HomeMy WebLinkAbout33 a. 20-495 DECEMBER 8, 2020 20-495 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE COOPERATIVE PURCHASE OF BODY CAM SERVICE
AGREEMENT TO AXON ENTERPRISE INC. FOR POLICE
DEPARTMENT ($534,744.81)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS,the City of Oshkosh Municipal Code Section 12-15 allows the City upon
approval of the City Manager to purchase pursuant to a cooperative purchasing agreement
when such an agreement is advantageous to the City; and
WHEREAS,the City has previously entered into an agreement with Axon Enterprise
Inc. (formerly Taser) under which Axon provided the City with body cameras, evidence
docks, evidence.com storage licenses, and on-site training; and
WHEREAS,that agreement will expire at the end of 2020 and the Police Department
wishes to continue the current service agreement for these products and services for an
additional five year period; and
WHEREAS, the new agreement would also provide 100%warranty coverage of all
equipment, unlimited data storage, and body cameras for all detectives and patrol
supervisors; and
WHEREAS, a cooperative purchasing agreement for this purpose is available
through the Sourcewell cooperate contract #010720-AXN through which staff was able to
obtain a more competitive price for these services; and
WHEREAS,it is advantageous for the City to participate in and receive the benefits
of this cooperative purchase agreement; and
WHEREAS, the Common Council approved the allocation of funds in the Oshkosh
Police Department operating budget toward the first year of this agreement; and
DECEMBER 8, 2020 20-495 RESOLUTION
CONT'D
WHEREAS, additional funds will be requested in subsequent budget years for the
remainder of the anticipated duration of the Agreement.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-15 of the Oshkosh Municipal Code to enter into a new agreement for the
purchase of body cameras and body camera services with:
AXON ENTERPRISE INC.
17800 North 85th Street
Scottsdale, AZ 85255
Total for 5 year Agreement: $534,744.81
Money for this purpose is hereby appropriated from:
Acct. No. 1000211 6401 Police Department - Contractual Services
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 4, 2020
RE: Approve Cooperative Purchase of Body Cam Service Agreement to Axon Enterprise Inc.
for Police Department ($534,744.81)
BACKGROUND
In 2016 the Council approved the implementation and deployment of Taser Axon body worn cameras
for its officers. With the current service agreement with Axon expiring at the end of this year, the Police
Department is seeking to renew the agreement for another five years. Working with Axon, the Police
Department has developed a new agreement that will provide 100% warranty coverage of all equipment,
unlimited data storage and body cameras for all detectives and patrol supervisors. The Common
Council allocated $122,424.81 in the Police Department's 2021 budget for the first year cost of the five
year agreement which will total $534,744.81.
ANALYSIS
Purchasing confirmed the Sourcewell cooperative contract #010720-AXN is applicable for this agreement
renewal. Using the Sourcewell contract the City will realize a $36,801.89 savings from Axon's normal
pricing for these services. The new contract will be for a five-year term commencing in 2021.
FISCAL IMPACT
The first year costs for this agreement will total $122,424.81. Costs for years 2-5 will be $103,080.00 per
year, for a five year total cost of $534,744.81. The Common Council allocated $122,424.81 in the Police
Department's 2021 Operating Budget for the first year costs for this agreement. Funding will be charged
to A/N#: 10002116401. Funding for the remaining years of the contact will be dependent upon Common
Council approval. The Axon contract provides cancellation for convenience and non -appropriation
clauses if future funding cannot be secured.
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative
purchases pursuant to a contract with any other local, state or federal governmental unit or agency may
be made without following a competitive bidding or quotation process. In accordance with Section 12-
15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common
Council approve this five-year contract purchase pursuant to the Sourcewell cooperative contract
#010720-AXN to Axon Enterprise Inc., 17800 North 85ffi Street, Scottsdale, AZ, 85255 for $534,744.81.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://w .ci.oshkosh.wl.us
Respectfully Submitted,
✓L
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager