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Home My WebLink About16. 21-13 JANUARY 12, 2021 21-13 RESOLUTION (CARRIED 7-0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL EVENT/BATTLE ON BAGO FOUNDATION INC / UTILIZE MENOMINEE PARK & MILLERS BAY FOR THE BATTLE ON SAGO EVENT/FEBRUARY 18, 19, & 20, 2021 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Battle on Sago Foundation (Glenn Curran) to utilize Menominee Park & Millers Bay from 8:00 a.m. Monday, February 15 through 8:00 a.m. Sunday, February 21, 2021 (event times: Friday, February 19 from 8:00 a.m. — 11:00 p.m.; Saturday, February 20 from 5:00 a.m. to 8:00 p.m.) for the Battle on Bago event, in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. An exception to the provision of 19-4(A)(3) of the City of Oshkosh Municipal Code, to allow amplified music to continue after 10:00 p.m. on the condition that amplified music shall cease no later than 11:00 p.m. on Thursday, February 18. B. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Approval of this request shall not be interpreted as approval to conduct the event during any period of emergency order or declaration prohibiting such event. Approval of this event shall not be interpreted to supersede any emergency order or declaration applicable to such event and all events shall remain subject to all applicable ordinances, orders, declarations and requirements for public gatherings. Cost Estimates for Extraordinary Services Police Department Staffing $468.28 (preliminary estimate includes 80 Auxiliary hrs., 3 CSO hrs., & 5 Supervisor Sgt. hrs.) JANUARY 12, 2020 21-13 RESOLUTION CONT'D Police Cont'd Equipment/Vehicles $48.15 (preliminary estimate includes 3 hrs. of dedicated use of vehicles for setup/pick up of no parking signs and barricades and patrol) Supplies/Materials $55.00 (preliminary estimate includes no parking signs & cone use) Fire Inspection $62.73 (preliminary estimate includes one hour of dedicated staff for inspection of temporary structures) Public Works Staffing $62.68 (preliminary estimate includes two hours of dedicated staff for the delivery/pick up of barricades and signs) Equipment/Vehicles $45.98 (preliminary estimate includes two hours of dedicated use of vehicle and trailer for delivery and pick up of barricades and signs) Supplies/Materials $93.50 (preliminary estimate includes use of barricades and signs) Parks Staffing $102.06 (preliminary estimate includes dedicated staff for the removal of snow) Equipment/Vehicles $314.13 (preliminary estimate includes dedicates use of equipment and vehicles for the removal of snow) Battle On Bago 2/19 &2/20/2021 Contingency action plan. Drafted 1/6/2021 by Jim Erdman (board of directors Battle on Bago) Submit to: City of Oshkosh Parks, Kathy Snell We are looking forward to implementing the following protocols at our February 19th and 201n 2021 event to assure that we maintain proper planning, preparation, and success during our event. We Feel that we are experienced in the success of these protocols as historical data from our summer 2020 event shows no attached recorded cases Covid-19. • Thursday night cancelled -Thursday night band/gathering in Menominee park has been eliminated to reduce crowd gathering • Air Exchange -Our tent will boast 36,060 Cubic feet per minute of Air exchange. This is a rate that is 35 times faster than a residence and will exchange all of the air under our tent every 9.2 minutes. • Social distancing - We will have a maximum capacity of 1000 people. This is 25% of capacity and will provide a lessor density of gathering than past State of Wisconsin mandates for social distancing of 6' apart. • Dining area - We will be placing a 50% reduction of dining tables in the space that we have always used. Twice the room between dining tables. This matched current protocols of restaurants • Concessions - All concessions staff will be wearing masks and gloves as was typical at our 2020 events • Fish weigh in - Much study has gone into our fish weigh in. We have a weigh master and 24 scales. We can weigh fish at an incredible rate and have multiple years of consecutive data showing that we have no waiting line. Our 2 fish weigh-in lines are single file. Masks will be provided at the entrance of the fish Weigh area for those anglers wanting a mask. This line will move faster tha what you experience at the grocery store. • Sanitation - Hand sanitizer will be placed throughout the event as per current normal - Port-o-toilets will be sanitized daily, and in a constant regular rotation during peak hours on Saturday in an ABC type rotation. We will set these units in a U-shaped pattern with 3 legs (leg A, leg B, and leg C). We will rotate cleaning on 1 of these legs every 10 minutes. During this rotation 1 leg will be closed for cleaning while 2 legs remain open. Every 10 minutes we will rotate to another leg. • Stage - Speakers will be spread though out the perimeter of the tent to deter crowds from gathering at the stage. Volume will also be monitored and controlled so that our attendees won't need to get closer to one another to hear conversation. • Virtual options - We will be providing virtual options to view the Raffle announcements, and fishing contest results on Saturday. As always, We Appreciate everything that the City of Oshkosh does to help us provide safe, successful events in our community, and for our community. Respectfully submitted; Jim P Erdman Battle on Bago Date Filed: AOshkosh Application Fee Paid: 7 SPECIAL EVENT PERMIT APPLICATION Application fees are $25 for a single day event or $35 for a multi -day event GENERAL INFORMATION Official Name of Event: Battle on Bago Start Date: Thursday Feb 18-2021 End Date - 'Saturday Feb 20-2021 List times for each da MON TUES WED THURS xRl S9'I' SET UP TIME 8AM 8AM 8AM 8AM fiAM _T START THE END TIME CLEAN UP TIME 3PM 8AM 5AM 11 PM T 11 PM r 8PM Brief Description/Purpose of Event. - Ice fishing event held in Memoninee Park over the course of 2 days (Feb 19-20,2021) with a kickoff event on Thursday, Feb 18-2021 for the fishermen and sponsors. Proceeds raised during the event are donated to local youth groups, fishing and conservation groups throughout the Fox River Valley Location of the Event:. Y Icity Park Memominee Park The northern most portion of Siewart Trail will be closed as this is our VIP and Public Property {list street(s), 6uiiding{s), etc} event enterance, This section Is between Webster Stanley Middle School running easterly to the sail boat docks. The remainder of Siewart Trail will roamain open Park / Property ORGANIZATION SPONSOR Name: Battle on Bago Foundation, Inc Address: Po Box 3965 City:Oshkosh + State: WI �ip:549o3-3965 SUN Check this box if this organization is tax exempt (a copy of Wisconsin Sales & Use Tax Exempt form is required) m v v � 4 O w w c e m m w x x � merchandising ti ¢ n On x I i Cl c u m i N m o 0 i A N 0 y m i n t c o � aoC v i rim o ar— I m c ° +a+ Cry N U > C � E 0 O n L_LJ� a � t � 0 u c-I O M I <-sz-> c-Y ' Re ister � E � L234� ^; E m ry .y , c v d a \, I N `s �cC i I i ry N Q b 0 j X E C ePOS eu r-f 0 > c- Exit E v m Command x i p - n .Center: E I M .. 24:x 24 v a, A « - Y v ,� Ticket L, in Sorters v °0 A oQ ppmm y ,,0 d e y 0 1 cr QC7� N u N u 4 V OQ o n aci � x x x�N❑ 100 I a - 40 >I u — � a a E 0 m c 0 a`