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HomeMy WebLinkAbout07. 20-385 SEPTEMBER 8, 2020 20-385 RESOLUTION (CARRIED 7-0 LOST LAID OVER WITHDRAWN ) PURPOSE: AWARD BID FOR PUBLIC WORKS CONTRACT NO. 20-15 STORM SEWER LATERALS / VARIOUS LOCATIONS WOOD SEWER & EXCAVATING, INC. ($305,487.50) INITIATED BY: DEPARTMENT OF PUBLIC WORKS WHEREAS, the City of Oshkosh has heretofore advertised for bids for storm sewer laterals/various locations; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: WOOD SEWER & EXCAVATING, INC. E9238 County Road X New London, WI 54961 Total Bid: $305,487.50 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 03150410-7480 Street Improvement Fund Expenditures 03170410-7480-03305 Special Assessments Fund-Storm Water 03210410-6801-04015 Contract Control-Streets 03210410-6804-04015 Contract Control-Storm Sewer City v 0 Oshkosh MEMORANDUM TO: Honorable Mayor and Members of the Common Council FROM: Justin Gierach, Engineering Division Manager / City Engineer , DATE: September 3, 2020 RE: Award Bid for Public Works Contract No. 20-15 Storm Sewer Laterals — Various Locations Wood Sewer & Excavating, Inc. / ($305,487.50) BACKGROUND Over the past number of years, the Storm Sewer Lateral / Mini Storm Program has provided, on average, forty (40) storm sewer laterals per year to residents that have drainage concerns. Drainage concerns can range in severity and type, but often are related to a sump pump hose discharging onto the public sidewalk creating algal growth in the summer and ice formation in the winter. Another common reason for requesting a Storm Sewer Lateral through this program is related to poor drainage in backyards. The program operates on a first -come, first - served basis with a precedence given to residents who have received orders from the Plumbing Inspector to stop discharges that are creating a public nuisance, such as sump pump discharge onto the public sidewalk or street. With fifty (50) plus properties in the backlog and counting and the very competitive bidding market that is going on with the current health pandemic/emergency declarations, it was determined that a second Storm Sewer Lateral / Mini Storm Project be bid to assist with the residents' drainage concerns. The purpose of this project is to construct mini storm sewers and storm sewer laterals at twenty five (25) various locations around the City. Properties include those who have requested a storm sewer lateral, and adjacent properties where minimal additional work is required to install a lateral. Properties also include those that have received orders from the Plumbing Inspector to cease discharging that is creating a public nuisance. The laterals allow the property owner to discharge sump pump water to the storm sewer system versus the ground surface. Sump pump discharges to ground surfaces can create standing water issues in the summer and ice in the winter on sidewalks and streets. L \Engineering\2020 CONTRACTS\20-15 Mini Storm\Project Wormation\Correspondence\Memo\20-15 Memo for Bid Award 9320.doa Page 1 of 2 Additionally, work to construct storm sewer along Ceape Avenue near the Ceape Avenue Parking Lot is included with this project. This work will assist to convey storm water away from the newly -constructed parking lot. ANALYSIS Engineering staff reviewed eight (8) bids. The low bid was received from Wood Sewer & Excavating, Inc. of New London, Wisconsin. The total bid amount is $305,487.50. FISCAL IMPACT Funding for the storm water portion of the project is available from CIP projects which have come in under budget from past years. Following is a summary of the available funds and the estimated total construction cost, including ancillary costs such as engineering fees, landfill tipping fees, construction materials testing fees, and other construction -related expenses. Special Assessments will be levied to adjoining property owners per the City's Special Assessment Policy. CIP Section CIP Funds Budgeted Estimated Total Construction Costs Street $15,000 $8,883 Storm Sewer $400,000 $318,310 Totals $415,000 $327,193 RECOMMENDATIONS I recommend award to the low bidder, Wood Sewer & Excavating, Inc. in the amount of $305,487.50. Approved: ," Mark A. 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