HomeMy WebLinkAbout07. 20-396 SEPTEMBER 22, 2020 20-396 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE AGREEMENT FOR PROFESSIONAL SERVICES FOR
DESIGN ENGINEERING SERVICES FOR OREGON STREET AND
BRADLEY STREET CULVERT REPLACEMENTS / STRAND
ASSOCIATES, INC. ($104,000.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized to enter into and take those steps necessary to
implement an appropriate professional services agreement with Strand Associates, Inc.
for design services for Oregon Street and Bradley Street Culvert Replacements in the
amount of one hundred four thousand five hundred dollars ($104,000.00)
Acct. No. 03210410-6804-04019 Contract Control- Storm Sewer
6:
i
STRAND
ASSOCIATES®
Strand Associates, Inc.®
910 West Wingra Drive
Madison, WI 53715
(P) 608.251.4843
September 15, 2020
Mr. Justin Gierach, Engineering Division Manager/City Engineer
City of Oshkosh
215 Church Avenue
Oshkosh, WI 54903-1130
Re: Design Engineering Services
Oregon Street and Bradley Street Culvert Replacements
Dear Mr. Gierach:
This Proposal presents Strand Associates, Inc."s (Consultant) anticipated Scope of Services and
associated Compensation for providing engineering services to the City of Oshkosh, Wisconsin (City)
for the culvert replacements and approach work for the Oregon Street and Bradley Street culverts
carrying Gallops/Merritts Creek.
Scope of Services
Proposed services can be described as follows for each of the two culvert locations.
Design Services
Prepare sediment sampling plan in accordance with NR 347 and submit to Wisconsin
Department of Natural Resources (WDNR) for approval.
Collect sediment and parent material samples in accordance with NR 347 at up to three locations
and submit to City's selected laboratory for analysis.
Summarize results and provide to City and WDNR.
4. Evaluate the potential for discharge of fill materials into the Waters of the United States, in
accordance with the provisions of the Clean Water Act and Chapter TRANS 207, and prepare a
general permit application. Preparation of an individual Section 404 permit application for
submittal to the United States Army Corp of Engineers may be provided through an amendment
to this Proposal.
Identify wetland impacts in conjunction with WDNR in accordance with TRANS 207.
Prepare and submit a Water Resources Application in accordance with TRANS 207 for project
permits to City and WDNR for review and approval.
Obtain existing utility maps for known utilities within the project area and obtain input from the
utility facility owners to establish features of the project that may affect utility facilities.
Attend up to two utility meetings with City and utility representatives.
Attend up to three design meetings with City.
10. Perform hydrologic calculations and modeling to estimate peak 100-year design storm flows for
Gallops/Merritts Creek at the potential culvert location.
MAY:ppp\R\MAD\Do=cEts\Agreements\O\Oshkosk City of (WI)\Oregon&BrarlleySt(.lilverts2020\Agr\ac TBD.(P200.668).doc
Arizona J Illinois I Indiana J Kentucky I Ohio I Texas I Wisconsin www.strand.com
Strand Associates, Inc.
Mr. Justin Gierach, Engineering Division Manager/City Engineer
City of Oshkosh
Page 2
September 15, 2020
11. Develop an existing condition hydraulic HEC-RAS model of Gallops/Merritts Creek in the area
of the potential culvert.
12. Develop a proposed conditions hydraulic model of Gallops/Merritts Creek to reflect proposed
culvert improvements.
13. Prepare a structure survey report/hydraulic report and submit to City for review, including copies
of design calculations.
14. Prepare structural design calculations for approximately 65-foot long two -cell or three -cell
cast -in -place concrete box culvert with openings for existing storm sewer connections in
accordance with American Association of State Highway and Transportation Officials and
Wisconsin Department of Transportation (WisDOT) standards.
15. Prepare preliminary box culvert structural drawings and erosion control drawings in accordance
with WisDOT standards for review by City.
16. Prepare an opinion of probable construction cost (OPCC).
17. Prepare final box culvert and roadway drawings.
18. Prepare special provisions to accompany City -prepared Contract Documents.
19. Prepare addendum and answer questions during bidding.
Service Elements Not Included
The following services are not included in this Proposal. If such services are required, they shall be
provided as noted.
1. Additional Site Visits and/or Meetings: Additional City -required site visits or meetings will be
provided through an amendment to this Proposal or through a separate proposal with City.
2. Archaeological or Botanical Investi ag tions: Strand will assist City in engaging the services of an
archaeologist or botanist, if required, to perform the field investigations necessary for agency
review through a separate proposal with City.
3. Bidding- and Construction -Related Services: Bidding- and construction -related services shall be
provided by the City.
4. Geotechnical Engineering: Geotechnical engineering information will be provided through City
and City's geotechnical consultant.
5. Land and Easement Surveys/Procurement: Any services of this type including, but not limited
to, a record search, field work, preparation of legal descriptions, and/or assistance to City for
securing land rights necessary for siting sanitary sewer, tanks, and appurtenances will be
provided through a separate proposal with City.
6. Preparation for and/or Appearance in Litigation on Behalf of City_: This type of Service by Strand
will be provided through a separate proposal with City.
MAY:ppp\R\MAD\Do=cEts\Agreements\O\Oshkosh City of(WI)\Oregon&BradleySt(.lilverts2020\Agr\ac TBD.(P200.668).doc
www.strand.com
Strand Associates, Inc.
Mr. Justin Gierach, Engineering Division Manager/City Engineer
City of Oshkosh
Page 3
September 15, 2020
Revising Designs, Drawings, Specifications, and Documents: Any services required after these
items have been previously approved by state or federal regulatory agencies, because of a change
in project scope or where such revisions are necessary to comply with changed state and federal
regulations that are put in force after Services have been partially completed, will be provided
through an amendment to this Proposal.
Services Furnished During Readvertisement for Bids, if Ordered by Ci1y: If a Contract is not
awarded pursuant to the original bids, any services of this type will be provided through a
separate proposal with City.
Services Related to Buried Wastes and Contamination: Should buried solid, liquid, or potentially
hazardous wastes or subsurface or soil contamination be uncovered at the site, follow-up
investigations may be required to identify the nature and extent of such wastes or subsurface soil
or groundwater contamination and to determine appropriate methods for managing of such
wastes or contamination and for follow-up monitoring. Investigation, design, or
construction -related services related to buried solid, liquid, or potentially hazardous wastes or
soil or groundwater contamination will be provided through a separate proposal with City.
Compensation
City shall compensate Consultant for Services on an hourly rate basis plus expenses a not -to -exceed fee
of $104,000 in accordance with the hourly rate table below.
Principal Engineer
Senior Project Manager
Project Managers
Project Engineers and Scientists
Engineering Technicians and Draftspersons
Administrative
* Updated annually on July 1
Hourly Billing Rates*
$301 to $399
$213 to $316
$130 to $231
$ 94 to $148
$ 54 to $174
$105 to $115
The approximate breakdown for each culvert is listed in the table below:
Culvert
Oregon Street Culvert Design
Bradley Street Culvert Design
Schedule
Fee
$52,000
$52,000
Services will begin upon receipt of an agreement prepared by City, which is anticipated on
October 1, 2020. Services are scheduled for completion on April 30, 2021.
Standard of Care
The Standard of Care for all Services performed or furnished by Consultant under this Proposal will be
the care and skill ordinarily used by members of Strand's profession practicing under similar
circumstances at the same time and in the same locality. Strand makes no warranties, express or implied,
under this Proposal or otherwise, in connection with Strand's Services.
MAY:ppp\R\MAD\Do=cEts\Agreements\O\Oshkosh City of(WI)\Oregon&BradleySt(.lilverts2020\Agr\ac TBD.(P200.668).doc
www.strand.com
Strand Associates, Inc.
Mr. Justin Gierach, Engineering Division Manager/City Engineer
City of Oshkosh
Page 4
September 15, 2020
City's Responsibilities
1. Assist Consultant by placing at Consultant's disposal all available information pertinent to this
project including record drawings, existing right-of-way plat and drawings, horizontal and
vertical control survey data, traffic projections, title searches, section quarter section location
and descriptions, previous drawings and specifications, and any other data relative to the scope
of this project.
2. Guarantee access to and make all provisions for Strand to enter upon public and private lands as
required for Strand to perform Services under this Proposal.
3. Examine all reports, sketches, estimates, special provisions, drawings, and other documents
presented by Strand and render, in writing, decisions pertaining thereto within a reasonable time
so as not to delay Strand's performance.
4. Provide all legal services as may be required for the development of this project.
Retain the services of an analytical lab to test the sediment and parent material.
Retain the services of a soils consultant to provide any necessary geotechnical evaluation and
material testing.
Provide all surveying services.
Retain the services of an archaeological and historical consultant to provide any necessary
screening and investigation.
Provide easement acquisition services, including appraisals if required.
10. Provide bidding- and construction -related services.
11. Pay all permit and plan review fees payable to regulatory agencies.
12. Conduct topographic survey of the project area within the existing road right-of-way and acquire
cross sections of the creek.
13. Conduct cross section survey of Gallops/Merritts Creek at approximately 15 locations from
150 feet upstream to 300 feet downstream of each structure.
Opinion of Probable Cost
Any opinions of probable cost prepared by Strand are supplied for City's general guidance only. Strand
has no control over competitive bidding or market conditions and cannot guarantee the accuracy of such
opinions as compared to contract bids or actual costs to City.
Strand looks forward to working with the City of Oshkosh on this project. If you have any comments or
questions, please call me at your convenience at 608-251-4843.
Sincerely,
STRAND ASSSOCIATES, INC.®
Matthew A. Yeiltz, P
MAY:ppp\R\MAD\Do=cEts\Age mts\O\Oshkosh City of(WI)\Oregon&BradleySt(.lilverts2020\Agr\ac TBD.(P200.668).doc
www.strand.com
Cityof
Oshkosh
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council /%
FROM: Justin Gierach, Engineering Division Manager / City Engineer f
DATE: November 17, 2020
RE: Approve Agreement for Professional Services for Design Engineering Services
for Oregon Street and Bradley Street Culvert Replacements / Strand Associates,
Inc. (Strand) ($104,000)
BACKGROUND
The Winnebago County Highway Department inspects all bridges within the City of Oshkosh on
a bi-annual basis in accordance with Wisconsin Department of Transportation (WDOT)
requirements. Those reports are submitted to the WDOT upon completion. An inspection
completed in late 2019 indicated the deterioration of the structure exceeded typical repair
methods and the structure needed to be considered for replacement in the near future. The report
also indicated there is significant cracking and ninety percent (90%) of the surface is patched,
cracked, or delaminated. Delamination is the separation of the steel reinforcement from the
concrete structure. This stretch of Oregon Street is included in the 2021 Capital Improvements
Program (CIP) as we continue to extend the sanitary interceptor to the south. This bridge will be
replaced in conjunction with the interceptor project.
In the late summer/early fall of 2018, it was determined that the Bradley Street culvert crossing of
Gallups/Merritts Creek was beginning to fail. The Streets Division did some temporary
stabilization of the bottom of the culverts and the side -slopes of the street. This fix is only a
temporary fix as Bradley Street is proposed in the 2022 CIP to have a new asphalt street
constructed. In conjunction with the 2022 asphalt street project, the culverts are scheduled to be
replaced.
I: \Engineering\2020 CONTRAC17$\20-19 Oregon St & Bradley St Culvert Page 1 of 2
Repl\ProjectInformation\Correspondence\Memo\20-19 Strand Memo -Des Sery Agreement -OR St
& Bradley St Culvert Repl_9-17-20.docn
Engineering Division requested a proposal from Strand to provide design engineering services
for the replacement of the Oregon Street and Bradley Street culverts. These culverts are being
grouped together because they are similar in nature and on the same section of Gallups/Merritss
Creek. The scope of services includes: developing and executing a sediment sampling plan;
identifying the state and federal permits required and completing permit applications;
performing hydrologic calculations and modeling to determine culvert design parameters;
preparing necessary design plans and specifications; and assisting during the bidding process.
ANALYSIS
Engineering Division staff carefully reviewed the scope of services and worked with Strand to
determine which tasks the City may be able to self -perform. Once the final scope of services was
determined, Engineering Division staff reviewed the proposed cost, and found that it is in line
with the level of effort necessary to complete the project. Strand was chosen to perform these
services because of their experience in providing similar services to the City.
FISCAL IMPACT
The proposed fee is not to exceed $104,000. Funding for these services is included in the Storm
Water section of previous years' CIP within projects that have come in under budget.
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal,
sealed quotes. I have reviewed the proposal and in accordance with Section 12-16 of the Code, I
am hereby recommending the Common Council approve this agreement.
Approved,
Mark A. Rohloff
City Manager
1[.G/et
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Rep] \ Project_Informatlon\Correspondence\Memo\20-19 Strand Memu-Des Sery Agreement -OR St
& Bradley St Culvert Repl_9-12-20.docx
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STRAND
ASSOC IATES°
Strand Associates, In0
910. West %Ningra Drive
Madison., WI 52715
(P) 608.251 A-843
RECEIVED
SEP 15 2020
DEPT OIPI113LIC WORKS
September 15, 2020 OSHKUSI I, WISCONSIN
Mr. Justin Gierach, Engineering Division Manager/City Engineer
City of Oshkosh
215 Church Avenue
Oshkosh, WI54903-1130
Re: Design Engineering Services
Oregon Street and Bradley Street Culvert Replacements
Dear Mr. Gierach:
This Proposal presents Strand Associates, Inc."s (Consultant) anticipated Scope of Services and
associated Compensation for providing engineering services to the City of Oshkosh, Wisconsin (City)
for the culvert replacements and approach work for the Oregon Street and Bradley Street culverts
carrying Gallops/Merritts Creek.
Scope of Services
Proposed services can be described as follows for each of the two culvert locations.
Design Services
1. Prepare sediment sampling plan in accordance with NR 347 and submit to Wisconsin
Department of Natural Resources (WDNR) for approval.
2. Collect sediment and parent material samples in accordance with NR 347 at up to three locations
and submit to City's selected laboratory for analysis.
3. Summarize results and provide to City and WDNR.
4. Evaluate the potential for discharge of fill materials into the Waters of the United States, in
accordance with the provisions of the Clean Water Act and Chapter TRANS 207, and prepare a
general permit application. Preparation of an individual Section 404 permit application for
submittal to the United States Army Corp of Engineers may be provided through an amendment
to this Proposal.
5. Identify wetland impacts in conjunction with WDNR in accordance with TRANS 207.
6. Prepare and submit a Water Resources Application in accordance with TRANS 207 for project
permits to City and WDNR for review and approval.
7. Obtain existing utility maps for known utilities within the project area and obtain input from the
utility facility owners to establish features of the project that may affect utility facilities.
8. Attend up to two utility meetings with City and utility representatives.
9. Attend up to three design meetings with City.
10. Perform hydrologic calculations and modeling to estimate peak 100-year design storm flows for
Gallops/Merritts Creek at the potential culvert location.
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Strand Associates, inO�
Mr. Justin Gierach, Engineering Division Manager/City Engineer
City of Oshkosh
Page 2
September 15, 2020
11. Develop an existing condition hydraulic HEC-RAS model of Gallops/Merritts Creek in the area
of the potential culvert.
12. Develop a proposed conditions hydraulic model of Gallops/Merritts Creek to reflect proposed
culvert improvements.
13. Prepare a structure survey report/hydraulic report and submit to City for review, including copies
of design calculations.
14. Prepare structural design calculations for approximately 65-foot long two -cell or three -cell
cast -in -place concrete box culvert with openings for existing storm sewer connections in
accordance with American Association of State Highway and Transportation Officials and
Wisconsin Department of Transportation (WisDOT) standards.
15. Prepare preliminary box culvert structural drawings and erosion control drawings in accordance
with WisDOT standards for review by City.
16. Prepare an opinion of probable construction cost (OPCC).
17. Prepare final box culvert and roadway drawings.
18. Prepare special provisions to accompany City -prepared Contract Documents.
19. Prepare addendum and answer questions during bidding.
Service Elements Not Included
The following services are not included in this Proposal. If such services are required, they shall be
provided as noted.
1. Additional Site Visits and/or Meetings: Additional City -required site visits or meetings will be
provided through an amendment to this Proposal or through a separate proposal with City.
2. Archaeological or Botanical Investigations: Strand will assist City in engaging the services of an
archaeologist or botanist, if required, to perform the field investigations necessary for agency
review through a separate proposal with City.
3. Bidding- and Construction -Related Services: Bidding- and construction -related services shall be
provided by the City.
4. Geotechnical Engineering: Geotechnical engineering information will be provided through City
and City's geotechnical consultant.
5. Land and Easement Surveys/Procurement: Any services of this type including, but not limited
to, a record search, field work, preparation of legal descriptions, and/or assistance to City for
securing land rights necessary for siting sanitary sewer, tanks, and appurtenances will be
provided through a separate proposal with City.
6. Preparation for and/or Appearance in Litigation on Behalf of City: This type of Service by Strand
will be provided through a separate proposal with City.
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www.strand.com
Strand Associates, Inc s
Mr. Justin Gierach, Engineering Division Manager/City Engineer
City of Oshkosh
Page 3
September 15, 2020
7. Revising Designs, Drawings. Specifications, and Documents: Any services required after these
items have been previously approved by state or federal regulatory agencies, because of a change
in project scope or where such revisions are necessary to comply with changed state and federal
regulations that are put in force after Services have been partially completed, will be provided
through an amendment to this Proposal.
8. Services Furnished During Readvertisement for Bids. if Ordered by Ciri: If a Contract is not
awarded pursuant to the original bids, any services of this type will be provided through a
separate proposal with City.
9. Services Related to Buried Wastes and Contamination: Should buried solid, liquid, or potentially
hazardous wastes or subsurface or soil contamination be uncovered at the site, follow-up
investigations may be required to identify the nature and extent of such wastes or subsurface soil
or groundwater contamination and to determine appropriate methods for managing of such
wastes or contamination and for follow-up monitoring. Investigation, design, or
construction -related services related to buried solid, liquid, or potentially hazardous wastes or
soil or groundwater contamination will be provided through a separate proposal with City.
Compensation
City shall compensate Consultant for Services on an hourly rate basis plus expenses a not -to -exceed fee
of $104,000 in accordance with the hourly rate table below.
Hourly Billing Rates*
Principal Engineer
$301 to $399
Senior Project Manager
$213 to $316
Project Managers
$130 to $231
Project Engineers and Scientists
$ 94 to $148
Engineering Technicians and Draftspersons
$ 54 to $174
Administrative
$105 to $115
* Updated annually on July 1
The approximate breakdown for each culvert is listed in the table below:
Culvert
Oregon Street Culvert Design
Bradley Street Culvert Design
Schedule
Fee
$52,000
$52,000
Services will begin upon receipt of an agreement prepared by City, which is anticipated on
October 1, 2020. Services are scheduled for completion on April 30, 2021.
Standard of Care
The Standard of Care for all Services performed or furnished by Consultant under this Proposal will be
the care and skill ordinarily used by members of Strand's profession practicing under similar
circumstances at the same time and in the same locality. Strand makes no warranties, express or implied,
under this Proposal or otherwise, in connection with Strand's Services.
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www.strand.com
Strand Associates, lnc s
Mr. Justin Gierach, Engineering Division Manager/City Engineer
City of Oshkosh
Page 4
September 15, 2020
City's Responsibilities
1. Assist Consultant by placing at Consultant's disposal all available information pertinent to this
project including record drawings, existing right-of-way plat and drawings, horizontal and
vertical control survey data, traffic projections, title searches, section quarter section location
and descriptions, previous drawings and specifications, and any other data relative to the scope
of this project.
2. Guarantee access to and make all provisions for Strand to enter upon public and private lands as
required for Strand to perform Services under this Proposal.
3. Examine all reports, sketches, estimates, special provisions, drawings, and other documents
presented by Strand and render, in writing, decisions pertaining thereto within a reasonable time
so as not to delay Strand's performance.
4. Provide all legal services as may be required for the development of this project.
5. Retain the services of an analytical lab to test the sediment and parent material.
6. Retain the services of a soils consultant to provide any necessary geotechnical evaluation and
material testing.
7. Provide all surveying services.
8. Retain the services of an archaeological and historical consultant to provide any necessary
screening and investigation.
9. Provide easement acquisition services, including appraisals if required.
10. Provide bidding- and construction -related services.
11. Pay all permit and plan review fees payable to regulatory agencies.
12. Conduct topographic survey of the project area within the existing road right-of-way and acquire
cross sections of the creek.
13. Conduct cross section survey of Gallops/Merritts Creek at approximately 15 locations from
150 feet upstream to 300 feet downstream of each structure.
Opinion of Probable Cost
Any opinions of probable cost prepared by Strand are supplied for City's general guidance only. Strand
has no control over competitive bidding or market conditions and cannot guarantee the accuracy of such
opinions as compared to contract bids or actual costs to City.
Strand looks forward to working with the City of Oshkosh on this project. If you have any comments or
questions, please call me at your convenience at 608-251-4843.
Sincerely,
STRAND ASSOCIATES, INC.®
Matthew A. Ye
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