HomeMy WebLinkAbout09. 21-06 JANUARY 12, 2021 21-06 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO WISCONSIN MECHANICAL SOLUTIONS FOR
VAV BOX REPLACEMENTS FOR THE SAFETY BUILDING
($108,885.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for
replacement of the variable air volume (VAV) boxes for the Safety Building; and
WHEREAS,upon the opening and tabulation of bids, it appears that the following
is the most advantageous bid:
WISCONSIN MECHANICAL SOLUTIONS
1045 Indianhead Drive
Mosinee, WI 54455
Total Bid: $108,885.00
WHEREAS, this bid meets the minimum specifications and staff has reviewed the
bid and recommends its acceptance.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bids are hereby accepted and the proper City officials are hereby
authorized and directed to enter into appropriate agreements for the purpose of same, all
according to plans, specifications, and bids on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0323 0130 7214 63035 HVAC/Roofing Replacement Program
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 30, 2020
RE: Award Bid to Wisconsin Mechanical Solutions for VAV Box Replacements for the Safety
Building ($108,885.00)
BACKGROUND
The Facilities Maintenance Division works closely with our I -VAC engineer from McMahon &
Associates to regularly monitor, update and prioritize the annual HVAC Replacement Schedule for our
building's HVAC equipment. The 2020 CIP Roofing/IiVAC CIP was allocated $500,000.00. The next
project priority is to replace failing variable air volume (VAV) boxes within the Police Department offices
of the Safety Building. These VAV boxes are 35+ years old and have experienced ongoing issues in
properly providing a constant airflow at a variable temperature. Replacing the VAV box pneumatic
controls with new electronic controls will increase the HVAC efficiency, accuracy and comfort levels for
the building. A total of 32 VAV boxes will be replaced as part of this project. McMahon was engaged to
provide engineering services to research, create bid specifications and oversee the completion of this
project.
ANALYSIS
Working with McMahon and Facilities Maintenance staff, Purchasing prepared bid specifications for this
project. The bid was advertised in the local newspaper and on DemandStar. Bids were due December
22, 2020. The bid tab is attached. It was the consensus of McMahon and City staff that the low bid from
Wisconsin Mechanical Solutions met all the minimum bid requirements.
FISCAL IMPACT
The fiscal impact of this bid is $108,885.00. This bid, added to McMahon s engineering fee of $4,000
brings the total fiscal impact of this project to $112,885.00. The 2020 Roofing/HVAC Fund has been
allocated $500,000.00. With the inclusion of this project and factoring in current/pending projects, the
HVAC/Roofing CIP Fund has sufficient funds for this project. This project will be charged to A/N#: 0323
0130 7214 63035 (HVAC/Roofing Replacement Program).
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Wisconsin Mechanical Solutions for
$108,885.00.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://w .ci.oshkosh.wi.us
Respectfully Submitted,
Jon G. Urben, General Services Manager
Approved:
Mark A. Rohloff, City Manager
BID TAB
OSHKOSH SAFETY BUILDING VAV BOX REPLACEMENTS
BIDS OPENED DECEMBER 22, 2020
VENDOR
INFORMATION
BID
ADDENDUM
PREQUAL
BID BOND
Wisconsin Mechanical Solutions
1045 Indianhead Dr
$108885.00
YES
YES
YES
Mosinee WI 54455
August Winter & Sons Inc
2323 N Roemer Rd
$135,000.00
YES
YES
YES
Appleton WI 54911
Hurckman Mechanical Industries
Inc
1450 Velp Ave
$138,750.00
YES
YES
YES
Green Bay WI 54303
Gartman Mechanical Services
520 W South Park Ave
$134,900.00
YES
YES
YES
Oshkosh WI 54902
Sure -Fire Inc
617 Washington St
$129,750.00
YES
YES
YES
PO Box 191
Horicon WI 53032
B&P Mechanical Inc
3200 W Highview Drive
$154,622.00
YES
YES
YES
Appleton WI 54914
Baumgart Mechanical Inc
N1644 Cty Hwy J
$133,250.00
YES
YES
YES
Kaukauna WI 54130