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Home My WebLink About20. Professional Services Agreement for 2021 Storm Water Management AssistanceCityov Oshkosh MEMORANDUM DATE: November 19, 2020 TO: Honorable Mayor and Members of the Common Council FROM: Mark A. Rohloff, City Manager RE: Professional Services Agreement for 2020 Storm Water Management Assistance / AECOM Technical Services, Inc. (AECOM) / ($30,000) The Department of Public Works requested a proposal from AECOM for storm water management assistance services for the 2021 calendar year. This agreement is a "master services' agreement to cover a variety of on -call needs that may arise during the year. Project Authorizations will be prepared for each request for services that will define the scope of services and budget to be adhered to for those services. Services provided under this agreement typically include compliance with the Municipal Separate Storm Sewer System (MS4) permit, storm water pollution management analyses, and hydrologic and hydraulic modeling analyses, among other needs that may arise. AECOM was chosen for these services due to their knowledge of the City and vast experience with this type of work. The cost of these services is estimated not to exceed $30,000 and will be funded through the Storm Water Utility Operating Budget. Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report regarding this professional services agreement. Please contact me if you have any questions concerning this professional services agreement. MAR/dg I. \ Engineering\2021 - 2030 Contracts\2021 CONI'RACIS\ AKOM 2021 On -Call SW Sere\AECOM CC Memo2021SW Mgm1 Assist Eng Agreement 11-19-20.docx /�ce_CO" Imagined. /'i,►1 Delivered. RECEIVED NOV 18 2020 CITY CLERK'S OFFICE Mr. James Rabe, PE, CPESC Director of Public Works City of Oshkosh 215 Church Avenue Oshkosh, WI 54901 RECEIVED NOV 12 2020 DEPT OF PUBLIC WORKS OSHKOSH, WISCONSIN AECOM 556 North Main Street Oshkosh, W 54901 aewm.com November 12, 2020 AECOM Proposal No. OPP-1085161 Proposal for Stormwater Management On -Call Assistance during the 2021 Calendar Year for the City of Oshkosh Department of Public Works Dear Mr. Rabe, AECOM Technical Services, Inc. (AECOM) is pleased to provide this Proposal for Stormwater Management On -Call Assistance during the calendar year 2021 (CY2021) for the City of Oshkosh (City) Department of Public Works. AECOM has been assisting the City with ongoing needs for the stormwater management program for over 13 years. AECOM's team is dedicated to continuing to provide the high level of expertise and quality of service as provided in the past. With the recent evolution of a few ofAECOM's staff, we are proposing the following team: Ashley Leisgang, Senior Stormwater Resources Engineer; Steve Parse, Project Engineer; Josh Jacak, Project Engineer; and Jimmy Platz, Water Resources Engineer as the core support group. In addition, AECOM's group of professional staff that consists of Civil, Structural, Geotechnical and Environmental Engineers, Geologist, Construction Management, and support staff is still available. The expertise AECOM staff can provide to the City not only covers planning, modeling, and permitting but also provides innovative approaches to problem solving, project design, and construction. AECOM staffs long history with the City has contributed to a high number of successful projects. This scope is a continuation of that work. Specifically, for 2021, AECOM will provide general stormwater assistance at the City's request. AECOM will assist City staff to address stormwater-related issues including: compliance with the Wisconsin Department of Natural Resources (WDNR) Stormwater Permit, stormwater pollution management assessments, and other related topics at the City's discretion. Budget and Schedule This agreement is intended for use as a general master services account project agreement for stormwater management assistance to the Department of Public Works, under which services will be authorized and invoiced on a task by task basis. For each project/task request for stormwater management support, AECOM will complete a Project Authorization/Work Order Form containing the scope of work and estimated costs. The Authorization Form will be submitted for approval to Dan Gabrilska or other appropriate personnel in the Department of Public Works. Upon receipt of the authorized Work Order, AECOM will set up a task under this authorized AECOM project agreement. This AECOM project agreement will be considered complete when all work and deliverables for the authorized Work Orders in CY2021 has been completed and submitted. If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto the project site, the City shall provide right -of -access to the site to AECOM, its employees, agents, and contractors, to conduct the planned field observations or services. Based upon the above scope of services, and as discussed with the City, the estimated budget for this project agreement is $30,000. The services described in this proposal will be provided on a time and materials basis and in accordance with the approved fee schedule and conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of our agreement for professional services. AECOM can begin providing these services immediately upon receipt of the signed Authorization Form (attached). As you are aware, the world is experiencing a pandemic as it relates to the coronavirus COVID-19 ("Coronavirus"). This health emergency has the potential of impacting multiple facets of the project including, without limitation, labor, K:\PROPOSAL\City of 0shkosh\OPP-1065161 2021 Stomwater On-CalhOPP-1065161_2021 Sto"water OnCall Proposal.do" 1/3 _COM De v Aered. personnel, manufacturing, equipment, materials, transportation and related supply chains, all of which have the potential to adversely impact the critical path of the project schedule. These potential, unusual, and unavoidable delays are outside of the control of AECOM and cannot be anticipated or determined in advance. AECOM will exercise reasonable care to mitigate the potential impact of the Coronavirus to the extent within AECOM's reasonable control. AECOM will notify you in the event AECOM becomes aware of any potential impact to the work caused by the Coronavirus. If you have any questions or need to clarify a point, please call Paul Timm at 920-716-1338. Yours sincerely, AECOM Technical Services, Inc. Paul F. Timm Account Manager Enclosure: Authorization Z ill+ Kevin Brehm, P.E. Associate Vice President K:\PROPOSAL\City of 0shkosh\OPP-1085161_2021 Stormwater On-Call\OPP-1085161_2021 Stonnwater OnCall Praposal.doa 213 ECOM Imagined. /i��r Delivered. Authorization November 12, 2020 558 N Main Street Oshkosh, Wsconson 54901 920.236,6710 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this agreement. I hereby authorize AECOM to proceed with the scope of work for the Agreement for Stormwater Management Assistance during the 2021 Calendar Year for the City of Oshkosh Department of Public Works as described in AECOM's proposal number OPP-1085161 dated November 12, 2020, with a budget authorization of $30,000 under the terms and conditions specified in the proposal. Signature Mark A Rohloff Print Name City Manager Title/Organization Signature Pamela R. Ubrig Print Name City Clerk Title/Organization Signature Lynn A.Lorenson Print Name City Attorney Title/Organization Signature Russ Van Gompel Director of Finance Title/Organization Date KTROPOSAUCity of Oshkosh\OPP-1085161_2021 Stonnwater On-CaIROPP-1085161_2021 Storrnwater OnCall Proposal.docx 313