HomeMy WebLinkAbout10. 21-07 JANUARY 12, 2021 21-07 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PURCHASE FOR 2021 MICROSOFT LICENSES TO SHI
INTERNATIONAL CORP. FOR INFORMATION TECHNOLOGY
DIVISION ($75,654.90)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh Information Technology Division utilizes
Microsoft software licenses; and
WHEREAS,it is necessary to provide for server upgrades in order to remain secure
and compliant with Microsoft's supported software version; and
WHEREAS,by participating through the State of Wisconsin Cooperative Purchase
program, staff was able to obtain a more competitive price; and
WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that
purchases may be done without the use of formal sealed quotations or bids pursuant to
a contract with any other local, state or federal governmental unit or agency; and
WHEREAS, the State of Wisconsin Contract with SHI International Corp.
(#505ENT-MI6-VARSOFTWARE-03) offered the lowest price for our 2021 Microsoft
licensing needs.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-15 of the Oshkosh Municipal Code to the purchase of the 2021 Microsoft
license order:
SHI INTERNATIONAL CORP.
290 Davidson Avenue
Somerset, NJ 08873
Total: $75,654.90
JANUARY 12, 2021 21-07 RESOLUTION
CONT'D
Money for this purpose is hereby appropriated from:
Acct. No. 01000110 6506
01000110 7230
2021 IT Operating Budget
2021 IT Operating Budget
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 31, 2020
RE: Approve Purchase for 2021 Microsoft Licenses to SHI International Corp. for Information
Technology Division ($75,654.90)
BACKGROUND
This memo summarizes the 2021 Microsoft software license order for our Information Technology
Division's server upgrades. These upgrades are required to remain secure and compliant with
Microsoft's supported software version. The Information Technology 2021 operating budget has funds
allocated for this upgrade.
ANALYSIS
IT and Purchasing has confirmed the State of Wisconsin Contract with SHI International Corp. (#505ENT-
M16-VARSOFTWARE-03) offered the lowest price for our 2021 Microsoft licensing needs.
FISCAL IMPACT
This purchase will have a total fiscal impact of $75,654.90. Funding for these licenses would be charged
to the 2021 Information Technology division operating budget as follows: A/N#: 01000110 6506
($7,311.90) and A/N#: 01000110 7230 ($68,343.00).
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative
purchases pursuant to a contract with any other local, state or federal governmental unit or agency may
be made without following a competitive bidding or quotation process. hi accordance with Section 12-
15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common
Council approve this purchase pursuant to the State of Wisconsin cooperative contract noted above with
SHI International Corp., 290 Davidson Avenue, Somerset, NJ, 08873, for $75,654.90.
Respectfully Submitted,
/Z
Jon G. Urben, General Services Manager
Approved:
Mark Rohloff, City Manager
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://w .ci.oshkosh.wl.us