HomeMy WebLinkAbout11. 21-08 JANUARY 12, 2021 21-08 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE 2021-2023 CONTRACT RENEWAL TO ZIXCORP
SYSTEMS, INC. FOR E-MAIL ENCRYPTION SERVICE FOR
INFORMATION TECHNOLOGY DIVISION ($33,069.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City utilizes Zix email encryption services, software, and
appliance to protect the City's sensitive emails in transit outside of our network;
WHEREAS, ZixCorp Systems, Inc. is the manufacturer of the appliances that are
installed within the city's information technology infrastructure and are the sole supplier
of the services required.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are authorized and directed pursuant to Section
12-11 of the Municipal Code to enter into the 2021-2023 e-mail encryption service
agreement with ZixCorp Systems, Inc. for $33,069.00 and said City officials are
authorized and directed to take those steps necessary to implement the terms and
conditions of the final agreement.
Acct. No. 01000110 6427 2021 IT Operating Budget
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Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 31, 2020
RE: Approve 2021-2023 Contract Renewal to ZixCorp Systems, Inc. for E-Mail Encryption
Service for Information Technology Division ($33,069.00)
BACKGROUND
The City of Oshkosh utilizes Zix e-mail encryption services, software and appliance to protect our
sensitive e-mails in transit outside of our network. This agreement is proprietary to ZixCorp Systems,
Inc., as they are the manufacturer of the appliances that are installed within the city's information
technology infrastructure.
ANALYSIS
The ZixCorp 3 year agreement is $33,069.00, billed annually at $11,023.00 per year. The City Manager
has approved this service agreement renewal.
FISCAL IMPACT
The annual total fiscal impact of this agreement is $33,069.00. Funds for the 2021 ZixCorp agreement
($11,023.00) is allocated to the software maintenance account of the Information Technology operating
budget (A/N#: 01000110 6427). This action commits budget years 2021, 2022 and 2023 to the ZixCorp
payment of $11,023.00 each year.
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12-11 of the Municipal Code and with approval by the City Manager, Purchasing
recommends the Common Council approve the 2021-2023 e-mail encryption agreement for $33,069.00
with ZixCorp Systems, Inc., 2711 North Haskell Ave, #2200., Dallas, TX 75204.
Respectfully Submitted, Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://w .cl.oshkosh.wi.us