HomeMy WebLinkAbout11. 20-473 DECEMBER 8, 2020 20-473 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE COOPERATIVE PURCHASE OF CLEANING SERVICES
OF SHOP SUPPLIES AND UNIFORMS TO CINTAS
CORPORATION FOR CITY DEPARTMENTS (VARIOUS
AMOUNTS)
INITIATED BY: PURCHASING DIVISION
WHEREAS, various departments are in need of cleaning and rental services of
uniforms and shop supplies including mats, towels, mops, coveralls, pants and shirts;
and
WHEREAS, the City has previously entered into an agreement with Cintas under
which Cintas provided the City with these services and that contract will expire at the
end of 2020; and
WHEREAS, a national cooperative contract for these cleaning services between
Cintas and Omnia Partners, Public Sector(formerly U.S. Communities and National IPA)
currently exists through which staff was able to obtain a more competitive price for these
cleaning services; and
WHEREAS, section 12-15 of the City of Oshkosh Municipal Code provides that
purchases may be done without the use of formal sealed quotations or bids pursuant to
a contract with any other local, state or federal governmental unit or agency.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
section 12-15 of the Oshkosh Municipal Code to enter into an agreement for the identified
services for an initial three-year term (2021-2023) with an option for two one-year
renewals with:
DECEMBER 8, 2020 20-473 RESOLUTION
CONT'D
CINTAS CORPORATION
800 Isbell Street
Green Bay, WI 54303
Estimated Annual Cost: $24,859.76
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
the purpose is hereby appropriated from:
Acct. No. XXXX-XXXX-6401 (Contractual Services — Various Departments)
t o-�
t (`v
Of
Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: November 30, 2020
RE: Approve Cooperative Purchase of Cleaning Services of Shop Supplies and Uniforms to
Cintas Corporation for City Departments (Various Amounts)
BACKGROUND
Each year various City divisions allocate funds in their annual operating budgets for a contractor to
provide cleaning and rental services of uniforms and shop supplies including mats, towels, mops,
coveralls, pants and shirts. Divisions that utilize this service include Transit, Facilities Maintenance,
Sanitation, Central Garage and Wastewater, Water Distribution, Museum and Parks. Cintas Corporation
was awarded the bid for these services in 2015 and that contract will expire at the end of this year. Staff
have been very satisfied with Cintas' service and performance.
ANALYSIS
As staff began the process of updating this bid for solicitation we were made aware of a national
cooperative contract for these cleaning services between Cintas and Omnia Partners, Public Sector
(formerly U.S. Communities and National IPA). Using the Crania and Cintas cooperative contract (#R-
1313-190002), the City is expected to realize an estimated 10% discount from Cintas' normal pricing for
these cleaning services. The new contract will be for a three-year term (2021-2023) with the option for
two, one-year renewals.
FISCAL IMPACT
Using current inventories/cleaning service needs of City departments as a baseline with the Omnia
cooperative contract pricing, the total annual fiscal impact for these services will cost approximately
$24,859.76 per year. City divisions utilizing these services will charge them to the 6401 account
(Contractual Services) of their respective 2021 operating budgets. Costs for these services for future years
of the contract will be charged to the 6401 account of respective operating budgets, assuming their future
budgets are approved accordingly.
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative
purchases pursuant to a contract with any other local, state or federal governmental unit or agency may
be made without following a competitive bidding or quotation process. In accordance with Section 12-
15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the Common
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://v v .ci.oshkosh.wi.us
Council approve this purchase pursuant to the Omnia Partners, Public Sector cooperative contract #R-
BB-190002 to Cintas Corporation, 800 Isbell Street, Green Bay, WI, 54303 per unit pricing for an initial
three-year term (2021-2023) with the option for two, one-year renewals.
Respectfully Submitted,
C�
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager