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HomeMy WebLinkAbout10-20-2020 MinutesDOWNTOWN OSHKOSH BID BOARD MINUTES cirof? oownTown October 20, 2020 Oshkosh 0 S H K 0 S H Otlrr rainy WLU PRESENT: Megan Lang, Jim Stapel, Sandy Prunty, David Krumplitsch, Marlo Ambas, James Evans, Andy Ratchman, Aaron Armstrong, Dr. Jill Anderson EXCUSED: Kris Larson, Chanda Anderson, Carrie Olson STAFF: Jessica Meidl - BID Manager, Jeffrey Nau - Associate Planner, Kelly Nieforth - Economic Development Services Manager OTHERS: Amy Albright - Executive Director, Oshkosh Convention & Visitors Bureau, Michael Cooney - Oshkosh Farmers Market, Stephanie Hoppa - Leadership Oshkosh Adjunct Member, Oshkosh Corporation I - CALL TO ORDER Roll was called and Chair Lang called the meeting to order at 8:02 a.m. and a quorum was declared present. II - INTRODUCE NEW LEADERSHIP OSHKOSH ADJUNCT MEMBER, STEPHANIE HOPPA Ms. Hoppa had not yet joined the virtual meeting. BID Manager Meidl said she would try to contact her. Chair Lang said they can revisit this item when Ms. Hoppa joined the meeting. III - APPROVE MINUTES OF SEPTEMBER 15, 2020 MEETING There was no discussion on this item. Jim Stapel motioned to approve the minutes of the September 15, 2020 meeting as presented. James Evens seconded the motion which passed unanimously. IV - POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES Sergeant Pettit was not on the call but did email to say she wouldn't be able to join the meeting. There was no other discussion on this item. V - APPROVE RETENTION FUND GRANT FOR THE AMOUNT OF $1,000.00 TO BRICKHOUSE PROPERTIES LLC, 544 N. MAIN STREET (PEABODY'S ALE HOUSE) Ms. Meidl stated that Peabody's was the first business to apply for the first Retention Grant in 2020 for the full $1,000. The Beautification Committee approved the request and moved it forward to the BID Board for approval. Chair Lang stated that she'll be abstaining from the vote because of a conflict of interest. After a general discussion on the Retention Grant program and application, Chair Lang called for the vote. Aaron Armstrong made a motion to approve the grant application and Andy Ratchman seconded the motion. The motion passed 8-0-1 with Chair Lang abstaining. DOWNTOWN OSHKOSH BID BOARD MINUTES DOwnTOwn October 20, 2020 0 S H K 0 S H 00,rr rainy Ww VI - APPROVE OCTOBER, 2020 MONTHLY FINANCIAL REPORT Mr. Nau reported that the Farmers Market submitted its request for the $5,000 sponsorship payment and has been paid. cill Oshkosh Jim Stapel motioned to approve the October 2020 monthly financial reports as presented. Sandy Prunty seconded the motion which passed unanimously. VII - APPROVE 2021 BID OPERATING PLAN Ms. Lang suggested they could vote on the operating plan and budget as one item. Mr. Nau stated that the Budget Committee decided on a 0% increase and decrease for the 2021 budget and will be assessing the District $140,610. A general discussion took place on the existing and upcoming budget. Mr. Nau indicated that the BID Board's request to have the City complete the snow removal for the BID in return for the $15,000 parking utility fee that the BID pays the City annually was not approved by city staff due to city staff limitations. Nau stated that it might make sense to review the recommendations in the Walker Parking Study to see if it makes sense to implement the paid on -street parking recommendation to produce revenue to pay a private contractor to maintain the BID member's snow removal. Mr. Nau stated that in the Operating Plan, and with what the Budget Committee is proposing to spend for 2021, required that some funds be transferred from the Reserve Fund. The Recruitment, Retention, and Mural Grant program's budget was set at $0 and $20,000 will be transferred from Reserves to those grant programs. $3,050 was deducted from the Planter Maintenance budget item and $3,050 will be taken from Reserves. Advertising was budgeted at $0 from the assessed income coming in and $15,000 will be transferred in from Reserves. The $15,000 Parking Utility payment will be transferred from Reserves. In total, after the transfers, there is proposed to be $10,450 left in Reserves. A general discussion took place about the proposed budget and utilizing the Reserves for budget items. Jim Stapel made a motion and Jill Anderson seconded the motion to approve the 2021 Operating Plan and Budget with an amendment to only transfer $10,000 from the Reserves to the Recruitment, Retention, and Mural Grant program instead of the proposed $20,000. The motion passed unanimously. Approximately $20,540 will be remaining in the Reserves. VIII - APPROVE 2021 BID BUDGET The 2021 BID Budget was approved with the 2021 Operating Plan. DOWNTOWN OSHKOSH BID BOARD MINUTES cirof? oownTown October 20, 2020 Oshkosh 0 S H K 0 S H 00,rr rainy WW IX - BID MANAGER MOVE TO THE OSHKOSH CONVENTION & VISITORS BUREAU OFFICE UPDATE BID Manager Meidl stated that she is almost fully moved in and is working on unpacking. Ms. Albright stated that she is happy to have BID Manager Meidl in the CVB office and is looking forward to collaborating in the future. Ms. Albright stated that Art City Signs will be installing the Downtown BID logo on the front and back window as well as the door. Ms. Albright stated that the payroll and benefits are being transferred over from the Chamber of Commerce and everything will be fully transferred over by the beginning of the year. Chair Lang stated that the storage unit needs to be cleaned out to make room for items that need to be in there. Plans need to be made to clean the storage unit out. X - PARKING LOT GREENSPACE MAINTENANCE Mr. Nau reported the department of Public works and Transportation Department have only budgeted for maintenance of the 400 Block East parking lot. No other funds have been set aside for the other public parking lots. XI - PANHANDLING ORDINANCE UPDATE BID Manager Meidl gave an update on the meeting that was held with the Oshkosh Police Department, BID member Chanda Anderson, and city staff. The Police Department said that they will provide information to the BID Members to educate them on what they can do in certain situations. The Police Department said they would like BID Board Members to call in any situation that they may feel uncomfortable and would like assistance. Mr. Krumplitsch said that he would like to be involved in any future discussions. BID Manager Meidl said that she would like to keep the conversation going and will try to set up a follow up meeting. XII - BID MANAGER AND BID COMMITTEE REPORTS BID Manager Meidl presented a summary of her activities over the past month as outlined in the BID Manager's report, included in the BID packet. Highlights include: • Move to the CVB office and is unpacking • Working on Holiday plans and fundraising for beautification • Attending Leadership Oshkosh retreat and monthly meetings • BOOtique Crawl is coming up DOWNTOWN OSHKOSH BID BOARD MINUTES cirof? oownTown October 20, 2020 Oshkosh 0 S H K 0 S H 940'ppeAmg WW BID Manager Meidl introduced Stephanie Hoppa, the Oshkosh BID's Leadership Oshkosh adjunct member. Ms. Hoppa gave a background of her previous jobs and stated she is excited to be on the BID Board. Chair Lang stated that the BID received $15,000 from the JEK Foundation and thanks them for their support. Chair Lang commended BID Manager Meidl on her efforts to adapt with the changes with the holiday events and plan alternative ideas to enjoy the holiday season. XIII - OTHER BUSINESS Mr. Stapel stated that he sent Mr. Nau a link for another virtual meeting program to see if we would want to try that for next month. XIV - IDENTIFICATION OF AGENDA ITEMS FOR THE NOVEMBER 17, 2020 MEETING • 2021 BID Operating Plan & Budget XV - ADJOURNMENT With there being no further business, Jim Stapel moved for the meeting to be adjourned at 9:08 a.m. Jim Evans seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division And Kelly Nieforth Economic Development Services Manager Economic Development Division