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HomeMy WebLinkAbout15. 20-404 SEPTEMBER 22, 2020 20-404 RESOLUTION (CARRIED 7-0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL EVENT /ARDY & ED'S DRIVE IN / UTILIZE DOTY STREET FOR THE ARDY & ED'S CRUISE NIGHT / SEPTEMBER 27, 2020 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Ardy & Ed's Drive In (Steve Davis) to utilize Doty Street(south of 24th Avenue and north of 24th Avenue to 23rd Avenue)Saturday,September 27,2020 from 3:00 p.m.to 7:00 p.m.for the Ardy and Ed's Cruise Nights in accordance with the municipal code and the attached application,with the following exceptions/conditions: A. Oshkosh Police Department recommends street closure (Doty Street south of 24th Avenue and north of 24th Avenue to 23rd Avenue). B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services Police Department Staffing $161.59 (preliminary estimate includes 4 dedicated CSO hrs./night) Supplies/Materials $11.00 (preliminary estimate includes dedicated use of No Parking Signs) Street Department Staffing $30.73 (preliminary estimate includes 1 hr. personnel) Equipment/Vehicle Use $17.25 (preliminary estimate includes use of truck & trailer for 1 hr. for delivery/pickup of barricades & signs) Supplies/Materials $49.50 (preliminary estimate includes use of barricades & signs) Date Filed: WOs! 1 R©J h Application Fee Paid: �3C SPECIAL EVENT PERMIT APPLICATION Application fees are$25 for a single day event or$35 for a multi-day event GENERAL INFORMATION Official Name of Event:Ardy Q Ed's Cruise Night Start Date_Saturday, Sept 27 End Date-Saturday, September 27 List times for each day: ,.• MON TUES WED THURS FRI SAT SUN SET UP TIME 2 PM START TIME 3 PM END TIME 7 PM CLEAN UP TWE 8 PM Brief Description/Purpose of Event: End of season cruise event, chance to meet new owners TJ & Valeta Rodgers Location of the Event: []City Park ✓ Public Property(list streets},building{s},etc.) Doty Street between 23rd Avenue and Cul de Sac at end,South Main Street county Park/Property Other ORGANIZATION SPONSOR Name:Ardy & Ed's Drive In Address:2413 S. Main Street c1:0shkosh State:Wl Zip:54902 [] Check this box if this organization is tax exempt(a copy of Wisconsin Sales&Use Tax Exempt form is required) Ve fkV 41VZ Art. a - i 1 A � a AM _ � r G Q� W � N � u• ey I a q ! f Y a 3 e t QI c 1 Ardy & Ed's Drive In, Inc. pp Bad r +- � 2413 South Main Street f 1 Bad from the i"aRt! Post Office Box 2126 i" Oshkosh,WI 54903-2126 Since 19-48 Phone: 920.231.5455 September 3, 2020 Kathy Snell City of Oshkosh Special Events Coordinator Kathy, We are asking for your review and consideration of a special events permit for an upcoming Ardy & Ed's "Cruise Night"to be held on September 27. The new business owners TJ &Valeta Rodgers would like to have an event to welcome the customers &participants as the new owners of Ardy & Ed's. Our request is based on the recommendation of the Oshkosh Police Department in back 2015, which had received some complaints on different occasions from 1 neighbor. We have tried to alleviate the neighbors concerns through guest correspondence, printed handouts, announcements and social media posts. We have also purchased some traffic signs and cones to mark surrounding driveways to prevent them from being blocked during these events. The area is thoroughly inspected after the events, and any minor amount of trash is always cleaned up promptly by us. During the event all current traffic drives and entrances and exits to our property are maintained as they always are. Recommendations of providing our own "Event Security Manager"worked well, and we will continue that practice if our permit is granted for for this event.. We feel the changes suggested and implemented on the recommendation of the review committee and Oshkosh Police Department have worked well, and we feel they would be good to continue for these future events. We welcome any suggestions as to how we can continue this popular event, and keep it safe and fun for those attending. Sincerely, Steve Davis Marti SNW LLC DArdyy Ed's Drive In E-mail: rootbeer@ardyandeds.com website: www.ardyandeds.com