in 2021, it was
approved to bill out 100% of the FEMA rates.
ANALYSIS
Council Member Mugerauer would like the City Council to consider maintaining a discounted
rate. One option would be to return to the option of billing out 50% of FEMA rates as was
done in 2019.
FISCAL IMPACT
With the COVID-19 impact on Special Events, the activity in 2019 was the last year the City
experienced a typical special event calendar and activity. In 2019, the City discounted a total
of $22,775 in FEMA discounted rates. If 2021 were to return to 2019 levels, and at a discount of
50%, staff projects that revenue would be impacted by $22,775.
Respectfully Submitted,
Russ Van Gompel
Finance Director
Approved:
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Mark A. Rohloff
City Manager
Finance Department
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us