HomeMy WebLinkAbout06. 20-395 SEPTEMBER 22, 2020 20-395 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO BAYCOM FOR FIRECOM EQUIPMENT FOR THE
FIRE DEPARTMENT ($57,410.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS,the City of Oshkosh has heretofore advertised for bids for the installation
and integration of Firecom equipment with existing Motorola equipment on the Fire
Department vehicles; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the only bid that meets the minimum bid specifications:
BAYCOM
2040 Radisson Street
Green Bay, WI 54302
Total Bid: $57,410.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of the same,
all according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 0100-0914-6401-11101 Contractual Services
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Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: September 15, 2020
RE: Award Bid to Baycom for FireCom Equipment for the Fire Department ($57,410.00)
BACKGROUND
The risk of COVID-19 being spread from person to person increases through face-to-face communication,
particularly in noisy environments. To minimize the spread of COVID-19 within their vehicles the Fire
Department is seeking to install headsets in all seven front-line fire apparatus to allow for uninterrupted
communication between firefighters while responding to incidents and in the training environment. As
this equipment would mitigate and/or prevent the spread of COVID for Fire personnel, it was
determined this equipment would qualify for purchase under the Routes to Recovery funding received
by the City. Given this project requires the installation and integration of Firecom equipment with
existing Motorola equipment on the Fire Department vehicles, only certified Motorola and Firecom
suppliers/installers can bid on this project.
ANALYSIS
Working with Fire personnel, Purchasing prepared bid specifications for this equipment. Bids were sent
to the two Motorola certified firms authorized within Wisconsin to provide and install Firecom
equipment. Bids were due September 15, 2020. The bid tab is attached. Staff reviewed the sole bid
received and confirmed it met the minimum bid specifications.
FISCAL IMPACT
The City of Oshkosh received $1,092,523 in Federal Routes to Recovery Funding for COVID-19
prevention, mitigation and recovery. The total fiscal impact for this bid is $57,410.00. This purchase will
be charged to A/N#: 0100-0914-6401-11101— Contractual Services.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Baycom for $57,410.00.
Respectfully Submitted,
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Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://w .ci.oshkosh.wi.us
BID TAB
INSTALLATION AND INTEGRATION OF FIRECOM EQUIPMENT
FOR THE OSHKOSH FIRE DEPARTMENT
BIDS OPENED SEPTEMBER 15, 2020
VENDOR INFORMATION
Baycom
2040 Radisson Street
Green Bay WI 54302
BID
$57,410.00
Firecom/Motorola
Certification
YES
BID BOND
YES
DELIVERY
45 Days ARO
TERMS
Net 30 Days